HomeMy WebLinkAboutAgenda Report - September 5, 2007 E-08AGENDA ITEM El?
&M CITY OF LODI
W COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt a resolution authorizing the sole -source purchase of a Jacobsen Model
T628 Turfcat 4WD 7 2 Rotary Mowerfrom H.V. Carter Company, Inc. of
Sacramento, CA ($22,538.07)
MEETING DATE: September 5, 2007
PREPARED BY: Interim Parks and Recreation Director
RECOMMENDED ACTION: Adopt a resolution authorizing the sole -source purchase of a
Jacobsen Model T628 Turfcat 4WD 72" Rotary Mower from H.V.
Carter Company, Inc. of Sacramento, CA ($22,538.07).
BACKGROUND INFORMATION: In December 2002, the Parks Division purchased a 2002 Turfcat 72"
Mowerwhich became the front line trim mowerfor the division. This
mower is used five days a week and has over 3000 hours of
service. This piece of equipment meets the criteria for replacement
underthe Fleet Policy and Procedure.
To date, the Parks Division has spent $14,731.00 for repairswith the majority occurring in the lasttwo
years. Several times this mow season our Turfcat has been in the mechanic shop for extended periods
of time.
Staff has extensively reviewed options and has determined that due to the age, hours of service and
mounting repair costs the mower needs replacement. Two commercial mower brands are available. The
Jacobsen Model T628 Turfcat 4 WD 7 2 Rotary Mower is our brand of choice based on past operator and
mechanical experiences of Parks staff.
Lodi Municipal Code 3.20.070, Option 5, allows the dispensing of bids when City Council determines it is
the best method of purchase. Staff recommends the we be allowed to accept an H.V. Carter offer to
piggy back purchasethe Jacobsen T628 D Turfcat from the City of Sacramento bid number 8073259004.
The piggy back purchase process is an opportunity for one agency to use the bidding of another agency,
when permission is given from that agency and vendor. The advantage of this opportunity is that an
agency has gone through the bidding process and an acceptable vendor has been determined thus our
turn around time, advertisement cost and staff costs are lessened.
FISCAL IMPACT: To keep the current Turfcat mower operational as a front line trim mower, staff
estimates it will need an additional $8,000 in repairs. Because of age, use and
demands of this piece of equipment, repair costs and downtime will continue to
increase. Staff also anticipates increased mow acres in the nearfuture, which will
put an additional demand on this mower.
APPROVED:
E��ing, City Manager
Adopt a resolutionauthorizing the sob-sourcepurchase of a Jacobsen Model T628 Turfoat 4KV 72"Rotary Mowerfrom H. V. Carter Company,
Inc. of Sacramento, CA ($2Z 538.07)
September 5.2007
Page 2
FUNDING AVAILABLE: FunjArWwAWable in account 506501.
Steve Dutra
Interim Parks and Recreation Director
SD:tl
cc: CityAftomey
RESOLUTION NO. 2007-175
A RESOLUTION OF THE LODI CITY COUNCILAUTHORIZING THE
SOLE -SOURCE PURCHASE OF A JACOBSEN MODEL T628
TURFCAT 4WD 7 2 ROTARY MOWER FROM H.V. CARTER
COMPANY, INC., OF SACRAMENTO, CA
WHEREAS, Lodi Municipal Code $3.20.070 authorizes dispensing with bids for purchases of
supplies, services, or equipment when it is in the best interest of the City to do so: and
WHEREAS, In December 2002, the Parks Division purchased a 2002 Turfeat 7 2 mower,
which became the front line trim mower for the Division. This mower is used five days a week and
has over 3,000 hours of service. This piece of equipment meets the criteria for replacement under
the Fleet Policy and Procedure; and
WHEREAS, to date, the Parks Division has spent $14,731 for repairs with the majority
occurring in the last two years. Several times this mow season our Turfcat has been in the
mechanic shop for extended periods of time; and
WHEREAS, staff has extensively reviewed options and has determined that due to the age,
hours of service, and mounting repair costs the mower needs replacement. Two commercial mower
brands are available. The Jacobsen Model T628 Turfcat 4 WD 7 2 rotary mower is the brand of
choice based on past operator and mechanical experiences of Parks staff; and
WHEREAS, staff recommends that it be allowed to accept an H.V. Carter offer to piggy back
purchase the Jacobsen T628 D Turfeat from the city of Sacramento bid number 8073259004. The
piggy back purchase process is an opportunity for one agency to use the bidding of another agency,
when permission is given from that agency and vendor. The advantage of this opportunity is that an
agency has gone through the bidding process and an acceptable vendor has been determined thus
our turn around time, advertisement cost, and staff costs are lessened.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the sole -source purchase of a Jacobsen Model T628 Turfcat 4WD 7 2 rotary mower from
H.V. Carter Company, Inc., of Sacramento, California, in the amount of $22,538.
Dated: September5,2007
I hereby certify that Resolution No. 2007-175 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held September 5,2007, by the following vote:
AYES: COUNCIL MEMBERS —Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RANDI JOHL
City Clerk
2007-175