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Home My WebLink AboutAgenda Report - September 5, 2007 E-07AGENDAITEMEow7 at CITY OF LODI COUNCIL COMMUNICATION TM AGENDATITLE: Adopt Resolution Awarding the Purchase of Polemount Transformers to GEXPRO (GE Supply) of North Highlands, CA ($27,567.86) (EUD) MEETING DATE: September 5, 2007 PREPARED B Y Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding the purchase of polemount transformers to GEXPRO (GE Supply), of North Highlands, CA BACKGROUND INFORMATION: On May 16, 2007, the City Council authorized the Electric Utility Department (EUD) to advertise for bids as necessary to meet the E U D's needs for polemount transformers through the fiscal year. On July 18, 2007, bids were opened for nine sizes of padmount transformers, and liffe-cycle costs were evaluated (life -cycle costs are the combined total purchase price plus Cost of operation based on estimated power loss during the projected life of the transformer). Proposals were also evaluated on the basis of compliance with equipment and bid specifications. There were nineteen (119) different polemount transformers with ratings at 25kVA, 37.5kVA and 5OkVA at different terminal voltages. Five manufacturers submitted bid proposals and GEXPRO (GE Supply) of North Highlands, California showed the lowest life -cycle costs for all advertised transformers. A summary of the bid evaluation is attached as Exhibit A Some of the transformers are planned for use in a commercial development on Reynolds Ranch and other residentialand commercial developments and upgradeswithin the Ci The remaining transformers are to bring the number of stock transformers of different sizes to the required inventory level. FISCAL IMPACT: Price is $27,567.86 FUNDING: Aocoun N 1 r . FnN a - n BudjgWet Manalpir Prepared by: Derny Bucaneq, Jr., PE. Manager, Engineering& Operations GFM/DB/Ist Attachment APPROVED: BWQ!�4__, 0ty Manager Transformer Bid Evaluation Bid Opening: July 18, 2007 Polennount Tax (factor): 1.0775 Primary Winding: 12,000 Volt Line -to -Line No Load Loss $/watt: 3.75 July 16. 2007 Load Loss $/watt: 1.25 Bid hern 1: 25 kVA, 1201240 Vo It, S i n 9 1 e P h ase, Co nve nti a n a 1, Pole Number of units: 5 45 '500 1 No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of Life Cycle Delivery I Height Weiqht Price $ Price $ w/tax $ (wafts) (watts) Loss value Loss value Losses $ Cost $ (weeks) (inches) ounds I ERMCo c/o Hees Enterprises, Inc. 1 11175.001 5,875.001 6,330.31 59 345 1,106.25 2,156.25 3,262.50 9,592.81 12-14 40.9 397 WESCO Distribution GE Supply - Gexpro Howard Industries, Inc. 1 1,211.001 986.00 1,513.00 6,055.001 4,925.00 7,565.001 6,524.26 5,306.69 8,151.29 63 63 68 346 456 3151 1,181.25 2,162.50 993.76 2,843.76 1,275.00 1,968.75 3,343.75 3,837.50 3,243.751 9,868.01 9,144.19 11,395.04 10-12 10 8-10 39 36.4 32r 317.6 346 327 Central Moloney, Inc. No Bid Bidftern 2: 37.5kVA, 277 Volt, Single Phase, Conventional, Pole Number of units: 2 48 '625 No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of Life Cycle Delivery Heiqht Weiqht Price $ Price $ w/tax $ (wafts) (watts) Loss value Loss value Losses $ Cost $ (weeks) (inches) (pounds) I ERMCo c/o Hees Enterprises, Inc. 1,548.00 3,096.00 3,335.94 92 377 690.00 942.50 1,632.50 4,968.44 12-14 40.9 r 513 WESCO Distribution GE Supply - Gexpro Howard Industries, Inc. 1,345.00 1,145.00 2,594.00 2,690.00 2,290.00 5.188.001 2,898.48 2,467.48 5,590.07 93 77 90 460 596 4191 697.50 1,150.00 577.50 1,490.00 675.00 1.047.50 1,847.50 2,067.50 1.722.501 4,745.98 4,534.98 7,312.57 10-12 10 B-10 4or 39.4 F 36r 421.26 464 457 Central Moloney, Inc. No Bid Bid hem 3: 37.5 kVA, 120/240 Vo It, S i n g I e P h ase, Co nve nti a n a 1, P o I e Number of units: 5 48 625 1 kLfe-c-, No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of ""le Delivery Heiqht Weiqht Price $ Price $ W/tax $ (watts) atts) Loss value Loss value Losses $ Cost $ (weeks) (inches) (pounds) I ERMCo c/o Hees Enterprises, Inc. 1 1,573.001 7,865.001 8,474.541 841 402 1,575.00 2,512.501 4,087.50, 12,562.041 12-14 40.9 r 516 WESCO Distribution GE Supply - Gexpro Howard Industries, Inc. 1 1,367.001 6,835.001 1.325.00 6,625.00 2,113.00110.565.00 7,364.711 7,138.44 11,383.79 881 83 951 686 403 414 1,650.00 1,556.25 1.781.251 3,662.501 2,518.75 2.587.50 5,312.501 4,075.00 4.368.75 12,677.211 11,213.44 15,752.54 1-2 10 B-101 46r 34.6 37 477.77 446 433 Central Moloney, Inc. No Bid Bid Hem 4: 37.5 kVA, 2401480 Vo It, S i n g I e P h ase, Co nve nti a n a 1, P o I e Number of units 1 48 '625 No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of Life Cycle Delivery Heiqht Weiqht Price $ Price $ W/tax $ (watts) (watts) Loss value Loss value Losses $ Cost $ (weeks) (inches) (pounds) I I ERMCo c/o Hees Enterprises, Inc. 1 1,565.001 1,565.00 1,686.29 86 3921 322.501 490.00 812.50 2,498.791 12-141 40.9 '514 VVESCO Distribution GE Supply - Gexpro Howard Industries, Inc. 1 1,494.001 1,545.00 2,576.00 1.494.00 1.545.00 2,576.001 1,609.79 1,664.74 2,775.64 81 76 94 5651 334 4391 303.751 285.00 352.50 706.25 417.50 548.75 1.010.00 702.50 901.251 2,619.791 2,367.24 3,676.89 10-121 10 8-10 42,' 31.7 " 36r 521.55 462 442 Central Moloney, Inc. No Bid I I Bid Itern 5: 50 WA, 120/240 Vo It, S i n g I e P h ase, Co nve nti o n a 1, P a I e Number of units: 5 51 800 =htWei No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of Life Cycle Delivery Hei 81 Wei hott Price $ Price $ 1 w/tax $ (watts) (watts) Loss value Loss value Losses $ 1 Cost $ (weeks) I (inches) (pounds) I ERMCo c/o Hees Enterprises. Inc. 1.763.00 8.815.00 9,498.16 103 �10 4971 1,931.251 3.106.25 5,037.50 14,535.66 12-141 40.9 r — 573 WESCO Distribution GE Supply - Gexpro Howard Industries, Inc. 1,761.00 6,805.00 1,698.00 8,490.00 3,022.00 15,110.001 9,487.39 9,147.98 16,281.03 6 92 116 6051 498 4681 1 967.501 1,725.00 2,175.00 3,761.25 3,112.60 2,925.00 5,768.75 4,837.50 5,100.001 15,256.14 10-121 13,985.48 10 21,381.03 8-10 46r 34.1 F 37r 534.94 607 542 Central Moloney. Inc. No Bid Bidftem 6: 5OkVA, 2401480 Volt, Single Phase, Conventional, Pole Number of units- 1 51 600 I No Load Load Vendor Unit Extended Price Loss Loss No Load Load Cost of Life Cycle Delivery Heiqht Weiqht Price $ Price $ w/tax $ (watts) (watts) Loss value Loss value Losses $ cost $ (weeks) (inches) (pounds) ERMCo c/o Hoes Enterprises, Inc. 1,729.00 1,729.00 1,063.00 105 490 393.75 612.50 1,006.25 2,869.25 12-14 40.9 '556 WESCO Distribution GE Supply - Gexpro Howard Industries. Inc. 1,875.00 1.710.00 3.201.00 1,875.00 1.710.00 3.201.001 2,020.31 1,842.53 3,449.08 116 98 117 445 428 4341 435.00 367.50 438.75 556.25 535.00 542.50 991.25 902.50 981.251 3,011.56 2,745.03- 4,430.33 10-12 10 B-10 37, 34.2 " 36r '578 08 569 532 Central Moloney, Inc. No Bid GE S I Gexpro SM67.86 RESOLUTION NO. 2007-174 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BIDS FOR THE PURCHASE OF POLEMOUNT TRANSFORMERS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on July 18, 2007, at 11 :00 a.m., for the purchase of polemount transformers for the Electric Utility Department, described in the specifications therefore approved by the City Council on May 16, 2007; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown on Exhibit A attached; and WHEREAS, the City Manager recommends the award of the bids for the various types and ratings of polemount transformers for the Electric Utility Department be made to the bidder(s) whose proposal and equipment meet City of Lodi specifications and whose transformers are expected to yield the lowest overall life -cycle costs, listed as follows: 5 each 25kVA 12 0/240 Volt, I - Ph 2 each 37.5kVA 277 Volt, I - P h 5 each 37.5kVA, 120/240 Volt, I - Ph 1 each 37.5kVA, 240/480 Volt, 1 -Ph 5 each 5OkVA, 120/240 Volt, I - Ph 1 each 50 kVA, 240/480 Volt, I - Ph GEXPRO (GE Supply) $5,306.69 GEXPRO (GE Supply) $2,467.48 GEXPRO (GE Supply) $7,138.44 GEXPRO (GE Supply) $1,664.74 GEXPRO (GE Supply) $9,147.98 GEXPRO (GE Supply) $1,842-53 NOW, THEREFORE, BE IT RESOLVED that the award of the bids for the purchase of polemount transformers for the Electric Utility Department be and the same is hereby awarded to the lowest responsible bidders, as shown above, in the total amount of $27,567.86. Dated: September 5, 2007 I hereby certify that Resolution No. 2007-174 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 5, 2007, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and MayorJohnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS—, 0 � 2� RANDI JOHL City Clerk 2007-174 EXHIBIT A Transformer Bid Evaluation Bid Opening: July 18.2007 Polemount Tax (factor) 1 0775 PrimaryWinding: 12.00OVolt Line -to -Line No Load Loss $/watt 375 July 18, 200T Load Loss $�watt 1 25 Rldftem 1:25kVA, 120124OVolt, Single Phase. Conventional. Pole Vendor ERMCo c/o Hees Enterianses, Inc WESCO Distribution GE Supply - Gexpro Howard Industries, Inc Central Moloney. Inc Unit Extended Pnce Price $ Price $ W/tax 1,17510 5,87500 6,330.31 1,21100 6,05TO 6,524.26 9135.00 4,92500 5,306.69 1,51300 7,565.00 8,151.29 No B�d Life Cycle Oelivery Bid ItOw 2: 37-5kVA, 277 Volt, Single P hase, Conventional, Po I e Vendor ERMCo c�o Hees Enterionses. Inc WESCO Distribution GE Supply - Gexaro Howard Industries. Inc Central Moloney. Inc Unit Extended Pnce Price $ Price 5 W/tax $ 1,54800 3P96.00 3,335.94 1, 345DO 2,690DO 2,898.48 1.145130 229000 2,467.48 2,594)0 5.18800 5,590.07 No Bid Load Cost of Life Cycle Number of units 5 2 lu 500 N� Load Load Load Loss Loss No Load Load Cost of Life Cycle Oelivery Height Weight (watts) (wafts) Loss value Loss value Losses $ Cost $ (weeks) (inches) (pounds) 59 345 1,106.25 2,15625 3.25250 9,592.81 12-14 4091 397 63 346 1,18125 2,16250 3,34375 9,868.01 10-12 31 3176 53 455 99375 2,84375 3.83750 9,144.19 10 3641 346 68 315 1;275.00 1.96875 3,24375 11,395.04 B-10 32' 327 Number of u n q s 2 625 No Load Load Loss Loss No Load Load Cost of Life Cycle Delivery Height Weight (watts) (wafts) Lossvalue Lossvalue Losses$ Cost $ (weeks) (inches) (pounds) 92 377 690-00 94250 1,632,50 4,968.44 12-14 40.9 513 93 460 69750 1,15000 1.84750 4,745.98 10-12 0 42126 77 596 57750 1,49000 2,067.60 4,534.98 10 3941 464 90 419 67500 1,04750 1,72250 7,312.57 B-10 36 457 Bid Item 3: 37.5kVA, 120240 Volt, Single Phase, Conventional, Pole Vendor ERMCo c/o Hees Enterprises. Inc WESCO Distntoution GE Supply - Gexpro Howard Industries. Inc Central Moloney. Inc Unit Extended Price Price Price $ WAax $ 1,573.00 7,1365,00 8,474.54 1,36700 6.83500 7,364.71 1,32500 6,62500 7,138.44 2,113.00 10,56500 11,383.79 No Bid 403 1,55625 Number of units 5 48' 625 No Load Load Loss Loss No Load Load Cost of 2e Cycle Delivery Height Weight (wals) (wafts) Loss value Loss value Losses 5 Cost $ (weeks) (inches) (pounds) 84 402 1,57500 2,51250 4,08750 12,562.04 12-14 409' 516 88 586 1,65000 3,66250 5,31250 12,67721 1-2 46 47777 83 403 1,55625 2,51875 4,075.00 11,213.44- 10 34.6 446 95 414 1.78125 2.587 50 4,368 75 15.752.54 B-10 37' 433 Bid ftm 4: 37.5kVA, 2401480 Volt, Single Phase, Conventional, Pole Number of units 1 48' 625 No Load Load Vendor Unit Extended Pnce Loss Loss No Load Load Cost of Life Cycle Delivery Height Weight Pnce Pnce 5 w�ax (waits) (wafts) Lossvalue Lossvalue Losses Cost 5 (weeks) (inches) (pounds) ERMCo C/o Hees Enterprises. Inc 1,56500 1,56500 1,686.29 86 392 32250 490.00 81250 2,490.79 12-14 409' 514 WESCO Distribution 1.49400 1,49400 1,609.79 81 565 30375 70625 1,01000 2,619.79 1012 42' 521 -5 GE Supply- Gexpro 1,54500 1,545 00 1.664.74 76 334 28500 41750 70250 2,367.24 10 31 7' 462 Howard Industnes, Inc 2,57600 2,57600 2,775.64 94 439 35250 54875 90125 3,G76.89 B-10 33 442 Central Moloney, Inc No Bid Bid hen? 5: 5OkVA, 120240 Volt, Single Phase, Conywiflonal, Pole Number of units 5 Vendor ERMCo c/o Hees Enterprises, Inc WESCO DistHloution r,F= 3001Y - Gexrrro Howard �ndustries, Inc Central Moloney. Inc Unit Extended Price Price Price 5 wliay 5 1,763.00 8.815.UU 9,498.16 �76100 8.80500 9.,487.39 1.698.00 8,490.00 9.147.98 3,022.00 15,11000 16,281.03 No Bid (wafts) Loss value Loss value 13id hein 6: 5OkVA, 2401480 Volt, Single Phase, Conventional, Pole Vendor ERMCo cto Hees Enlerpnses, Inc WESCO Distribution GE Supply - Gexpm Howard Industries. Inc Central Moloney, Inc Unit Extended Price Price $ Price $ W/tax $ 1,72900 1,729,00 1,863.00 1,87500 1,87500 2,020.31 1,710DO 1,71000 1,842.53 3,20100 3,201 00 3,449.08 No Bid Cost of GE supply- Gexpro 127MU SLI 800 No Load Load 39375 61250 1,006-25 2,869.25 12-14 409' 556 Loss Loss No Load Load Cost of Life Cycle Deli" Height Weight (watts) (wafts) Loss value Loss value Losses 5 Cost $ (weeks) (inches) (pounds) 103 497 1,931.25 3,10625 5,037.50 14,535.66 12-14 4091 573 106 605 1967.50 378125 576875 15,256.14 10-12 43 53494 92 498 1.725,00 3.112-50 4837.50 13,985A8 10 34. 1 607 316 468 2,17500 2,925.DD 5,10000 21.381.03 B-10 37 542 Number of units 1 T 600 No Load Load Loss Loss No Load Load Cost of Life Cycle Delivery Height Weight (watts) (wafts) Lossvalue Lossvalue Losses$ Cost $ (weeks) (inches) (pounds) 1% 490 39375 61250 1,006-25 2,869.25 12-14 409' 556 3.16 445 435.00 55625 99125 3,011.56 10-12 3F 57808 98 428 367.50 53500 90250 2,745.03 10 342' 569 117 434 438.75 54250 98125 4,430.33 8-10 T 532