HomeMy WebLinkAboutAgenda Report - August 15, 2007 E-08TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE:
AGENDA ITEM
Authorize the City Manager to execute Renewal and Amendment to Service
Agreement contract with the San Joaquin County Sheriff's Office for Community
Corps for the period August 1, 2007 through June 30, 2008
MEETING DATE: August 15, 2007
PREPARED B Y Interim Park and Recreation Director
RECOMMENDED ACTION:
Authorize the City Managerto execute Renewal and Amendment to
Service Agreement conrracrMIT trle San Joaquin County Sherirrs
Office for Community Corps for the period August 1, 2007 through
June 30,2008.
BACKGROUND INFORMATION: Community Corps is a work program offered through the San
Joaquin County Sheriffs Department. Community Corps
participants are scheduled through a central office of the Sheriffs
Department. When a project is scheduled, participants are
transported from the County facility directly to the work site. An Inmate Work Site Supervisor drives the
bus to and from the County facility and provides work site supervision. Itis the Inmate Work Site
Supervisor's responsibilityto supervise, direct and enforce program rules. The City does not provide
transportation or supervision of Community Corps work program participants. This is a distinct program
separate from Community Service and the Alternative Work Program. Staff anticipates a flat fee of $350
per day for a Community Corps crew, including the supervision and transportation. The City is not
responsible for providing Workers Compensation insurance for the Community Corps participants or the
Inmate Work Site Supervisor.
FISCAL IMPACT:
The Parks Division will use Community Corps crews a maximum of four
times this fiscal year. Specific projects have been identified at Lodi Lake
Park Nature Area, Pixley Park, and the Grape Bowl. These projects are
projected to cost $1400 this fiscal year.
FUNDING AVAILABLE: Due to constraints on the Parks Division maintenance/operations budget,
Community Corps partici nts will be utilized for four one -day projects.
vans, Budges ge M nag
cc: City Attorney
Steve Dutra
Interim Parks and Recreation Director
APPROVED:
Blair -King, City Manager
San Joaquin County SheriffDepartment- CommunityCotps Service Agreement with
City cfLodi Parks and Recreation
This Agreement is made and entered into on 8-3-07, by and between the San Joaquin County
Sheriffs Department Community Corps (hereinafter known as SHERIFF) and City of Lodi
Parks & Recreation (hereinafter known as CUSTOMER).
Whereas, the SHERIFF provides general labor by inmates and also provides for their supervision
in performing various tasks in and about the CUSTOMERproperty; and
Whereas, the CUSTOMER can provide work opportunities for inmates and is desirous of
obtaining the benefits of such labor and supervision;
Now, therefore, it is agreed as follows:
1. The terui of this Agreement shall begin on the date indicated above and be in effect for
twelve (12) months from that date. After initial contract term, upon written mutual
agreement, this contract may be extended annually. Either party may terminate this
Agreement after giving thirty (30) days written notice to the other.
2. The SHERIFF shall provide inmate laborers under the SHERIFF's supervision to
perform the work as outlined in "Attachment A, Job Duties to be Performed by Inmate
Labor Work Crews" in and about the grounds of the CUSTOMER The SHERIFF shall
be responsible for all aspects of transportation, safety and supervision of inmates when so
engaged.
3. The CUSTOMER shall pay the SHERIFF the appropriate s.xn as adopted and established
by the Board of Supervisors, in the Community Corps Program (CCP) fee schedule. The
current fee schedule is attached and incorporated with this agreement. Services
performed under this Agreement shall not exceed $100,000 per year.
4. The CUSTOMER shall pay all associated disposal fees for work performed under tits
Agreement.
5. Each party agrees that it shall hold the other free and harmless from any and all liability
for damage or claims for damage for personal injury or property damage occasioned by
their respective performance of this Agreement, save and except for the sole negligence
of each.
6. The CUSTOMER retains the right to direct the locations o f work to be accomplished so
long as the SHERIFF deems it safe for both the public and the inmates.
7. The SHERIFF agrees that all inmate workers and supervisors are and will remain
members of the SHERIFF's workforce and will be covered under the SHERIFF's
insurance programs, including worker's compensation coverage.
Sheriff Department Community Corps Service Agreement with Page 2 oft
City of Lodi Parks and Recreation
8. The SHERIFF will bill the CUSTOMER on a monthly basis in accordance to work
performed under this Agreement. Invoices shall be submitted by the SHERIFF to:
CUSTOMER Official: Accounts Payable -City of Lodi
CUSTOMER Name: Ruby Paiste
Address: 300 W Pine St., Lodi, CA 95240
Telephone: 333-6721
Fax: 333-6795
9. This document and referenced attachments constitute the entire Agreement between the
parties and may be amended by written consent by both parties.
Approved for SHERIFF by: Approved for CUSTOMER by:
JAMES TODD KLINE BLAIR KING
Sheriff -Community Corps Lieutenant City Manager
7000 Michael N. Canlis Blvd. 221 W. Pine Street
French Camp, CA 95231-9781 Lodi, CA 95240
209-468-4584 333-6700
Date Date
Approved as to Legal Form:
DAVID E. WOOTEN
San Joaquin County Counsel
Attest:
By:
MATTHEW DACEY RANDI JOHL
Deputy County Counsel City Clerk
Approved as to Form:
D. STEPHEN SCHWABAUER
City Attorney
ATTACHMENT A
JOB DUTIES TO BE PERFORMED
BY INMATE LABOR WORK CREWS
o Remove dead or end of life cycle plants, shrubs, and trees
o Trim brush and trees
o Prepare and replant areas of plant loss
o Slope restoration and reseeding (eroded slopes)
o Ground cover removal and replanting
o Prepare and plant undeveloped right-of-way areas to establish desirable landscaping
o Manual weed control
o Mowing lawns and mulching plants
o Hand water landscape plants
o Clean culverts and restore ditches and headwalls
o Clean landscaped areas and make fire breaks
o Clean brush, weeds, remove debris, etc., from right-of-way and drainage ways
o An annual tree planting program each winter or season
o Litter removal
o Minor storm damage repair activity
o Propagate landscape materials
o Trash and litter pickup
ATTACHMENT B
Community Corps Program (CCP) Fee Schedule
Cal Trans
Cal Trans
All Other Contracts
Recycling Center
Weed Abatement Equip.
1/2 Day Fees
$250.00 per crew
$300.00 per crew
$300.00 per crew
$300.00 per crew
$350.00 per crew
$175.00 per crew
Cal Trans Vehicle
CCP Vehicle
CCP Vehicle
CCP Vehicle
CCP Vehicle
CCP Vehicle