The URL can be used to link to this page

Home My WebLink AboutAgenda Report - August 15, 2007 E-04AGENDA ITEM E 4 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing the Purchase and Installation of an ASTRO P25 UHF Voted Repeater Radio System from Motorola and Delta Wireless & Network Solutions to Replace the Lodi Police Department's Existing Primary Communication Channel ($86,860) MEETING DATE: August 15,2001 PREPARED BY: Jerry J. Adams, Chief of Police RECOMMENDED ACTION: Adopt Resolution authorizing the purchase and installation of an ASTRO P25 UHF voted repeater radio system from Motorola and Delta Wireless & Network Solutions, in the amount of $86,860, to replace the Lodi Police Department's existing primary communication channel. BACKGROUND INFORMATION: The infrastructure to the primary communication channel for the Lodi Police Department is approximately thirty years old. Our system has failed repeatedly recently, causing our dispatchers and officers the complete inability to communicate with one another on this channel. We have been able to improvise intermittently by switching communications to our secondary channel, however the reliability of this channel is limited due to its age. Delta Wireless has responded repeatedly on a time and material basis in an attempt to repair the system. Although successful thus far, they have informed us that our system will fail beyond repair at some point within the next several weeks. Due to the age of the product, the manufacturer (Motorola) no longer produces replacement parts, nor will they support our current system under a service agreement. The unreliability of our communication system, and inevitable failure, creates not only an obstacle for our day to day operations in serving the community, but a serious concern for the safety of our officers in the field as well as the citizens we serve. The replacement of our current system will bring us into compliance with digital capable equipment that will be required through federal radio standards by 2011. It will also allow us to become digitally compliant with San Joaquin County's Master Communication Plan. In doing so, we will be joining other agencies that have recently switched to a digital capable communication infrastructure that will provide interoperabilityamong all local public safety agencies. A quote has been obtained from our communications hardware vendor (Motorola) in the amount of $70,758.53 as well as a quote from our installer (Delta Wireless) in the amount of $16,100.55. Delta Wireless is Motorola's manufacturer representative for the Central Valley. Since we area governmental agency, we qualify for Western States Contracting Alliance (WSCA) contract pricing that is an already negotiated contract. Both quotes are attached to this communication totaling $86,859.08. APPROVED: Blair g, City Manager Purchase and Installationof Repeater Radio System August 15, 2007 Page Two FISCAL IMPACT: Maintenance of the system will be charged to the Police Department. The future replacement of this system will be funded by annual transfers, which will be equivalent to a depreciation charge, from the Police Department to the Equipment Replacement Fund. FUNDING AVAILABLE: The expenditure will be charged to Account 1220501.70 — Equipment Replacement Fund. Evans, Budget Manager J ry J. AO6rns Chief of Police JJA:jpb Cc: City Attorney 8 VLA Authorized Manufacturers Representative Address Reply to: Delta Wireless & Network Solutions 1700 W. Fremont St Stockton, Ca 95203 (916) 966-6611 August 7, 2007 Lodi Police Department 215 W. Elm St Lodi, Ca 95240 Lt. J.P. Badel, Motorola is pleased to present the following Informational Cost and Equipment Quote for your consideration. This Quote is based upon our meeting with your staff personnel and represents the equipment only costs to replace your existing primary dispatch channel, with an ASTRO P25 UHF voted repeater system. For more information or clarification, please call, otherwise I will be in touch. Thank you for your consideration. Sincerely, Joe Maduri Senior Account Manager Delta Wireless and Network Solutions MOTOROLA Authorized Manufacturers Representative MOTORiOLA (fit Unit y Item Description Price WSCA COMPARATOR DNUP WSCA Extended $3,700.0 1 T5770 ASTRO TAC 3000 COMPARATOR 0 $3,182.00 $3,182.00 $2,800.0 1 X242 ENH: DIGITAL AND ANALOG OPRN 0 $2,408.00 $2,408.00 $2,700.0 1 X48 ENH: CONVENTIONAL OPERATION 0 $2,322.00 $2,322.00 $1,800.0 1 X977 ENH: VOTING/MULTICAST OPRN 0 $1,548.00 $1,548.00 $3,000.0 1 X225 ADD: 6 WIRELINE 1/0 PORTS -CAI 0 $2,580.00 $2,580.00 ADD: ASTRO 9.6 KBPS MODEM $1,300.0 6 X437 BOARD 0 $1,118.00 $6,708.00 1 X153 ADD: HARDWARE, RACKMOUNT $0.00 $0.00 $0.00 $0.00 QUANTAR BASE $0.00 $7,850.0 1 T5365 QUANTAR/QUANTRO FAMILY MODEL 0 $6,123.00 $6,123.00 $5,616.0 1 X640 ENH: UHF(403-433/438-470, 110-25W) 0 $4,380.48 $4,380.48 $3,025.0 1 X806 D ENH: CONV ASTRO CAI OPER QTQR 0 $2,359.50 $2,359.50 1 X580 ADD: REPEATER OPERATION $0.00 $0.00 $0.00 1 X269 ENH: SPECTRA TAC CONVENTIONAL $254.00 $198.12 $198.12 ADD: ASTRO 9.6 KBPS MODEM $1,300.0 1 X437 BOARD 0 $1,014.00 $1,014.00 1 X153 ADD: HARDWARE, RACKMOUNT $0.00 $0.00 $0.00 1 U752 ADD: POWER CORD, 12 FT AC, QTAR $50.00 $39.00 $39.00 ADD: FACTORY INSTALLED $1,380.0 1 X182 DUPLEXER 0 $1,076.40 $1,076.40 $0.00 ASTRO TAC RECEIVERS RACKMOUNT $0.00 $2,900.0 3 T5589 ASTRO TAC SATELLITE RECEIVER 0 $2,494.00 $7,482.00 ADD: RCVR SATELLITE 403-433/450- $1,485.0 3 X320 512 0 $1,277.10 $3,831.30 $1,320.0 3 X806 F ENH: CONV ASTRO CAI OPER RCVR 0 $1,135.20 $3,405.60 3 X269 ENH: SPECTRA TAC CONVENTIONAL $254.00 $218.44 $655.32 ADD: ASTRO 9.6 KBPS MODEM $1,300.0 3 X437 BOARD 0 $1,118.00 $3,354.00 3 X153 ADD: HARDWARE, RACKMOUNT $0.00 $0.00 $0.00 3 U752 ADD: POWER CORD, 12 FT AC, QTAR $50.00 $43.00 $129.00 Terms: Net 30 Validity: Price valid for 30 days Shipping: WSCA Includes Shipping Delivery: Aprox 4 Weeks ARO Service: Quotes are exclusive of installation & programming (unless expressly stated) $0.00 $0.00 DIU $0.00 $0.00 $2,650.0 1 F2048 ASTRO DIU3000 HARDWARE 0 $2,279.00 $2,279.00 $3,150.0 1 X959 ADD: CONV RELEASE SW. 0 $2,709.00 $2,709.00 1 C823 APAPTER BOX, DIU3000 $54.25 $46.66 $46.66 $1,300.0 1 X437 ADD: 9.6 KBPS ASTRO MODEM 0 $1,118.00 $1,118.00 1 DLN6570 DIU Configuration Service Software $25.00 $21.50 $21.50 1 CHN1009 CARDCAGE DIU 3000 $330.00 $283.80 $283.80 1 FLN6518 CONSOLE WIRELINE BOARD $277.00 $238.22 $238.22 1 FLN8840 CENTER PANEL DIU3000 CARDCAGE $25.00 $21.50 $21.50 6 FLN8841 BLANK PANEL DIU3000 $29.00 $24.94 $149.64 1 T6721 DIU Encryption $250.00 $215.00 $215.00 CA00147A 1 A Software $50.00 $43.00 $43.00 CA00143A 1 B DES OFB $750.00 $645.00 $645.00 $0.00 $0.00 $1,000.0 1 T6717 KVL 3000 0 $860.00 $860.00 1 U239 ASTRO $250.00 $215.00 $215.00 1 X795 ASN $600.00 $516.00 $516.00 $1,550.0 1 X423 DES OFB 0 $1,333.00 $1,333.00 1 C543 DIU cable $84.00 $72.24 $72.24 1 C724 Cable XTS $75.00 $64.50 $64.50 1 C954 Cable XTL $109.00 $93.74 $93.74 1 HKTN4004 Charger $165.00 $141.90 $141.90 $0.00 $1,425.0 1 B1853 CCGold Field add ASTRO ACIM Module 0 $1,175.63 $1,175.63 1 B1827 CCGold Software License Mgr $165.00 $136.13 $136.13 1 X393 ADD: ASTRO CAI $600.00 $495.00 $495.00 $0.00 Equipmen $65,669.1 t 7 Tax $5,089.36 $70,758.5 Total 3 Terms: Net 30 Validity: Price valid for 30 days Shipping: WSCA Includes Shipping Delivery: Aprox 4 Weeks ARO Service: Quotes are exclusive of installation & programming (unless expressly stated) 2 S DELTA WIRELE5M & )4ETW13RK SOLUTIONS Customer Name Lodi Police Department Address 215 W. Elm St. City Lodi State Ca. Zip 95240 Delta Wireless & Network Solutions 1700 W Fremont St. Stockton, Ca 95203 209-948-9611 fax 209-948-0103 Calif. contractors lic# 748224 Contact Lt. J.P. Badel Phone 209-333-6788 Fax 209-333-6792 Email ipbadeKi)Pd.lodi.gov Project Channel 1 replacement Project Number M00806074 SALES QUOTE Dates Quote Issued 8/7/2007 Customer P.O. Product/Service Name Quantity Price TOTAL Miscellaneous Hardware 1 $1,250.00 $1,250.00 Delta Wireless will install the Lodi Police Department Channel 1 replacement system. Delta will install the voting receivers, Transmitter, and Comparator. Delta will install the DIU to interface the system to the existing console. Delta will set levels and test the operation of the system. No antenna's or line kits are included in this proposal. Should the antennas prove to be defective, additional charges will apply. Customer will be responsible for providing 4 wire circuits from the voting receiver sites to the comparator site. Delta recommends that R56 audits be conducted at all sites to note compliance or deficiencies. A separate quote for this service will be provided upon customer request. Equipment listed on Motorola quote dated August 7, 2007. Subtotal Page 1 $1,250.00 Subtotal Page 2 Subtotal Page 3 Freight $31.25 Tax $99.30 Non Tax Labor $14,720.00 Non Tax Freight TOTAL $16,100.55 Sales/Offered By: Mitch Okafuji Title: Senior Sales Engineer Phone Number: 209-948-9611 Initials THIS QUOTE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL Quote accepted by: Date: Delta Wireless & Network Solutions Project Number M00806074 ELTA toc Fremont z S Stockton, Ca 952033 209-948-9611 fax 209-948-0103 WIRELESS & I%IETwoRK B13LUT113NZ Calif. contractors lic# 748224 Customer Name Lodi Police Department Contact Lt. J.P. Badel Address 215 W. Elm St. Phone 209-333-6788 City Lodi Fax 209-333-6792 State Ca. Email jpbadel@pd.lodi.gov Zip 95240 Project Channel 1 replacement TERMS AND CONDITIONS Terms and Conditions Dates Quote Issued 8/7/2007 Customer P.O. 1) Installation contract: This quote is based upon detailed information provided to Delta Wireless and Network Solutions by the quoted customer. Signing this quote formally constitutes a signed contract for products and services between Delta Wireless and Network solutions and customer. 2) Adds, moves and changes to the scope of work described within this quote must result in a written change order signed by both parties, prior to the re- ordering or reconfiguration of any product or service provided on this quote. 3) Remobilization charges (depending on distance) will be added to this quote if the vehicle and/or site are not available at the time and place, or is not in the condition or configuration described by the customer. 4) Used equipment will be installed at the customer's own risk. Appearance and performance will not be improved by installation. Customers have the responsibility to inform Delta of equipment deficiencies prior to installation. Delta will be glad to provide a quote for the repair and/or replacement of any equipment. 5) Work stoppage: Installations will begin only after all equipment to be installed is physically on hand and ready for installation. "Work stoppage" will begin if the customer requests "Adds, moves or changes" to this quotation. If a customer initiated "change order" results, a minimum of one hour will be charged and/or travel time assessed for the remobilization of labor on the project. 6) Restocking and freight: A 25 % restocking fee will be added to the change order for any product returned by Delta, on the customer's behalf. If the equipment has already been installed and the product cannot be returned to the manufacturer, the customer must pay in full. Additional freight charges, if required will be added to the change order. 7) Payment for equipment due upon receipt of equipment. 8) Labor payment due upon completion of contract. 9) Labor warranty 30 days. 10) Non -Solicitation: Customer shall not, during the term of this Agreement and for a period of two (2) years immediately following the termination of the contract, or any extension hereof, for any reason, either directly or indirectly: (a) call on, solicit, induce, recruit, or encourage any of Delta Wireless employees to leave their employment or terminate their contracts or take away such employees (b) attempt to solicit, induce, recruit, encourage or take away employees for the customer or any other person or entity; (c) call on solicit, induce, recruit or encourage any of the customers to terminate their relationships with Delta Wireless or take away such customers or (d) attempt to solicit, induce, recruit, encourage or take customer of Delta Wireless for the Customer or any other person or entity. CUSTOMER SIGNATURE CONSTITUTES AGREEMENT WITH DELTA WIRELESS AND NETWORK SOLUTIONS TERMS AND CONDITIONS Terms and Conditions accepted by: Date: LTA Delta Wireless &Network Solutions Project Number M00806074 DE1700 W. Fremont St. Stockton, Ca 95203 209-948-9611 fax 209-948-0103 WIRELESS & NETWORK 1313LUTIONS Calif. contractors lic# 748224 Customer 209-333-6788 Name Lodi Police Department Address 215 W. Elm St. City Lodi State Ca. Zip 95240 Contact Lt. J.P. Badel Phone 209-333-6788 Fax 209-333-6792 Email jpbadel@pd.lodi.gov Project Channel 1 replacement Change Order Form Dates Change Issued Customer P.O. 8/7/2007 Change Order Form Adc❑ Move ❑ Delete ❑ Quantity Price Total $ $ Subtotal $ Scope of Change: Freight (Ground) $ Subtotal $ Tax $ Non Tax Labor $ Maintenance Is TOTAL $ Sales/Offered By: Title: Phone Number: Engineered By (Initials) THIS CHANGE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL change accepted by: Date: 25% RESTOCKING FEE RESOLUTION NO. 2007-165 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASEAND INSTALLATIONOFAN ASTRO P25 UHF VOTED REPEATER RADIO SYSTEM TO REPLACE THE LODI POLICE DEPARTMENT'S EXISTING PRIMARY COMMUNICATION CHANNEL WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchase of supplies, services, or equipment when it is in the best interest of the City to do so; and WHEREAS, the infrastructure to the primary communication channel for the Lodi Police Department is approximately 30 years old and has failed repeatedly recently, causing dispatchers and officers the complete inability to communicate with one another on the primary communication channel and forcing intermittent switching of communications to the secondary channel, which is unreliable due to its age; and WHEREAS, the Police Department has been informed that the system will fail beyond repair at some point within the next several weeks and the manufacturer no longer produces replacement parts, nor will it support the current system under a service agreement; and WHEREAS, the unreliability of the police communication system and inevitable failure creates not only an obstacle for day to day operations in serving the community but a serious concern for the safety of officers in the field as well as the citizens served; and WHEREAS, the replacement of the current communication system will bring the Police Department into compliance with digital capable equipment required through federal radio standards by 2011 and will allow digital compliance with San Joaquin County's Master Communication Plan, joining other agencies that have recently switched to a digital capable communication infrastructure that will provide interoperability among all local public safety agencies; and WHEREAS, staff recommends the purchase and installation of an ASTRO P25 UHF voted repeater radio system from Motorola with installation provided by Delta Wireless & Network Solutions in the total amount of $86,860to replace Lodi Police Department's existing primary communication channel. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the purchase and installation of an ASTRO P25 UHF voted repeater radio system from Motorola in the amount of $70,759 and Delta Wireless & Network Solutions in the amount of $16,101; and BE IT RESOLVED FURTHER that funds in the total amount of $86,860 be appropriated from the Equipment Replacement Fund for this purchase and installation. Dated: August 15, 2007 hereby certify that Resolution No. 2007-165 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 15, 2007, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, and Mayor Johnson NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— Mounce ABSTAIN: COUNCIL MEMBERS— None NDI JOHL City Clerk 2007-165