HomeMy WebLinkAboutAgenda Report - August 1, 2007 K-04CITY OF LODI
COUNCIL COMMUNICATION
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AGENDATITLE: Authorize Funds from the Protocol Account for the City Council to Host a
Reception Honoring Members of Council -appointed Boards, Commissions,
Committees and Task Force Groups (Approximately $2,600 l $20 per person)
MEETING DATE: August 1,2007
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council, pursuant to Resolution No. 2000-126,
authorize an expenditure of funds from the Protocol Account and
direct the City Clerk to coordinate the Council -hosted reception
honoring members of all City Council appointed boards,
commissions, committees, and task force groups.
BACKGROUND INFORMATION: The City Clerk's Office traditionally coordinates an annual event
hosted by the City Council to extend its appreciation to citizens who
generously volunteer their time and talents toward serving their
community.
The proposed format for this year's event will be a reception at Hutchins Street Square - Crete Hall. The
event is scheduled for Thursday, August 30, 2007, from 6:00 to 8:00 p.m.
History of costs related to this event:
2000 $5,000 2003 $5,900
2001 $5,500 2004 $5,500
2002 $6,000 2005 $2,400
The 2006 event cost was $2,600. The event for 2007 is anticipated to be similar in size, venue and
format to the previous year's event.
Reception at Crete Hall, Hutchins Street Square $20 per person x 130 persons = "'$2,600
*Includes; Invitations, catering services, food, beverages, rentals, decorations, and security
FISCAL IMPACT: $12,000 has been appropriated in the Protocol Account for fiscal year 2007-08,
from which the cost of this event will be deducted.
FUNDING: $2,600 from Protocol Account 100120
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Randi Johl
City Clerk
APPROVED: L!::�
Btg, City Manager