HomeMy WebLinkAboutAgenda Report - August 1, 2007 E-06AGENDA ITEM E-0(0
• CITY OF LODI
COUNCIL COMMUNICATION
iM
AGENDA TITLE: Adopt Resolution Awarding Contract for Citywide School Safety Signage
Project to Farwest Safety, Inc., of Lodi, ($81,918.50) and Appropriating Funds
($88,000)
MEETING DATE: August 1,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contract for the Citywide School
Safety Signage project to Farwest Safety, Inc., of Lodi, in the
amount of $81,918.50 and appropriating funds in accordancewith
the recommendation shown below.
BACKGROUND INFORMATION: This project consists of furnishing and installing school signs,
roadside posts, and pavement markings, and performing other
incidental and related work, all as shown on the plans and
specifications for the project.
In June 2005, City Council authorized staff to submit Safe Route to School grant applications to the
California Department of Transportation (Caltrans). In June 2006, Caltrans approved the Citywide
School Signage grant and funds became available. The intent of the grant is to comply with
recently -adopted guidelines for Federal and State mandated school pedestrian warning signs. The
compliance date for the installationof these particular signs is January 2011. There are various
compliance dates for other types of signs and pavement markings. The new school signs include School
Advance Warning Assembly D in advance of the existing school signs and School Crosswalk Warning
Assembly B at school crosswalks, as shown on Exhibit A. The new guidelines have eliminated the
crosswalk lines from the school signs. These signs provide additional warning for motorists entering a
school zone and approaching school crosswalks. In addition to these signs, existing signs and marking
were relocated or removed to be brought into compliance with Federal and State guidelines.
Plans and specifications for this projectwere approved on June 6, 2007. The City received the following
three bids for this project on July 3, 2007.
Bidder
Location
Bid
Engineer's Estimate
$
70,513.50
Farwest Safety, Inc.
Lodi
$
81,918.50
Chrisp Company
Fremont
$
90,945.00
Rileys Striping
Union City
$
114,602.00
The bid received from Farwest Safety, Inc., is compliantwith the City's plans and specifications, the
bidder possesses the required valid contractor's license, and although the bid is somewhat above the
estimate, it appears reasonable. A bid summary is attached.
APPROVED: �--
Blair King, City manager
K 1WPIPROJECTSISTREETS\Cilywid0 School Signs (SRZ$1 ward.d0c 7/25/2007
Adopt Resolution Awarding Contract for Citywide School Safety Signage Project to Farwest Safety, Inc.,
of Lodi, ($81,918.50) and Appropriating Funds ($88,000)
August 1,2007
Page 2
FISCAL IMPACT: Using some grant funds will eliminate the need to use all Street
Maintenance funds for installation of these improvements by the
compliance deadline. However, replacements costs will be needed in eight
to ten years. The requested appropriation includes contract and
contingency costs.
FUNDING AVAILABLE: Requested Appropriation:
Fundina Source
Safe Route to School
TDA Ped & Bike
Street MaintenanceAccount
Total
rI a ns, Budget Manager
Richard C. Prima, Jr.
Public Works Director
Prepared by Rick S. Kinu, Senior EngineeringTechnician
Attachments
cc: City Attorney
Budget Manager
City Engineer
Streets and Drainage Manager
ManagementAnalyst Areida
Senior Traffic Engineer
Transportation Manager
$ 42,800
$ 5,200
$ 40.000
$ 88,000
K1WP\PROJECTS\STREETS\Citywido School Signs(SR2S)1CAWard doc 7/25/2007
Exhibit A
SAFE ROUTE TO SCHOOL GRANT
PROPOSED SCHOOL SIGNING
Existing
Assembly C
Proposed
Assembly B
KATrafficlsafe_rts
(Assembly B & D)
School
: Proposed
Assembly B
SEED
SPEED Existing
9
25 Assembly C
WHEN
CHILDREN
Proposed
:.. .
'Assembly D
GE.
Citywide School Safety Signage
Bid Tabulation
Received 7/03/07
7/19/20079:21 AM BidTab.xls
Citywide School Safety Signage
Bid Tab
Engineers Estimate
Farwest
Safety, Inc.
Chrisp Company
Rileys Striping, Inc.
Item
Description
Unit
Est'd Qty.
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
Group 1 (Exhibits A Thru P)
1
Traffic Control System
LS
1
$500.00
$500.00
$800.00
$800.00
$6,200.00
$6,200.00
$20,000.00
$20,000.00
2
Roadside Signs
EA
148
$150.00
$22,200.00
$275.00
$40,700.00
$180.00
$26,640.00
$260.00
$38,480.00
3
Roadside Posts
EA
103
$160.00
$16,480.00
$98.00
$10,094.00
$225.00
$23,175.00
$175.00
$18,025.00
4
Remove Roadside Signs and Posts
EA
7
$100.00
$700.00
$50.00
$350.00
$120.00
$840.00
$150.00
$1,050.00
5
Relocate Roadside Signs
EA
27
$200.00
$5,400.00
$200.00
$5,400.00
$240.00
$6,480.00
$200.00
$5,400.00
6
Remove Pavement Markings
SF
627.5
$4.00
$2,510.00
$4.00
$2,510.00
$3.00
$1,882.50
$3.00
$1,882.50
7
Sprayable Thermoplastics Pavement Markings
SF
1,063.5
$7.00
$7,444.50
$7.00
$7,444.50
$5.00
$5,317.50
$5.00
$5,317.50
Total Base Bid
$55,234.50
$67,298.50
$70,535.00
$90,155.00
Group 2 (Exhibits Q Thru U)
Alternate Bid Item A
1
Traffic Control System
LS
1
$500.00
$500.00
$200.00
$200.00
$1,200.00
$1,200.00
$5,000.00
$5,000.00
2
Roadside Signs
EA
29
$150.00
$4,350.00
$275.00
$7,975.00
$190.00
$5,510.00
$260.00
$7,540.00
3
Roadside Posts
EA
22
$160.00
$3,520.00
$98.00
$2,156.00
$230.00
$5,060.00
$175.00
$3,850.00
4
Remove Roadside Signs and Posts
EA
3
$100.00
$300.00
$50.00
$150.00
$120.00
$240.00
$150.00
$450.00
5
Relocate Roadside Signs
EA
4
$200.00
$800.00
$200.00
$800.00
$240.00
$960.00
$200.00
$800.00
6
Remove Pavement Markings
SF
79
$4.00
$316.00
$4.00
$316.00
$5.00
$395.00
$3.00
$237.00
7
Sprayable Thermoplastic Pavement Markings
SF
79
$7.00
$553.00
$7.00
$553.00
$5.00
$395.00
$5.00
$395.00
Total Alternate Bid A
$10,339.00
$12,150.00
$13,760.00
$18,272.00
Alternate Bid Item B
1
Remove Roadside Post
EA
19
$100.00
$1,900.00
$50.00
$950.00
$120.00
$2,280.00
$150.00
$2,850.00
2
Roadside Posts
EA
19
$160.00
$3,040.00
$80.00
$1,520.00
$230.00
$4,370.00
$175.00
$3,325.00
Total Alternate Bid B
$4,940.00
$2,470.00
$6,650.00
$6,175.00
Base Bid +
Alternate
Bids A & B
$70,513.50
$81,918.50
$90,945.00
$114,602.00
*Corrected Total (Contractor's price = $85,904.00)
7/19/20079:21 AM BidTab.xls
RESOLUTION NO. 2007-150
A RESOLUTION OF THE LODI CITY COUNCILAWARDING
THE CONTRACT FOR CITYWIDE SCHOOL SAFETY SIGNING
PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACT FOR THE PROJECT, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on July 3, 2007, at 11 :00 a.m., for the
Citywide School Safety Signing Project, as described in the specifications therefore approved by the
City Council on June 6,2007; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
Location
Bid
Engineer's Estimate
$
70,513.50
Farwest Safety, Inc.
Lodi
$
81,918.50
Chrisp Company
Fremont
$
90,945.00
Rileys Striping
Union City
$
114,602.00
WHEREAS, staff recommends awarding the contract for the Citywide School Safety Signing
Project be made to Farwest Safety, I nc., of Lodi, California, in the amount of $81,918.50.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for the Citywide School Safety Signing Project be made to Farwest Safety, Inc., of Lodi,
California, in the amount of $81,918.50; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the City
Manager to execute the contract for this project on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the City Council hereby appropriates funds in the amount
of -CA8,0®Q_ this -projectors follows:
Safe Route to School $ 42,800
TDA Ped & Bike $ 5,200
Street Maintenance Account 8 40.000
Total $ 88,000
Dated: August 1,2007
I hereby certify that Resolution No. 2007-150 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held August 1,2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ASSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
Q21OH L
City Clerk
2007-150