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Home My WebLink AboutAgenda Report - August 1, 2007 E-04s� AGENDA ITEM Am CITY OF LODI COUNCIL COMMUNICATION ,m AGENDA TITLE: Adopt Resolution Awarding the PurchaseofPadmount Transformers ($200,330.96) (EUD) MEETING DATE: August 1,2007 PREPARED B Y Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding the bids for the purchase of padmount transformers to the bidders whose proposals and equipment meet City of Lodi specifications, and whose transformers are expected to yield the lowest life -cycle costs. BACKGROUND INFORMATION: On May 16,2007, the City Council authorized the Electric Utility Department(EUD) to advertisefor bids as necessaryto meet the EUD's needsfor padmount transformers through the fiscal year. On July 1,2007, bidswere opened for nine sizes cf padmount transformers, and life -cycle oasts were evaluated (Life -cycle costs are the combined total purchase price plus cost of operation based on estimated power loss during the projected life of the transformer). 7 each 37.5kVA, 1 -Ph HEES Enterprises, Inc. $14,089.39 8 each 50WA, 1 -Ph HEES Enterprises, Inc. 17,636.52 6each 75kVA, 1 -Ph HEES Enterprises, Inc. 18,050.28 3 each 150kVA, 3 -Ph HEES Enterprises, Inc. 24,082.13 2 each 225kVA, 3 -Ph, 208Y PauwelsTransformen. Inc. 18,162.34 1 each 225kVA, 3 -Ph. 480Y Pauwels Transformers, Inc. 9,546.65 3 each 300kVA, 3 -Ph Pauwels Transformers, Inc. 32,273.28 leach KOWA, 3 -Ph PauwelsTransformers, Inc. 15,765.98 2 each 1500kVA, 3 -Ph HEES Enterprises, Inc. 50,724.39 AMMM Proposals are also evaluated on the basis of compliance with equipment and bid specifications. Failure to comply with both may lead to disqualification of the bid. A summary of the bid evaluation is attached as ExhibitA Some of the transformers are planned for use in a commercial development on Reynolds Ranch and other residential and commercial developments and upgrades within the City. Other transformers are to bring the number of stock transformers of different sizes to the required inventory level. FISCAL IMPACT: Procurement cost is $200,330.96 FUNDING: 1 � Budges lwwmaW George F. Morrow, Electric Utility Director PREPARED BY: y Sucaneg, Jr., P.E., Manager, Engin"O g a OpeWona APPROVED:-/ Blair QWCIty Manager Transformer Bid Evaluation Bid Opening: July 11, 2007 Padmount Tax (factor): 1.0775 Primary Winding: 12,000 Volt, Delta Connected, 3 -Phase No Load Loss $/watt: 3.75 12,000 Grd W e/6,930 Volt, 1 -Phase July 11 , 2007 Load Loss $/watt: 1.25 E7 Bid Item 1: 37.5 kVA, 2401120 Volt, Single Phase Pad Number of units: 26 >1.5 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ w/tax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. HEES Enterprises, Inc. Wesco Distribution, Inc. 2,421.001 1,666.00 2,469.00 16,947.0018, 13,076.00 17,283.00 0.3 9. 8,622. t821,152.50 2 2,231.25 ,310.00 928.75 ,867.50 .033.751 6,160.00 6,177.50 6,186.25 24,420.39 20,266.89 24,808.68 6-8 14-16 30-40 24 26 24 1.728 1.500 Pauvwels Transformers, Inc. No Bid Central Moloney, Inc. No Bid Bid Item 2: 50 kVA, 2401120 Volt, Single Phase Pad Number of units: 8 26 >1.6 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht limped nce Price $ Price $ w/tax $ Loss watts Loss watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. HEES Enterprises, Inc. Wesco Distribution, Inc. 2,760.00 2,046.00 2,731.00 22,080.001 16,366.00 21,846.00 23,791.201 17,636.52 23,541.22 110 101 821 5111 580 461 3,300.00 3,030.00 2,460.00 5,110.00 5,600.00 4,610.00 8,410.00 6,830.00 7,070.001 32,201.20 26,466.52 30,677.22 6-8 14-16 30-40 24 26 24 1.612 1.600 Pauwels Transformers, Inc. No Bid Central Moloney, Inc. No Bid Bid Item 3: 75 kVA, 2401120 Volt, Single Phase Pad Number of units: 6 26 >1.6 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Im edance Price $ Price $ w/tax $ Loss watts Loss watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. HEES Enterprises, Inc. Wesco Distribution, Inc. 3,651.00 2,792.00 3,254.001 21,906.00 16,752.00 19,624.001 23,603.72 18,050.28 21,037.111 149 149 1191 634 700 7691 3,352.50 3,352.50 2,677.501 4,755.00 5,250.00 5,917.501 8,107.50 8,602.50 6,595.001 31,711.22 26,652.78 29,632.17 6-8 14-16 30-401 24 28 24 1.681 1.800 Pauwels Transformers, Inc. No Bid Central Moloney, Inc. No Bid Bid Item 4: 750 kVA, 208Yl720 Volt, Three Phase Pad Number of units: 3 65 >2.0 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ wltax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. HEES Enterprises, Inc. Wesco Distribution, Inc. 9,163.00 7,450.00 8,643.00 27,489.00 22,350.00 26,629.001 29,679.40 24,082.73 28,585.00 272 316 3351 1692 1537 1242 3,060.00 3,555.00 3,766.75 6,345.00 5,763.75 4,657.50 9,405.00 9,318.75 6,426.251 39,024.40 33,400.88 37,077.25 26-28 38-41 30-40 46 49 48 2.291 3.600 Pauwels Transformers, Inc. 7,415.00 22,245.00 23,968.99 349 1597 3,926.25 5,988.75 9,915.00 33,883.99 34-36 52.1 2.510 Central Moloney, Inc. No Bid Bid Item 5: 225 kVA, 208Yl720 Volt, Three Phase Pad Nu of units: 2 65 >3.5 Vendor Unit Extended Price lo 0 oa o Load Cost of Life Cycle Deliver Hei ht Impedance Price $ Price $ wltax $ Loss w s watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. 10,984.00 21 ,966.00 23,670.52 432 2307 3,240.00 5,767.50 9,007.50 32,678.02 26-28 51 3.605 HEES Enterprises, Inc. 9,530.00 19,060.00 20,537.151 217 3298 1,627.50 8,245.00 9.872.501 30,409.65 38-411 49 3.900 Wesco Distribution, Inc. Pauwels Transformers, Inc. Central Moloney, Inc. 10,522.00 8,428.00 No Bid 21 ,044.00 16,856.00 22,674.911 78,762.34 412 458 2673 2,688 3,090.00 3,435.00 6,682.50 6,720.00 9,772.601 10,155.00 32,447.47 28,377.34 30-401 34-36 56 52.1 3.740 Bid Item 6: 225 kVA, 480Y/277 Volt, Three Phase Pad Number of units: 1 65 >3.5 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ wltax $ Loss watts Loss(watts),Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. 11 ,284.00 11 ,284.00 72,758.57 453 2151 1,696.76 2,686.75 4,367.50 76,546.07 28-30 51 3.782 HEES Enterprises, Inc. 9,208.00 9,208.00 9,927.62 225 3355 843.75 4,193.75 5,037.50 74,959.72 38-41 49 3.900 Wesco Distribution, Inc. Pauwels Transformers, Inc. Central Moloney, Inc. 10,571.00 8,860.00 No Bid 10,571.00 8,860.00 77,390.25 9,546.65 387 415 2035 2430 1,451.26 1,556.25 2,543.75 3,037.50 3,995.00 4,593.75 75,385.25 74,740.40 30-40 34-36 56 52.1 3.660 Bid Item 7: 300 kVA, 208Yl120 Volt, Three Phase Pad Number of units: 3 66 >3.6 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ wltax $ Loss (watts) Loss watts Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. 13,627.00 40,681.00 44,049.28 615 2577 5,793.76 9,663.75 16,467.60 59,506.78 26-28 51 3.689 HEES Enterprises, Inc. 11,646.001 34,938.001 37,645.701 3621 28231 4,072.50 10,586.251 14.658.751 52,304.45 38-411 57 3.900 Wesco Distribution, Inc. Pauwels Transformers, Inc. Central Moloney, Inc. 11,784.001 9,984.00 No Bid 35,352.001 29,952.00 38,091.781 32,273.28 4741 546 26001 3251 5,332.50 6,142.50 9,376.001 12,191.25 14,707.601 18,333.75 52,799.28 50,607.03 30-401 34-36 52 52.1 3.650 Bid Item 8: 500 kVA, 208Yl120 Volt, Three Phase Pad Number of units: 1 76 >4.0 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ wltax $ Loss watts Loss(watts),Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. 19,073.00 19,073.00 20,551.16 754 4902 2,627.50 6,127.50 6,955.00 29,506.16 28-30 61 4.401 HEES Enterprises, Inc. 16,242.00 16,242. n000.76 505 6188 1 ,893.75 735.00 9,628.75 27,129.51 38-41 49 4.600 Wesco Distribution, Inc. Pauwels Transformers, Inc. Central Moloney, Inc. 17,721.00 14,632.00 No Bid 17,721.00 14,632.00 19, 4.38 1 S. ?111 53 2,523.75 093.75 M70.00 MA42.50 9,193.75 9,136.25 28,288.13 24,902.23 30-40 34-36 60 58.1 3.700 Bid Item 9: 1500 kVA, 480W277 Volt, Three Phase Pad Number of units: 2 90 >5.3 Vendor Unit Extended Price No Load Load No Load Load Cost of Life Cycle Delivery Hei ht Impedance Price $ Price $ wltax $ Loss(watts),Loss(watts),Loss value Loss value Losses $ Cost $ weeks inches % Howard Industries, Inc. HEES Enterprises, Inc. Wesco Distribution, Inc. 36,047.00 23,538.00 33,447.00 72,094.001 47,076.00 66,694.00 77,681.291 50,724.39 72,078.29 16041 1654 19401 120611 10167 9273 12,030.00 12,405.00 14,550.00 30,202.501 25,417.50 23,182.50 42,232.601 37,822.50 37,732.601 119,913.79 88,546.89 109,810.79 30-321 38-41 30-40 69 63 61 5.799 5.500 Pauwels Transformers, Inc. 27,582.00 55,164.00 59,439.21 1674 12676 12,555.00 31 ,690.00 44,245.00 103,684.21 34-36 72.1 5.750 Central Moloney, Inc. No Bid Total Cost: HEES Enterprises, Inc. 124,582.71 Pauwels Transformers, Inc. 75,748.25 $ 200,330.96 RESOLUTION NO. 2007-149 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BIDS FOR THE PURCHASE OF PADMOUNT TRANSFORMERS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on July 1, 2007, at 11:00 a.m. for the purchase of padmount transformers for the Electric Utility Department, described in the specifications therefore approved by the City Council on May 16, 2007; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown on Exhibit A attached; and WHEREAS, the City Manager recommends the award of the bids for the various types and sizes of padmount transformers for the Electric Utility Department be made to the bidder(s) whose proposal and equipment meet City of Lodi specifications and whose transformers are expected to yield the lowest overall life -cycle costs, listed as follows: 7 each 37.5 kVA, I - Ph 8 each 50 kVA, I - P h 6 each 75kVA, 1 -Ph 3 each 150kVA, 3 -Ph 2 each 225kVA, 3 -Ph, 208Y 1 each 225kVA, 3 -Ph, 480Y 3 each 300kVA, 3 -Ph 1 each 500kVA, 3 -Ph 2 each 1500kVA, 3 -Ph HEES Enterprises, Inc. $ 14,089.39 HEES Enterprises, Inc. $ 17,636.52 HEES Enterprises, Inc. $ 18,050.28 HEES Enterprises, Inc. $ 24,082.13 Pauwels Transformers, Inc, $ 18,162.34 Pauwels Transformers, Inc. $ 9,546.65 Pauwels Transformers, Inc. $ 32,273.28 Pauwels Transformers, Inc. $ 15,765.98 HEES Enterprises, Inc. $ 50.724.39 5200.530.96 NOW, THEREFORE, BE IT RESOLVED that the award of the bids for the purchase of padmount transformers for the Electric Utility Department be and the same is hereby awarded to-tf&-lowest responsible bidders, -as -shown above, in the total amountof $200.330.96. Dated: August 1,2007 hereby certify that Resolution No. 2007-149 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 1,2007, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and MayorJohnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — Nonq.� RA JOHL City Clerk kiIl)aEL,'1 EXHIBIT A ransformar Bid Evaluation E 7 JBId iPlning:€July f 1.... - - _.... ._ Padmount— Tax (factor) 1.0775 I Primary Winding: 12000 Voll Deka Connected, 3—Phase No Load Loss Vwatt 3 75— 12 OOD Grd W bl6 930 Voh 1— July 11.2007 Load Loss SMatt.' 1.25 i i 19 20 ...... _... - n 7: 300 kVA, 20BYJ120 Vok, Three Phase Pad Vendor_ Unit Extended 19 073.00 19,073 00 Price Price S ., -. ------ ._._.j _. ....._. ..... . Industries Inc. 13.627.001 40 881 00 nterprises, Inc. 11,11461]0 34 938 00 Distribution, Inc. 11,784,00 35-%2.00 s Transformers. Inc. 9,984.00 29,0152.00 kem B: 500 kVA, 20t11rJ720 Vok, Thres Phase Pad !. Price S Price S iorvard Industries, Inc. 19 073.00 19,073 00 Nesco Distribution, Inc. 17,721.001 17,721.00 39uwels Transformers, Inc. 14,632:00 14,632:00 ;entraf Moion�, Inc.- No Bid' Max i Loss (hafts) Lass r - F Lasses i _ Cost i _ _ ...1- aid Item 9: 1500 kVA, 460Y/277 Vok, Three Phase Pad Vendor Unit Extended --- Price S Price coward Industries, Inc. 36,047.00 72,094.00 ZEES Enterprises, Inc. 23,538.00 47,076.00 Nesco Distribution, Inc. .. __ . _ _ 33,447 001 66.,894 T ..__;..._.. -_ 3auwels Transformers. Inc. 27.582.00: 55.164.00 !. _ Number of units 1 Price - No Load Load No Load Load Cost Cr Life gyRi DaH+re„r� �_ He► M ,impedance Max i Loss (hafts) Lass r - watts ,Las a Loss value E _ - — b _ Lasses i _ Cost i _ _ ...1- eks ._�! mchea . .._ 96 .... __ .._.. --- 9,663 75 15,457.50 59,x06 78' 26-28 51, _ 3.689 - 4,Q72� 110,51%J5 14668.75 52,31Mi.45 38-41 _ 57 3.900 3641_._51&_'5793.75 ,09 .7681 474:' 474 2500 $ 332.50 9,375.00. 14,707.50 52,799.28 30-40' S2' 323..28 323.1 6142::50 12,191.25 18,333.75 50,607.03 34-36 52:1 3.650 Number of unrts:� 1 76 >4.0 - _ Pnce s Load Load ad ` Load Cosi of Uie G_cle Deliver �He�hi Impedance ' ax S Lass is Lass is : Loss value Loss value Losses f Cost S eks orches 96 -- __.__� ... 20 51.16 7 4 4502 2827.50 B 127 60' 8,965.00 29,506.161 28-30 - 61 4.401 L---- rAn 76 505 6188 1,893.75 735 0o 9 w62B.75 27,12951 38 41 49 4600 _ .__._._ . ._. ..... .38 2,523.7 00 9,193.75 28,288.13, 30 4E1 80 ;043.75 2.50 9,136.26 24,901:23 34-36 58.1 3.700 --+-_,_-, er of units 2 90 x5.3 ----------------- Pnce No Load Load No Load Load Cost of Life Ccle DelrvTrr? Height Impedance -- - - wJtax $Loes sLoss �watte) Loss value Loss value Losses S Cost S vreeks�µsnches 96 77,681.29 1604; 12081' 12,030.00 - 90(12 50 42 232.50 119.913.79 W 313 3W u 69. 5.794 50,124.39 1654 10167 12.405.OD 25,417.50 37,82240 68,546.89 38-41 63 5:500 72076.29 L 1940 _ - 9273 14,550.00 23,182.50; 37,732.501 109,810.79 30 40 - - 61 59,439.211 1674: 12676': 12.555.W 31MOD. 44245.001 163 .211 34-36 72.11 5.750 21