HomeMy WebLinkAboutAgenda Report - August 1, 2007 E-03AGENDA ITEM 54045
&% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing the Procurement of Emergency Generator from Holt of
California (Caterpillar) of Stockton, CA (Not to Exceed $36,200) (EUD)
MEETING DATE: August 1,2007
PREPARED BY Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the procurement of emergency generator
from Holt of California (Caterpillar) of Stockton, CA (not to exceed
$36,200).
BACKGROUND INFORMATION: On July 16, 2007 during a regular inspection and test run, the emergency
generator failed to start immediately. The generator started after several
tries and was observed to be using excessive oil. On July 18, 2007,
mechanics inspected the emergency generator and changed oil. Waterwas found mixed with the oil that was
drained and there were traces of oil leaks from the generator on the concrete slab. The unit has been in operation
for approximately 25 years.
During emergency outages involving Henning Substation, the generator is used to serve powerto EUD's control
room and other essential loads. It provides power to EUD's SCADA System (Supervisory Control and Data
Acquisition System) so Operators can monitor other substationfacilities like McLane, Killelea and Industrial. The
emergency generator is critical to EUD Operations Center and it is a requirement for safe and secure power utility
operations.
This emergency generatorwould be purchased from Holt of California (Caterpillar) as sole source procurement.
This is consistent with the "Standardization of Standby Electric Generator Systems" for Public Works Department as
approved by the City Council on February 19, 2003 that all future standby generatorswill be Caterpillar. Such
standardization simplifies maintenance, reduces spare part inventory costs, lessens the need for special tools and
reducesthe cost of maintenance training.
Lodi Municipal Code, Section 3.20.070, Bidding, "...when the City Council determines that the purchase or method
of purchase would be in the best interests of the city", is the basis for this action.
FISCAL IMPACT: The generator price is not $36,200.
FUNDINGAVAILABLE: Account No. 161354
i Evans, Budget Manager
George F. Marrow
Electric Utility Director
PREPARED BY. Demy Bucaneg, Jr., P.E.. Manager, Engineering& Operations
GFMIDBIIst
APPROVED: " --_
Blair King, City Manager
RESOLUTION NO. 2007-148
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF AN EMERGENCY
GENERATOR FOR ELECTRIC UTILITY DEPARTMENT
OPERATIONS CONTROL CENTER AND FURTHER
APPROVING STANDARDIZING CATERPILLAR FOR
ANY SUCH PURCHASES
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipmentwhen it is in the best interest of the City to
do so; and
WHEREAS, the Electric Utility Department Operations Center emergency
generator has been in operation for approximately25 years; and
WHEREAS, during a recent inspection and test run, the emergency generator
failed to start immediately, ran after several tries, and was observed to be using
excessive oil; and
WHEREAS, during emergency outages involving Henning Substation, the
generator is used to serve power to the control room and other essential loads and also
provides power to the Supervisory Control and Data Acquisition (SCADA) System so the
Operators would be able to monitor the other substation facilities like McLane, Killelea,
and Industrial; and
WHEREAS, the emergency generator is critical to the Electric Utility Department
Operations Center and it is a requirement for safe and secure power utility operations,
and with the planned modification of the Operations Control Center, a new replacement
generator would be adequately sized to serve added load and interface with the updated
SCADA System for remote control and monitoring; and
WHEREAS, staff recommends the sole -source purchase of a diesel -fueled,
Model No. DBO.4 Caterpillar emergency generator from Holt of California at a cost not to
exceed $36,200; and
WHEREAS, staff further recommends standardization of Caterpillar generators
by the Electric Utility Department to fall in line with the Public Works Department
standardization as approved by the City Council on February 19, 2003, as this
standardization simplifies maintenance, reduces parts inventory costs, lessens the need
for special tools, and reduces the cost of maintenance training.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
approves the sole -source purchase of a new diesel -fueled, Model No. D80-4 Caterpillar
emergency generator from Holt of California, of Stockton, California, at a cost not to
exceed $36,200 for the Electric Utility Department Operations Control Center; and
BE IT FURTHER RESOLVED that the City Council further approves
standardization of Caterpillar generators for the Electric Utility Department.
Dated: August 1, 2007
hereby certify that Resolution No. 2007-148 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 1, 2007, by the following
vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce,
and Mayor Johnson
NOES: COUNCIL MEMBERS—None
ABSENT: COUNCIL MEMBERS—None
ABSTAIN: COUNCIL MEMBERS— None
iMlb'l JOHL
City Clerk
2007-148