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HomeMy WebLinkAboutAgenda Report - July 18, 2007 E-24AGENDA ITEM C**OM s CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing Transit Services Outside of Regular Service Operations for the Listed Annual Events and Authorize the Transportation Manager to Advertise to Determine if a Willing and/or Able Provider Existsfor These Events MEETING DATE: July 18,2007 PREPARED BY: Public Works Director RECOMMENDEDACTION: Adopt a resolution authorizing transit services outside of regular service operations for the annual events listed below and authorize the Transportation Manager to advertiseto determine if a willing andlor able provider exists for these events in accordance with the Policy for Use of Transit Service Outside of Regular Operations. BACKGROUND INFORMATION: At the June 14, 2004 meeting, the City Council adopted policies and proceduresfor the use of transit services outside regular operations. Included in the adopted policy was specific language identifying the procedurefor utilizing the City's transit services for public service events. The policy calls for the City's Transportation Manager to advertise not only in the local newspapers, but additionally to notify national trade organizations to determine if any other operator is willing and/or able to perform the service. To expedite this process, the policy provides for one general advertisement each year and should no provider be interested, the City's transit service may provide those services at the fully -allocated rate. An administrative fee of $50 per event would be charged to cover the annual advertisement. The current fully -allocated rate (contract cost plus maintenance, depreciation, etc.) is $60 an hour per bus. The rate is subject to change pending recalculation of cost following the single audit. The following is a list of annual events for which transit service has been previously requested: Sandhill Crane Festival Grape Festival Leadership Lodi (various days) Storm Drain Detectives ZINFEST Assorted City Department and Council Events Parade of Lights Assorted uses extending Dial -A -Ride hours Hutchins Street Square Performances Adult Day Care to Micke Grove Park Visitor and Conference Bureau Media Day FISCAL IMPACT: All services provided will be charged at the fully -allocated rate. There should not be any fiscal impact on the Transit fund. FUNDING AVAILABLE: None require II servic ill be billed in accordance with the adopted City Policy. Richard C. Prima, Jr. Public Works Director Prepared byTiffani M. Fink, Transportation Manager RCPITMF/drr APPROVED: tlaiKKing, City Managier K:IWPITRANSIT1CSpecialServices07_08.doe 7/3/2007 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING TRANSIT SERVICES OUTSIDE OF REGULAR SERVICE OPERATIONSAND FURTHER AUTHORIZING THE TRANSPORTATION MANAGER TO ADVERTISE TO DETERMINE IFA WILLING AND/OR ABLE PROVIDER EXISTS FOR THESE EVENTS NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize transit services outside of regular service for the following annual events: Sandhill Crane Festival Grape Festival Leadership Lodi (various days) Storm Drain Detectives ZI NFEST Assorted City Department& Council Events Paradeof Lights Assorted uses extending Dial -A -Ride hours Hutchins Street Square Performances Adult Day Care to Micke Grove Park Visitor and Conference Bureau Media Day BE IT FURTHER RESOLVED that the Transportation Manager is hereby authorized to advertise to determine if another transit provider exists for these events. Dated: July 18, 2007 hereby certify that Resolution No. 2007-139 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 18, 2007, by the following vote: AYES: COUNCIL MEMBERS– Hansen, Katzakian, Mounce, and — - - - maycfr-Johnz r NOES: COUNCIL MEMBERS– None ABSENT: COUNCIL MEMBERS– Hitchcock ABSTAIN: COUNCIL MEMBERS – None City Clerk 2007-139