HomeMy WebLinkAboutAgenda Report - July 18, 2007 E-13AGENDA ITEM E** 1*4
CITY OF LODI
COUNCIL COMMUNICATION
iM
AGENDA TITLE: Accept Improvements Under Contract forthe "Church Street and
Sacramento Street Overlays 2006 Project"
MEETING DATE: July 18,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Accept the improvements under the "Church Street and
Sacramento Street Overlays 2006 Project" contract.
BACKGROUND INFORMATION: The projectwas awarded at the August 16,2007 Council meeting to
George Reed, Inc., of Lodi, in the amount of $374,791.
This project included the installation of a 0.20 -foot thick asphalt pavement overlay on Church Street
between Lodi Avenue and Lockeford Street, and a 0.15 -foot thick asphalt pavement overlay on
Sacramento Street between Elm Street and Lockeford Street. The work also included the placement of
approximately 3,200 square yards of pavement reinforcement fabric, pavement grinding, pavement
striping, and signal modifications.
The final contract price is $388,645.70; however, George Reed, Inc. is being assessed liquidated
damages in the amount of $12,150. The contract completion date for this projectwas December 7, 2006,
and striping on Church Street was not done until January 3, 2007 (27 calendar days after the contract
completion date). The specifications for this project stated that the City would assess a $450 per day
penalty for every calendar day's delay in finishing the work.
Contract Change Order No. 1 was also issued to George Reed, Inc. in the amount of $22,819.20 to pay
for the striping of Central Avenue between Vine Street and Kettleman Lane. This portion of Central
Avenue was paved by our Street crew last fall. This contract change order took advantage of George
Reed, Inc.'s specialty subcontractor by having them place new lane lines and legends while they were in
town.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
Related to this project, the City received the attached letterfrom the Downtown Business Partnership
regarding disposition of the liquidated damages amount. At the time of the letter, the amount had not yet
been determined. Among other purposes, the liquidated damage amount covers additional costs
associated with the City's administration of the contract. Staff feels it would be poor public policyto turn
this payment over to any third parry. We do suggest that the majority of the funds be applied to future
capital maintenance projects in the Downtown, such as repairs to the kiosks.
APPROVED:
Blair . City Manaoer
K IWPIPROJECTSISTREETS\Church\Church St & Sacramento St Overlays 20061caccept doc 7!6!2007
Accept Improvements Under Contract for the "Church Street and Sacramento Street Overlays 2006 Project"
July 18, 2007
Page2
FISCAL IMPACT: By investing in the recommended overlay project, significant capital dollars
will be saved by extending the useful life of the pavement section.
FUNDING AVAILABLE: Measure K $321,300
TDA Streets $ 51,700
TDA Bike/Ped $ 10,000
Electric Utility $ 5,650
e 1/, . C �� �-� J 9�,�,
Evans, Budget Manager
Richard C. Prima, Jr.
Public Works Director
Wes Fujitani/Senior Civil Engineer
RCPIWF/drr
Attachments
cc: Streets and Drainage Manager
Transportation Manager
Senior Traffic Engineer
Downtown Lodi Business Partnership
K:IWPIPROJECTSISTREETS\Church�Church St & SacramentoSt Overlays 200ftaccept.doc 7/6/2007
S
AL
DOWNTOWN
LODI
BUSINESS
PARTNERSHIP
December 28,2006
Mr. Blair King, City Manager
City of Lodi
221 W. Pine Street
Lodi. Ca95241-1910
Re: Church Street Closure
Dear Blair,
DEC 2 4 2006
-'iTY MAN �Ffi'S OFFICE
(r Downtown merchants were greatly impacted by the two notices of intent to close, then
by the actual closure of Church Street on the third notice on December 14" ten days before
Christmas. Each time our merchants received notice of any closure they would inform their
customers who would then be discouraged and not return, causing loss of revenue. It was our
understanding that this project was to be completed in late summer at night. Instead after
two notices to close it was finally closed on the Yd notice during our busiest time of the year.
After talking with Mr. Prima and Mr. Sandelin, it is my understanding that the contractor
George Reed Inc. is going to pay penalties to the city. We request that those penalties be
forwarded to the DLBP as our merchants were the impacted parties. This money would be
used to promote our common business interest of businesses and merchants in our
Downtown
Sincerely,
Chuck Easterling, President
Downtown Lodi Business Partnership
Cc: Jaime Watts, Executive Director
Attachments: Three Notices of Intent to Close
4 West Pine Street P.O. Box 1565
Lodi, Ca 95240
Ph: (209) 369-8052 Fax: (209) 369-8053
www.downtownlodi.com
CITY COUNCIL
BOB JOHNSON, Mayor
JOANNE L. MOUNCE
Mayor Pro Tempore
LARRY D. HANSEN
SUSAN HITCHCOCK
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI. CALIFORNIA 95241-1910
(209) 333-6706
FAX (209)333-6710
EMAIL wdept@lodi.gov
http:�\www.lidi.gov
July 13, 2007
Downtown Lodi Business Partnership
P.O. Box 1565
Lodi. CA 95241
SUBJECT: Accept Improvements Under Contract for the Church Street and
Sacramento Street Overlays 2006 Project
BLAIR KING
City Manager
RANDIJOHL
City Clerk
Q STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, July 18, 2007. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Wes Fujitani,
Senior Civil Engineer, at 333-6800, extension 2669.
Richard C. Prima, Jr.
r i Public Works Director.
RCP/pmf
Enclosure
cc: City Clerk
NCACCEPT.DOC