HomeMy WebLinkAboutAgenda Report - July 18, 2007 E-10AGENDA ITEM E*v 10
A� CITY OF LODI
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AGENDA TITLE: Adopt Resolution Awarding Contractfor Asphalt Rubber Cape Seal, Various
Streets, 2007 Projectto International Surfacing Systems, Inc., of Modesto,
($399,432.68) and Appropriating Additional Funds ($75,000)
MEETING DATE: July 18,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contract for the Asphalt Rubber
Cape Seal, Various Streets, 2007 project to International Surfacing
Systems, Inc., of Modesto, in the amount of $399,432.68 and
appropriating additional funds in accordancewith the
recommendation shown below.
BACKGROUND INFORMATION: This project consists of the rehabilitation and resurfacing of
approximately 64,500 square yards of various City streets (see
attached maps) with a layer of an asphalt rubberized chip seal
followed by a layer of slurry seal on top and other incidental and
related work, all as shown on the plans and specifications for the project.
The Asphalt Rubber Cape Seal, Various Streets, 2007 project consists of the rehabilitation and
resurfacing of various City streets with a layer of an asphalt rubberized chip seal followed by a layer of
slurry seal on top that is placed seven to ten days after the chip seal. The combination of the asphalt
rubberized chip seal and the slurry is commonly known as a cape seal. While a slurry seal only seals the
road and provides a new wearing surface, the hot applied asphalt rubberized cape seal provides added
strength, stability, and crack reduction benefits similar to the performance benefits of an overlay but at a
much lower cost. An asphalt rubberized cape seal provides a cost-effective alternative to a more costly
asphalt overlay to extend the life and rehabilitate deteriorated roads and streets within the City. This
asphalt rubberized cape seal provides for an added step in the City's street maintenance program that
should allow the City to defer the need for an asphalt overlay and possibly decrease the costs of that
overlay.
Plans and specifications for this project were approved on May, 16, 2007. The City received the
following bid for this project on June 27, 2007.
Bidder Location
Engineer's Estimate
International Surfacing Systems, Inc. Modesto
APPROVED:
Blair Ki ity Manager
K:1WPhPROJECTSISTREETSIRubberized Chip Seal—SlurryseaRCape seal 200ACAward.doc
Bid
$389,652.50
$399,432.68
711012007
Adopt Resolution Awarding Contract for Asphalt Rubber Cape Seal, Various Streets, 2007 to
International Surfacing Systems, Inc., of Modesto, ($399,432.68) and Appropriating Funds ($75,000)
July 18, 2007
Page 2
The bid received from International Surfacing Systems, Inc., is compliant with the City's plans and
specifications, the bidder possessesthe required valid contractor's license and the bid is in-line with the
estimate. A bid summary is attached.
The difference between the contract and the requested appropriation includesfunds for adding Harney
Lane (between Ham Lane and Hutchins Street) to the contract. Additional funds will also be needed for
materials testing and an allowance for contingencies arising from unforeseen changes in the work.
FISCAL IMPACT: There should be a slight decrease in short-term street maintenance costs at
the completion of this project. The additional appropriation is from the
Measure K Local Street Repair Fund which has sufficientfunds due to cost
savings on other projects.
FUNDING AVAILABLE:
Total 2007108 Budget
Requested Appropriation: Measure K $300,000 $225,000
Street Fund $240,000 $240,000
Project Estimate: $540,000
- Qzr�� -
Irk Evans, Budget Manager
Richard C. Prima, Jr.
Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineei
Attachments
cc: Steve Schwabauer, City Attorney
Kirk Evans. Budget Manager
George Bradley, Street Superintendent
RebeccaAreida, Management Analyst
Additional Appropriation
$75,000
K=PkPROJECTSISTREETS1Rubberized Chip Seal—SlurrySeallCape seal20071CAward doc 71512007
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CITY OF LODI
Public Works Department
Tabulation of bids received: June 27, 2007
PROJECT: ASPHALT RUBBER CAPE SEAL
VARIOUS STREETS, 2007
Engineer's Estimate International Surfacing Systems
Modesto
Item Description Qty Unit Price Total Price Total
1 Traffic Control
1
LS
15,000.00
$15,000.00
$14,900.00
$14,900.00
2 Construction Notification
1
LS
5,000.00
$5,000.00
5,000.00
$5,000.00
3 Thermoplastic Striping and Legends
1
LS
28,000.00
$28,000.00
45,639.00
$45,639.00
4 Pavement Markers
1
LS
2,300.00
$2,300.00
4400.00
$4,400.00
5 Roadside Signs
4
EA
350.00
$1,400.00
394.00
$1,576.00
6 Rubberized Chip Seal
64,454
SY
3.75
$241,702.50
3.67
$236,546.18
7 Slurry Seal
550
Ton
175.00
$96,250.00
166.13
$91,371.50
TOTAL
$389,652.50
$399,432.68
K:\WP\PROJECTS\STREETS\Rubberized Chip Seal_Slurry Seal\Cape seal 2007\BIDTAB.xls 7/5/2007
Ye1���Le1i•li•Le IM]
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ASPHALT
RUBBER CAPE SEAL, VARIOUS STREETS, 2007
AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council, sealed bids were received and publicly opened on June 27, 2007, at
11:00 a.m., for Asphalt Rubber Cape Seal, Various Streets, 2007, described in the
specifications therefore approved by the City Council on May 16, 2007; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Idder
Engineer's Estimate
International Surfacing Systems, Inc.
Location
$389,652.50
Modesto $399,432.68
WHEREAS, the City Manager recommends award of the contract for Asphalt
Rubber Cape Seal, Various Streets, 2007 be made to the low bidder, International
Surfacing Systems, Inc., of Modesto, California, in the amount of $399,432.68.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for Asphalt Rubber Cape Seal, Various Streets, 2007 be and the same is
hereby awarded to the low bidder, International Surfacing Systems, Inc., of Modesto,
California, in the amount of $399,432.68; and
BE IT FURTHER RESOLVED that funds in the amount of $75,000 be appropriated
from Measure K Local Street Repair Funds for this project to cover the anticipated costs
for adding Harney Lane (Ham Lane to Hutchins Street) to the contract and to provide for
materials testing and contingencies arising from unforeseen changes in the work..
Dated: July 18,2007
hereby certify that Resolution No. 2007-129 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 18, 2007, by the following
vote:
AYES: COUNCIL MEMBERS— Hansen, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
ANDI JOHL
City Clerk