HomeMy WebLinkAboutAgenda Report - July 18, 2007 E-09AGENDA ITEM E` •1�
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Acknowledging Award of Air Resources Board
Reimbursement Grant ($69,606); Approving Backhoe Purchase from Pape
Machinery, Inc., of French Camp ($73,313); Approving Purchase and
Installation of Cleaire Emissions Reduction Device in Accordance with
Grant Funding Requirements ($14,770); and Appropriating Funds ($88,083)
MEETING DATE: July 18,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution acknowledging the award of a California Air
Resources Board Reimbursement Grant in the amount of $69,606;
approving a backhoe purchase from Pape Machinery, Inc., of
French Camp, in the amount of $73,313; approving the purchase
and installation of a Cleaire Emissions Reduction Device in accordancewith grant funding requirements
in the amount of $14,770; and appropriating funds ($88,083).
BACKGROUND INFORMATION: The Water Services Division is in need of a new backhoe. The
Division currently operates three backhoe tractors to perform
construction and maintenance activities on the City's water and
wastewater infrastructure. The newest backhoe in the Division's
fleet is a 1996 John Deere, followed by a 1990 Case, and a 1976 Case. All three have exceeded their
seven-year replacement cycle. The 1976 Case backhoe is barely operable.
Staff applied for and successfully acquired a reimbursement grant in the amount of $69,606 from the
CaliforniaAir Resources Board (ARB). The purpose of the grant is to assist public agencies in the
replacement of older, higher -polluting diesel engines and/or off-road construction equipment.
The grant requirements include retrofitting the new backhoe with a device that further reduces diesel
emissions, monitoring equipment usage for a period of five years, and destroying the older,
higher -polluting piece of equipment being replaced. The City plans to purchase and install a Cleaire
Emissions Reduction Device in the amount of $14,770 and to destroy the 1976 Case backhoe to meet
these two requirements.
To expedite the purchase, staff recommends purchasing the backhoe through another contract rather
than seeking bids. Sonoma County prepared backhoe bid specificationswhich meet or exceed the
needs of the Division. The specifications were competitively bid by Sonoma County, and Pape
Machinery, Inc., was the successful low bidder. The proposal submitted by Pape for the proposed
backhoe purchase by the City of Lodi is $68,040 + tax ($73,313).
APPROVED:
r.
Blair , City Manager
KMMCOUNCU070ackhoe Air Res Bd Grant.doc 711012007
Adopt Resolution Acknowledging Award of Air Resources Board Reimbursement Grant ($69,606);
Approving Backhoe Purchasefrom Pape Machinery, Inc., of French Camp ($73,313); Approving
Purchase and Installation of Cleaire Emissions Reduction Device in Accordance with Grant Funding
Requirements ($14,770); and Appropriating Funds ($88,083)
July 18, 2007
Page 2
FISCAL IMPACT: The new backhoewill prove a valuable asset for the Water Services
Division. The newertechnology incorporated into the backhoe will improve
safety, efficiency and reliability, as well as reduce our impact on local air
quality. After the grant reimbursement, the City will have funded
approximately $18,477 (or 21 %) of the total equipment cost of $88,083 (including purchase and
installation of Cleaire Emissions Reduction Device).
FUNDING AVAILABLE: The Wastewater portion is from carryover of 2006/07 unspent equipment
replacementfunds, with the remaining funds from the Air District Grant.
Evans, Budget Manager
Richard C. Prima, JN
Public Works Director
Prepared by Charlie Swimiey, Water Services Manager
RCP/CESldsg
cc: Dennis Caiiahan, Fleet and Facilities Manager
Kirk Evans, Budget Manager
Del Kerlin. Wastewater Treatment Superintendent
Frank Beeler. Water/Wastewater Superintendent
K:1WPICOUNCIL1071Backhoe Air Res Bd Grant.doc 7/10/2007
RESOLUTION NO. 2007-128
A RESOLUTION OF THE LODI CITY COUNCIL ACKNOWLEDGING AWARD
OF A CALIFORNIAAIR RESOURCES BOARD REIMBURSEMENT GRANT,
APPROVING A BACKHOE PURCHASE, AND APPROVING THE PURCHASE
AND INSTALLATION OF A CLEAIRE EMISSIONS REDUCTION DEVICE IN
ACCORDANCE WITH GRANT FUNDING REQUIREMENTS, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the Water Services Division currently operates three backhoe tractors to
perform construction and maintenance activities on the City's water and wastewater infrastructure;
and
WHEREAS, the backhoes currently utilized consist of a 1996 John Deere, a 1990 Case, and
a 1976 Case, and all three have exceeded their seven-year replacement cycle and a new
replacement backhoe is needed; and
WHEREAS, staff applied for and successfully acquired a reimbursement grant in the amount
of $69,606 from the California Air Resources Board, which assists public agencies in the
replacement of older, higher polluting diesel engines and/or off-road construction equipment and
requires that the old backhoe be destroyed; and
WHEREAS, to expedite the purchase, staff recommends purchasing the backhoe utilizing
the Sonoma County contract whose bid specifications meet or exceed the needs of the Division; and
WHEREAS, the specifications were competitively bid by Sonoma County, and Pape
Machinery, Inc. was the successful low bidder; and
WHEREAS, the proposal submitted by Pape Machinery, Inc. for the proposed backhoe
purchase by the City of Lodi is $68,040 plus tax for a total cost of $73,313.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby acknowledges the
award of a California Air Resources Board Reimbursement Grant, and hereby approves the
purchase of a backhoe from Pape Machinery, Inc., of French Camp, California, utilizing the County
of Sonoma contract at a cost not to exceed $73,313, and further approves the installation of a Diesel
Emissions Reducljon Device from Cleaire at a cost of -$14,770 and the destruction -of the 1976-0-aw
backhoe; and
BE IT FURTHER RESOLVED that funds in the amount of $88,083 be appropriated from the
Wastewater Fund for these purchases.
Dated: July 18,2007
I hereby certify that Resolution No. 2007-128 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held July 18,2007, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Katzakian, Mounce, and MayorJohnson
NOES: COUNCIL MEMBERS -None
ABSENT: COUNCIL MEMBERS -Hitchcock
ABSTAIN: COUNCIL MEMBERS -None
ANDI JOHL
City Clerk
2007-128