HomeMy WebLinkAboutAgenda Report - July 18, 2007 E-074? AGENDA ITEM r
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Replacement of Damaged Street Sweeper and
Authorizing the City Managerto Execute Contract and Possible Grant
Agreements and Appropriate Funds ($248,000)
MEETING DATE: July 18,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing replacementof damaged street sweeper
and authorizing the City Managerto execute contract, including
possible grant agreements, and appropriate funds.
BACKGROUND INFORMATION: The City utilizes two street sweepers on a daily basis and keeps a third
street sweeper as a back-up, for construction activities, and as the
primary sweeper during leaf removal because of specialized equipment
fitted only to that sweeper. The oldest sweeper (Unit 04-131) was
destroyed in a vehicle fire on June 13, 2007. Staff is requesting permission to replace the damaged street
sweeper to maintain the level of sweeping service, a minimum of twice a month, as specified in the City of Lodi
Storm Water Phase 11 Permit, Best Management Practices, adopted in 2002.
Staff is recommending dispensing with the formal bid process for the purchase of anew demo CNG -powered
Tymco sweeper due to speed of delivery, known low operating costs, reliability, and parts availability. Staff
investigated purchasing a sweeper through a tag -on bid with another agency. A recent bid for the City of San
Francisco (bid date February 2, 2007) had a deliverytime up to 150 days and at a cost of $237,564. Itwould be
more advantageousto purchase anew demo at $228,950 with a delivery time of only 30 days. Should one of the
primary sweepers require any repairs during the time waiting for delivery. staff would be faced with the options of
eliminating sweeping while waiting for parts and repairs or possibly renting a sweeper if one is available.
FISCAL IMPACT: Failureto replacethe sweeper mayjeopardize compliancewith the NPDES Phase II
permit, as well as impacting the level of sweeping service provided to the citizens of
Lodi. While the City of Lodi vehicle management system depreciates sweepers over
a six-year cycle, traditionally they have been kept for a longer period of time. The
replacement program for the City's sweepers utilizes a seven-year frontline cycle, including the ones in service
since 2002, as shown in the attached Exhibit. Replacement of this sweeper in 2007108 is on schedule and
would have been proposed in the next budget. Staff is investigating possible air quality grants to help with the
increased costs associated with the CNG engines.
FUNDING AVAILABLE: Funding will be divided among the Street fund, Wastewater fund, any insurance
reimbursement, and any grant money at $248,000 plus tax. Street sweeping costs,
including sweeper maintenance, are split between the Street fund and the
vc,tastewater fund.
j!!1, �Evans, get anager
Richard C. Prima, Jr.
Public Works Director
Prepared by Curt Juran, Assistant Streets and Drainage Manager
RC PICJInmf
Attachment
cc George M Bradley, Streets and Drainage Manager
APPROVED:
Blair King, City Manager
K:IWPICOUNCIL1071CStreetSweeperReplacement.doc 7110/2007
City of Lodi Street Sweeper Replacements
Sweeper 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
#04105
#04123 Added sweeper for increased frequency in mw
#04131 ME= I
* destroyed in fire
Replacement Cost ($000):
250
250
250
250
250
-front-line duty
Annualized Cost #105 ($000):
35.7
35.7 35.7 35.7
35.7 35.7 35.7 0.0
0.0 0.0 35.7
35.7 35.7 35.7 35.7 35.7 35.7
reserve duty
Annualized Cost #123 ($000):
35.7
35.7 35.7 0.0
0.0 0.0 0.0 35.7
35.7 35.7 35.7
35.7 35.7 35.7 0.0 0.0 0.0
- planned
Annualized Cost #131 ($000):
0_0
0_0 0_0 35.7
35.7 35.7 35.7 35.7
35.7 35.7 2.0
2.0 2.0 2.0 35.7 35.7 35.7
Total Annualized Cost ($000):
71.4
71.4 71.4 71.4
71.4 71.4 71.4 71.4
71.4 71.4 71.4
71.4 71.4 71.4 71.4 71.4 71.4
K:\WP\COUNCIL\07\CStreetSweeperAftachment.xls 7/12/2007
RESOLUTION NO. 2007-126
A RESOLUTIONOF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF A TYMCO SWEEPER FROM
GCS WESTERN, OF SACRAMENTO, TO REPLACE
DAMAGED STREET SWEEPER
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the Public Works Department Street Division's Sweeper No. 04-131 was
destroyed by fire on June 13,2007; and
WHEREAS, the City utilizes two street sweepers on a daily basis and uses a third
street sweeper as a back-up, for construction activities, and as the primary sweeper during leaf
removal because of specialized equipment fitted only to that sweeper; and
WHEREAS, staff is requesting permission to replace the damaged street sweeper to
maintain the level of sweeping service as specified in the City of Lodi Storm Water Phase II
Permit, Best Management Practices, adopted in 2002.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the
purchase of a new demo CNG -powered TYMCO sweeper from GCS Western, of Sacramento,
California, at a cost not to exceed $248,000; and
BE IT FURTHER RESOLVED that $248,000 be appropriated with funding to be
divided among the Street Fund, Wastewater Fund, any insurance reimbursement, and possible
grant agreements for this purchase: and that the City Manager is hereby authorized to execute
the contract for the purchase and any applicable grant agreements.
Dated: July 18, 2007
hereby certify that Resolution No. 2007-126 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held July 18,2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
iAZI �JOHL
City Clerk
2007-125