HomeMy WebLinkAboutAgenda Report - June 6, 2007 E-23AGENDA ITEM E-22
• CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Change Order No. 1 to Public Works 800 MHz Radio
Transmission Service Contract with La Rue Communications, Inc., of Stockton, for
Transit Radio Service ($20,000 over the Three -Year Term)
MEETING DATE: June 6,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution authorizing the City Managerto execute Contract
Change Order No. 1 to the Public Works 800 MHz Radio Transmission
Contractwith La Rue Communications, Inc,, of Stockton, adding radio
service for the Public Works Transit Division.
BACKGROUND INFORMATION: Currently, the City of Lodi Public Works divisions (with the exception of
Transit) utilize an 800 MHz system for day-to-day operations. The
Transit Division contractswith an outside vendorfor radio service on a
900 MHz frequency.
The current radio providerfor the Transit Division has proposed a change in frequencies. Due to this proposed
change, the existing contract being month-to-month, and difficulties with the existing 900 MHz service, staff has
evaluated the benefits of Transit remaining with the current contractor or of joining the radio system utilized by
the other Public Works divisions. The system Public Works currently utilizes is trunked and can accommodate
the Transit demand. In addition, the Public Works contract allows for additional units to be added, and the
contractor has confirmed their willingness to provide the additional service at the same rate and terms for the
remaining three years of the contract. Migration of the Transit Division into the contract with the remaining
Public Works divisions will allow for all communicationsto be coordinated under one contract.
The cost proposed includes a monthlyfee of $10 per unitfor transmission (Transitwill soon operate 33 bus
mounted units, two handhelds and two base stations), a monthlyfee of $5 per unitfor maintenance, and radio
installation at $85 per hour. The contractor has agreed to replace all the existing radios (25 in total) with 800
M Hz radios at no cost to the City. Eight additional radios will be provided and installed for a charge of $225
each.
FISCAL IMPACT: The addition of Transit to the radio contract will offer radio service at a lower
cost than Transit is currently receiving and includes maintenance. By changing
from a contract covering transmission only for 25 radios to a contract covering
transmission and maintenancefor 33 radios, Transit should see an annual
savings of $1,700.
FUNDINGAVAILABLE: Funding for radio service is included in the 06/07 and 07/08 operating budgets
for Dial -A -Ride and Fixed Route.
Evans, Budget
Richard C. Prima, Jr.
PublicWorks Director
Prepared by Tiffini M. Fink, Transportation Manager
RCPITMFIpmf
cc: Transportation Manager Streets and Drainage Manager
APPROVED:
Blair Ki Manager
K:IWPITRANSMCRadioContract.doc 511712007
RESOLUTION NO. 2007-104
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO PUBLIC WORKS
800 MHZ RADIO TRANSMISSION SERVICE CONTRACTWITH LARUE
COMMUNICATIONS, INC. FOR TRANSIT RADIO SERVICE
WHEREAS, the City entered a five-year contract for Public Works 800 MHz radio transmission service
with LaRue Communications, Inc., of Stockton, California, in 2005; and
WHEREAS, currently, the City of Lodi Public Works divisions (with the exception of Transit who
contracts with an outside vendor for radio service on a 900 MHz frequency) utilize an 800 MHz system for day-
to-day operations; and
WHEREAS, the Transit Division's current radio provider has proposed a change in frequencies, and
due to this proposed change, the existing contract being month-to-month, and difficulties with the existing 900
MHz service, staff has evaluated the benefits of Transit remaining with the current contractor or of joining the
radio system utilized by the other Public Works divisions; and
WHEREAS, the system Public Works currently utilizes is trunked and can accommodate the Transit
demand. The Public Works contract allows for additional units to be added, and the contractor has confirmed
its willingness to provide the additional service at the same rate and terms for the remaining three years of the
contract; and
WHEREAS, migration of the Transit Division into the contract with the remaining Public Works
divisions will allow for all communications to be coordinated under one contract; and
WHEREAS, the cost proposed includes a monthly fee of $10 per unit for transmission (Transit will
soon operate 33 bus mounted units, two handhelds, and two base stations), a monthly fee of $5 per unit for
maintenance, and radio installation at $85 per hour. The contractor has agreed to replace all the existing
radios (25 in total) with 800 MHz radios at no cost to the City. Eight additional radios will be provided and
installed for a charge of $225 each.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the City Manager is hereby
authorized and directed to execute Change Order No. 1 to Public Works 800 MHz Radio Transmission
Service Contract with LaRue Communications, Inc., of Stockton, California, for transit radio service in an
amount not to exceed $20,000 over the three-year term.
Dated: June 6,2007
-----------------------------_---------------------------------_---______—_----------
I hereby certify that Resolution No. 2007-104 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held June 6, 2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
UJOHL
City Clerk
2007-104