HomeMy WebLinkAboutAgenda Report - June 6, 2007 E-18AGENDA ITEM+ 1*
im CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution authorizing the City Managerto extend the contract with
Trees, Inc. of Houston, Texas for tree trimming for power line clearance
($420,000) (EUD)
MEETING DATE: June 6,2007
PREPARED B Y Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizingthe City Managerto extend the
contract with Trees, Inc. of Houston, Texas for tree trimming for
power line clearance for fiscal 2007-08 in the amount of $420,000
and subsequently, with continued satisfactory performance, for
fiscal year 2008-09.
BACKGROUND INFORMATION: On June 21,2006, the City Council awarded a contract for tree
trimming for power line clearing to Trees, Inc. of Houston, TX, and
authorized use of that contract up to $350,000 for fiscal year 2006-
07. The contract documents provided for up to two one-year extensions. In the extension periods, prices
areas mutually agreed prior to the extension, subject to a maximum escalation percentage no greater
than the International Brotherhood of Electrical Workers unit percentage of salary increase.
The $350,000 figure was to cover a two -person crew (a street crew) plus a three-person crew (a
backyard crew), including equipment. Staff is recommending two three-person crews for fiscal year
2007-08 to keep up with necessary backyard and street -side trimming. With the larger crew and
escalation as provided in the contract, a cost up to $420,000 for fiscal year 2007-08 is projected.
FISCAL IMPACT: $420,000 per year.
FUNDING: An amountof $420,000 is included in EUD's proposed budgetforfiscal year2007-
08 underAccount No. 160654,7335 —Tree Trimming, Sublet Service
Contracts. Funding for fiscal year 2008-09 will be addressed in the operating budget for that year.
A Evans, Budget Manager - -
George V,,Wrrow
Electric Utility Director
Prepared By: Kenneth A. Weise, P. E., Manager of Electric Services
GFM/KAW/Ist
APPROVED:��9``—�
Biai g, City Manager
RESOLUTION NO. 2007-101
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXTEND
THE CONTRACT WITH TREES, INC. FOR TREE
TRIMMING (POWER LINE CLEARING)
WHEREAS, trimming trees near power lines is necessary for public safety and for
reliabilityof electric service; and
WHEREAS, the City of Lodi has entered into a contract with Trees, Inc., to provide tree
trimming services for fiscal year 2006-07, which contract has provisions for up to 2 one-year
extensions; and
WHEREAS, Trees, Inc., has provided satisfactory and economical service to date and
staff recommends extension of the Trees, Inc., contract.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes
the City Manager to execute an extension of the contract with Trees, Inc., of Houston, Texas,
for tree trimming for power line clearance for fiscal 2007-08 and, subsequently, with continued
satisfactory performance for fiscal year 2008-09 with use of the contract subject to limitations
established in the operating budget (not to exceed $420,000).
Dated: June 6, 2007
I hereby certify that Resolution No. 2007-101 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 6,2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
2007-101