HomeMy WebLinkAboutAgenda Report - June 6, 2007 E-06AGENDA ITEM lei 6
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AGENDA TITLE: Approve Request for Proposals and Authorize Advertisement for Final
Design and Construction of Municipal Service Center (MSC) Transit Vehicle
Maintenance Facility
MEETING DATE: June 6,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve Request for Proposals (RFP) and authorize advertisement
for the final design and construction of the Municipal Service Center
(MSC) Transit Vehicle Maintenance Facility.
BACKGROUND INFORMATION: At its November 1, 2006 meeting, City Council authorized staff to
begin space planning, technical specifications and schematic design
drawings to complete a set of "Bridging Documents"for a new
Transit Vehicle Maintenance Facility. This work has been
completed. The bridging documents will be used by a contractor/design team to complete the design and
construct the new facility. The next phase in the project is to request proposals for the selection of the
contractor/design team.
This project was originally included in the fiscal year 2005106 budget and includesfunding for design and
construction from Transit, Water and Wastewater accounts. Since adoption of the budget, staff has
applied for and received an apportionment of San Joaquin County's Public Transit Account (PTA) funds
from the State Transportation Improvement Program. This project has been programmed for $1,850,000
in fiscal year 2007108 and will have to be under construction in that year or risk loss of funds. The
remainder of the construction funding ($750,000) will be from impact fees and Transportation
Development Act transit capital funds. Staff is requesting Council authorize the RFP to ensure that the
PTA funding can be utilized within the specified time frame.
The project includes approximately 14,000 square feet of building space, providing heavy and light duty
work bays, welding and parts rooms, office space, bathroom/locker rooms, and equipment storage
spaces. A prequalification process is included to determine eligible design/build teams and ensure they
have the necessary experience to perform the work. The proposals require a "Guaranteed Maximum
Price" for the design and construction of the project.
The bridging documents provide a framework for the contractor/design team to build the shop to the
City's specifications. The bridging documents include basic plans and detailed performance
specifications, which were developed by City staff and the design team. The selected contractor/design
team will complete the facility design, obtain the building permit and construct the facility. Staff will seek
Council approval of the successful contractor/design team selection. The RFP is on file in the
Public Works Department.
APPROVED:
BlairCity Manager
K �W PIPROJECTS%TRANSITMSC Transit Vehicle Maintenance Facility\CC SHOP RFP doc 61112007
Approve Request for Proposals and Authorize Advertisement for Final Design and Construction of
Municipal Service Center (MSC) Transit Vehicle Maintenance Facility
June 6,2007
Page 2
FISCAL IMPACT: Failure to award the contract could result in the loss of the PTA funding for
construction of the facility.
FUNDING AVAILABLE: Funding has been included in the budget for fiscal year 2007108.
Transit Fund (1250) $2,100,000
Water Fund (181) $ 250,000
Wastewater Fund (171) $ 250,000
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Rill C. F Jr.
Public Works Dire ttr.,
Prepared by Tiffani M. Fink, Transportation Manager
cc: GaryWiman, Construction Project Manager
Tiffani M. Fink, Transportation Manager
Dennis Callahan, Fleetand Facilities Manager
KAWPPROJECTSITRANSMMSC Transit Vehicle MaintenanceFacility\CC SHOP RFP.dvcCC SHOP RFP.doc 512312007