HomeMy WebLinkAboutAgenda Report - May 16, 2007 E-09AGENDA ITEM 'J vat
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt resolution awarding the transformer maintenance services for Henning and
Industrial Substations to Waukesha Electric Systems, Inc. of Waukesha, Wisconsin
($30,250) (EUD)
MEETING DATE: May 16,2007
PREPARED BY: Electric Utility Director
RECOMMENDEDACTION: Adopt a resolution awarding the transformer maintenance services for
Henning and Industrial Substations to Waukesha Electric Systems, Inc.
(Waukesha) of Waukesha, Wisconsin.
BACKGROUND INFORMATION: On April 18, 2007, the City Council approved the request for proposal for
services to perform inspection, adjustments, and maintenance tests of four
power transformers and load tap changers in Henning and Industrial
Substations.
Proposals were received from three transformerservice companies on April 25, 2007 with the following results:
Waukesha Electric Systems, Inc. $30,250
Western Utilities Transformer Service Rejected
Geo. E. Honn Company, Inc. No Bid
Waukesha submitted a sealed and comprehensive bid proposal (that was hand delivered on April 25, 2007 at
12:49PM prior to the 4:OOPM deadline) for a total base price of $30,250 plus a unit cost $685 per kit for the number
of replacement kits that will be used on the load tap changers. The proposal from Western Utilities Transformer
Service was rejected due to non-conformance with the submission requirements of the RFP (non -sealed bid that
was late). Geo. E. Honn Company faxed a letter beforethe due time opting not to submit a bid at this time.
Staff believes that Waukesha's bid is reasonable from pricing and technical standpoints. The engineering estimate
for this work was $44,500.
Waukesha provides total substation maintenance solutions from 480V to 765kV and is focused on maintaining the
performance quality, reliability and life of transformers, load tap changers (LTC's), breakers and other components
throughout the electric power system. It has extensive knowledge, expertise and resources for substation facility
maintenance services. The company has been in the substation maintenance and engineering services business
for morethan 25 years and has completetest equipment, materialsand supplies to perform maintenance and repair
of various substation power equipment and appurtenances.
A complete maintenance test on power transformers rated at 31.25MVA is typically done at least every two years. It
is four years since complete maintenance tests were performed on these transformers. Tests will be conducted
during weekends and/or holidays so as not to compromise the electric capacity to serve the load. Staff recommends
awarding the transformer maintenance service to Waukesha Electric Systems, Inc.
FISCAL IMPACT: Base cost is $30,250 plus actual cost of LTC replacement parts.
APPROVED:
Blair ity Manager
Adopt resolution awarding the transformer maintenanceservices for Henning and Industrial Substations to Waukesha
Electric Systems, Inc. of Waukesha, Wisconsin ($30,250) (EUD)
May 16,2006
Page 2 of 2
FUNDING AVAILABLE: Account No. 160652.7323 Substation Maintenance.
Evans, 117
Electric Utility Director
PREPAREDBY: Derry Bucaneg.Jr.. P.E. —E&O Manager
GFM/DBHst
RESOLUTION NO. 2007-86
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE TRANSFORMER MAINTENANCE SERVICES FOR
HENNING AND INDUSTRIAL SUBSTATIONS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 25, 2007, at
11:00 a.m., for services to perform inspection, adjustments, and maintenance tests of four
power transformers and load tap changers in Henning and Industrial Substations, described in
the request for proposals therefore approved by the City Council on April 18, 2007; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Bidder/Location B i d
En,aineer's Estimate $ 44,500
Waukesha Electric Systems, Inc. $ 30,250
*Western Utilities Transformer Service Rejected
Geo. E. Honn Company, Inc. No Bid
*The proposal from Western Utilities Transformer Service was rejected due to non-conformance with the
submission requirements of the RPP (non -sealed bid that was late).
WHEREAS, staff recommends that the contract be awarded to Waukesha Electric
Systems, Inc., of Waukesha, Wisconsin, in the amount of $30,250.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the
transformer maintenance services for Henning and Industrial Substations to Waukesha Electric
Systems, Inc., of Waukesha, Wisconsin, in the amount of $30,250.
Dated: May 16, 2007
hereby certify that Resolution No. 2007-86 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 16, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RAND[ JOHL
City Clerk
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