HomeMy WebLinkAboutAgenda Report - May 16, 2007 E-07AGENDA ITEM G"l
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Purchase of Asphalt Pavement Compactorfrom
Ingersoll Rand Equipment Sales, of Sacramento ($36,743), and Appropriating
Funds
MEETING DATE: May 16,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving purchase of an asphalt pavement
compactor from Ingersoll Rand Equipment Sales, of Sacramento, in
the amount of $36,743; and appropriating funds in accordance with
the recommendation shown below.
BACKGROUND INFORMATION: Funds to purchase an asphalt pavement Compactor for the Streets
and Drainage Division of the Public Works Department are available
in the Street Fund. This vehicle will replace existing Unit 04-110, a
1992 vibratory compactor. Unit 04-110 is a fully -depreciated Case
Model W252. This unit was originally purchasedfor $26,273 in 1991 and has accumulated $8,662.87 in
repairs. Overthe pasttwo years, the Division has spent approximately $4,500 in rental of substitute units
when our unit was down waiting for parts. This unit is 16 years old and parts are no longer available.
There is damage to the unit's engine that has forced it out of service. Due to changes to the asphalt mix
design, the City needs to have a unit with a vibratory compactor for proper compaction. These units are
traditionally not available during paving season. The Streets and Drainage Division uses this roller on a
daily basis during the construction season for street repairs and maintenance. This type of equipment is
not available in alternative fuel engines.
Staff recommendation is to purchasethe vibratory compactor through another contract rather than
seeking our own bids. The City of Roseville prepared vibratory compactor bid specifications which meet
the exact needs of the City of Lodi requirements and received three competitive bids. The City of Lodi
can purchase the roller under the City of Roseville'scontract. Purchasing under the City of Roseville's
contract will save the City of Lodi staff time, secure a good price based on competitive bids, and provide
a unit that meets the needs of the City in the most timely manner.
Th z Fleet Committee has reviewed and agrees with this recommendation:
Dela l J. Calla an, Fleet and Facilities Manager
FISCAL IMPA�T: Purchase of a vibratory compactor will be a crucial investment in the City's
future street maintenance program and eliminate extravagant rental expense
FUNDING AVAILABLE
Appropriation
vans, Budget
Prepared by George Bradley. Streets & Drainage Manager
RCPIGMB/dsg
cc: Dennis Callahan. Fleetand Facilities Manager
et Fund (Proposition42)
Richard C. Prima, Jr.
Public Works Director
Kirk Evans. Budget Manager
APPROVED:
Blair "' ,pity Manager
K:IWPICOUNCIL%071VibratoryCompactorPurchase.doc 5/3/2007
RESOLUTION NO. 2007-84
A RESOLUTIONOF THE LODI CITY COUNCIL AUTHORIZING
PURCHASE OF ASPHALT PAVEMENT COMPACTOR; AND
FURTHER AUTHORIZING THE APPROPRIATION OF FUNDS
TO COVER THIS PURCHASE
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the Public Works Department Case Model W252 asphalt pavement
compactor used by the Streets and Drainage Division is in need of replacement, and
replacement funds are available in the Street fund; and
WHEREAS, staff recommends purchasing the vibratory compactor under the city of
Roseville's contract, which was competitively bid and meets the City of Lodi requirements; and
WHEREAS, the Fleet Committee has reviewed and agrees with staffs recommendation.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the
purchase of an asphalt pavement compactor from Ingersoll Rand Equipment Sales, of
Sacramento, California, utilizing the city of Roseville contract at a cost not to exceed
$36,743.00; and
BE IT FURTHER RESOLVED that $36,743.00 be appropriated from the Street Fund
(Proposition 42) for this purchase.
Dated: May 16,2007
hereby certify that Resolution No. 2007-84 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 16, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
ANDI JOHL
City Clerk
2007-84