HomeMy WebLinkAboutAgenda Report - May 2, 2007 E-09AGENDA ITEM Eval
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Managerto a Execute Professional
Services Agreement with Wenell Mattheis Bowe for Finance Department
Relocation ($82,000)
MEETING DATE: May 2,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution authorizing the City Manager to execute a
professional services agreementwith Wenell Mattheis Bowe (WMB)
for Finance Department Relocation ($82,000).
BACKGROUND INFORMATION: The City of Lodi requested Qualification Statements for the planning
and design of tenant improvementsto convert the existing
County Court No. 1 to use by the City Finance Department. The
facility is located at 230 West Elm Street in Lodi. The facility is
approximately 6,000 square feet. The space will include offices, public lobby, public counters, ADA
access, ADA staff bathroom facilities, and associated staff support areas. There are currently 23 staff
members in the Finance Department. Other items included in the project are:
1) New roof -mounted HVAC equipment
2) New single -ply roof
3) New carpet and paint throughout —Some areas maybe omitted based on budget and area use
findings.
4) Existing Finance Department office furniture will be relocated.
The request for Qualification Statements was sent to seven architectural firms. Staff received three
proposalsfor the above noted work:
Derivi Construction & Architecture of Stockton (DCA)
Lionakis Beaumont Design Group of Sacramento (LBDG)
Wenell Mattheis Bowe of Stockton (WMB)
In accordancewith City purchasing ordinance section 3.20.075 Professional/Technical Services
Contracts, "Such contracts shall be awarded on the basis of professional qualifications and experience,
quality of service, past performance and negotiated prices". The following staff members reviewed the
proposals: City Engineer, Transit Manager, Water Services Manager, Streets and Drainage Manager,
and Budget Manager All five staff members ranked the proposals in the same order, with WMB being
ranked first. Staff is recommending awarding the agreement to WMB based on our evaluation criteria
which included demonstrated ability to perform the services in a timely manner and past performance on
City projects. The negotiated price for services include architectural, electrical and mechanical design
services through the bidding process, reimbursable expenses and a $5,000 allowance for structural
design services. The design process is to be fast -tracked for completion and bidding in six months.
APPROVED: /"
Blair King, City Manager
KMPTROJECTSWIISCTinance to Court 20071CAward_WMe doc 412312007
Adopt ResolutionAuthorizing City Managerto a Execute Professional Services Agreement with
Wenell Mattheis Bowe for Finance Department Relocation
May 2, 2007
Page 2
FISCAL IMPACT: When this project is completed, itwill no longer be necessaryfor the City to
lease space for the Finance Department. It is anticipated that the project
can be funded via lease payment savings. The design services costs
include the architects' and their sub -consultants' fees and allowances for
printing and other reimbursable costs.
FUNDING AVAILABLE: General Fund —Capital $82,000
i Evans, Budget Manager
IL66 )
Richard C_ Prima. Jr.
Public Works Director
Prepared by Gary Wiman. Construction Project Manager
RCP/GW/pmt
cc: Purchasing Officer
Budget Manager
Financial Services Manager
Construction Project Manager
KAWPTROJECTSWIISCTinance to Court 20071CAward_WM8.doc 4/23/2007
April 23, 2007
Gary Wiman, Project Manager
City of Lodi
P.O. Box 3006
Lodi CA 96241-1910
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Ala
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SUBJECT: PROPOSAL OF SERVICES
CITY OF LODI EXISTING COURTS FACILITY REMODEL
INTO FMANCE DEPARTMENT OFFICES
Dear Gary,
We are pleased to submit the following proposal to provide architectural /
engineering services to design and provide construction documents for the remodel of
the existing 6,600 sf Courts Facility into Finance Department offices,
The construction budget is estimated by the City to be $750,000. Construction
administration services are not included in this proposal, but can be provided as an
additional service if requested on a time plus materials based fee. In addition we
have included an allowance for structural engineering evaluation if deemed required
by the building official.
The fee for this work is as follows:
Schematic Design
$11,250
Desijzn Development
I $18.750
Permitting / Bidding7
SUBTOTAL — FIXED FEE
$75,000
Structural Engineering allowance
$5,000
Estimated reimbursable expenses
12 000
TOTAL FEE
$82,000
Reimbursable expenses cover in -office and review printing only; it does not include
printing expenses for permitting, bidding and construction purposes.
---------------
ARCHITECTURE
PLAVIVI G
INTERIORS
Gary Wr nell
Th,t.11atdieu
Thowas Rowe.
Architect,
216
E. Alain Street
Stockton,
California
95202
PHOSE:
2091911.9110
FAX:
2091911-57H
in j0@wmbarchitccts.coir
www.*-Pnbarehilects.com
Gary W iman
CITY OF LODI
Proposal of Services
Remodel of existing courts facility into Finance Dept. Offices
April 23,2007
Page 2
Ox proposed schedule is as follows:
Schematic Design
4 weeks
Design Development
6 weeks
Construction Documents
8 weeks
Permit[Bidding
2 weeks
Total
20 weeks plus City review time
We look forward to working with you on this project.
Sincerely,
WENELL MATTHEIS B O W INC.
ZY—�y
sident
RESOLUTION NO. 2007-77
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH WENELL MATTHEIS AND BOWE FOR THE
FINANCE DEPARTMENT RELOCATION
WHEREAS, pursuant to Lodi Municipal Code Section 3.20.075,
prof essionalltechnical services contracts can be awarded on the basis of professional
qualifications and experience, quality of service, past performance, and negotiated prices;
and
WHEREAS, staff recommends awarding the professional services agreement to
Wenell Mattheis and Bowe based on the evaluation criteria, which included demonstrated
ability to perform the services in a timely manner, past performance on City projects, and
the negotiated price for services.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Wenell
Mattheis and Bowe for the Finance Department relocation in an amount not to exceed
$82,000.
Dated: May 2, 2007
hereby certify that Resolution No. 2007-77 was passed and adopted by the Lodi
City Council in a regular meeting held May 2, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, and Mozmce
NOES: COUNCIL MEMBERS — Mayor Johnson
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
II JOHL
City Clerk
2007-77