HomeMy WebLinkAboutAgenda Report - May 2, 2007 E-06AGENDA ITEM C0
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Accepting Award from the Department of Homeland
Security, for the Purchase of Radios for the Lodi Police Department's Special
Weapons and Tactics Team (SWAT) and appropriate $60,000 for purchase of
radios.
MEETING DATE: May 2,2007
PREPARED BY: Jerry J. Adams, Chief of Police
RECOMMENDED ACTION: Adopt a resolution accepting the award of future reimbursement of
$60,000 from the Department of Homeland Security for the
purchase of replacement radios for the SWAT team.
BACKGROUND INFORMATION: The radios used by Lodi's SWAT team are 15 years old. When
analyzing emergency procedures after the 9/11 terrorist attack, the
Department of Homeland Security found that many police radios did
not have the capability of communicating with other emergency
personnel. The outdated radios currently used by SWAT fall into this category. Due to the age of these
radios, specialized conversion attachments are not available and replacement spare -parts are no longer
made. To eliminate this safety issue, the Departmentof Homeland Security has funding available through
reimbursement grants. The Lodi Police Department submitted a grant request, and has been awarded
approval to purchase $60,000 of radios, via sole source from Motorola.
If approved by City Council, Lodi PD will purchase Motorola radios for the SWAT team. The radios
formerly used by SWAT will become "spare radios", to be issued temporarilywhen a radio is in for repairs
and to be used by the Police Cadet's. The radios would only be utilized for functions which do not
require specialized communication attachments or the ability to converse with multiple agencies.
FISCAL IMPACT: The City of Lodi will submit purchase documentation, along with an itemized
invoice, reflecting the final cost, to the Department of Homeland Security for
reimbursement. The timeframe between submittal for the reimbursement of funds
is approximately 90 days. After reimbursement, there would be zero fiscal impact
to the City's budget. Documentation is attached.
FUNDING AVAILABLE: Appropriate $60,000 from he Public Safety Special Revenue Fund.
,i4„ r ans, Budget Manager
Jerry . Ada s
Chi f of Police
Attachments
APPROVED:- r--)
Blair , City Manager
COUNTY OF S A N JOAQUIN
OFFICE OF EMERGENCY SERVICES RONALD E. BALDWIN
ROOM 610, COURTHOUSE DIRECTOROF
222 EAST WEBER AVENUE EMERGENCY OPERATIONS
STOCKTON, CA 95202
TELEPHONE (209) 468-3962
HAZARDOUS MATERIALS DIVISION (209) 468-3969
April 4,2007
Chief Jerry Adams
Lodi City Police Department
215 W. Elm Street
Lodi, CA 95240
Dear Chief Adams:
SUBJECT: FFY06 HOMELAND SECURITY GRANT APPROVED EQUIPMENT LIST
In line with the approved equipment list for the FFY 2006 Homeland Security Grant, the City of
Lodi is authorized to purchase IS Motorola portable radios for use with the Special Weapons and
Tactics Team (SWAT) with a total budget of $60,000. This budget cannot be exceeded, nor the
quantity of radios procured changed, without prior written approval from the California Office of
Homeland Security.
Your procurement department needs to comply with all Grant requirements including the
requirement that purchase orders must be issued for all FY 2006 grant equipment no later than
August 1, 2007, In addition, there is a requirement that the city document that purchasing staff
verified that prospective vendors are not on the Federal Debarred/Suspended Vendor List. A
separate memorandum concerning this requirement is enclosed.
In order to receive reimbursement, the City of Lodi must submit all purchase documentation for
future audit purposes along with an itemized invoice reflecting the final cost to my office as soon
as equipment is received. Your department had requested permission to make a sole source
purchase of these items and the approval for this request from the Office of Homeland Security is
also enclosed.
Please give me a call at 468-3968 if you have any gLr-stion� on this correspondence.
Sine rel
Ronald E.'jBaldwin
Director of Emergency Operations
REBlhld
Enclosures
OFFICE OF HOMELAND SECURITY
March 2' 2006 n
MAR 2 a 2007
Ron Baldwin, Director of Emergency Operations
222 East Weber Avenue PSAH JOA UIN COUNTY
Courthouse, Room 610 affa of EMERGENCY
Stockton, CA 95202
Dear Mr. Baldwin:
SUBJECT: APPROVAL OF SOLE SOURCE CONTRACT REQUEST
FY2006 Homeland Security Grant Program (HGSP) Grant #2006-0071,
OES ID#077-00000
The Office of Homeland Security (OHS) has received, reviewed, and approved your Sole
Source contract request dated February 26,2007, based on the information you provided
regarding the purchase of portable radios from Motorola.
If you have any questions about this letter, please contact your Program Representative,
Susan Jensen, at 916-322-9336 or susanAensen@chs.ca.gov.
Thank you for your work in protecting California. We look forward to your continued
collaboration towards our homeland security strategy and appreciate your cooperation
and support.
Sincerely,
Kris M. Whitty
Program Manager
Grants Administration
GOVERNOR ARNOLD SCHWARZENEGGER • DIRECTOR MATT BETTENHAUSEN
OFFICE OF THE GOVERNOR, SACRAMENTO, CALIFORNIA 95814
(916)324-8908 • FAX (916)323-9633
RESOLUTION NO. 2007-74
A RESOLUTIONOF THE LODI CITY COUNCIL ACCEPTING AWARD
OF FUTURE REIMBURSEMENTOF $60,000 FROM DEPARTMENTOF
HOMELAND SECURITY FOR PURCHASE OF RADIOS FOR THE LODI`
POLICE DEPARTMENT SPECIAL WEAPONS AND TACTICS TEAM;
AND FURTHER AUTHORIZING THE APPROPRIATION OF FUNDS TO
COVER THIS PURCHASE IN THE INTERIM
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases
of supplies, services, or equipment when it is in the best interest of the City to do so: and
WHEREAS, the Lodi Police Department Special Weapons and Tactics (SWAT) team is
currently using radios that have been utilized for the past 15 years: and
WHEREAS, following the 9/11 terrorist attack, the Department of Homeland Security
analyzed emergency procedures and found that many police radios did not possess the capability of
communicating with other emergency personnel: and
WHEREAS, the SWAT team's radios fall into this category, and due to the age of these
radios, specialized conversion attachments are not available and replacement spare -parts are no
longer made; and
WHEREAS, to eliminate this safety issue, the Department of Homeland Security has funding
available through reimbursement grants, in which the Lodi Police Department has submitted a grant
request and has been awarded approval to purchase $60,000 of radios, via sole source, from
Motorola; and
WHEREAS, staff recommends that the City Council authorize acceptance of the award for
future reimbursement of $60,000 from the Department of Homeland Security for the purchase of
radios for the Lodi Police Department SWAT team, and further approves appropriation of $60,000
from the Public Safety Special Revenue Fund for the radio purchase in the interim.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
acceptance of the award for future reimbursement of $60,000 from the Department of Homeland
Security for the purchase of radios for the Lodi Police Department SWAT team, and further
approves appropriation of $60,000 from the Public Safety Special Revenue Fund for the radio
purchase in the interim.
Dated: May 2,2007
--------------------------------- ------------------ ---------------------___------__-_
I hereby certify that Resolution No. 2007-74 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held May 2,2007, by the following vote:
AYES:
NOES:
ABSENT
ABSTAIN:
COUNCIL MEMBERS- Hansen, Hitchcock, Katzakian, Mounce, and
Mayor Johnson
COUNCIL MEMBERS- None
COUNCIL MEMBERS- None
COUNCIL MEMBERS- None
2007-74
RANDIJOHL
City Clerk