HomeMy WebLinkAboutAgenda Report - April 18, 2007 E-08EOvl? AGENDA ITEM
is% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute a Master Professional
Services Agreement with Ruark and Associates, of San Ramon, for
Temporary Engineering Services and to Approve Individual Task Orders
MEETING DATE: April 18,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Managerto execute a Master
Professional Services Agreement with Ruark and Associates, of
San Ramon, for temporary engineering services and to approve
individual task orders.
BACKGROUND INFORMATION: In an effort to keep pace with the present and projected workload and
increasing complexity of the development projects handled by the
Public Works Department, and in light of the City Engineer vacancy,
staff requeststhat the City enter into a Master Professional Services
Agreement with Ruark and Associates to provide professional staff support services. Individual task orders
for future services will be presented to the City Manager for approval. Ruark and Associates currently
provide similar services for the cities of Stockton, Lathrop and Tracy. There are several projects, including
the Reynolds Ranch/ Blue Shield project, Southwest Gateway project, and Westside project, that require
the development of master utility and street alignment plans, finance and implementation plans and public
improvement plans, all of which require collaboration, review and approval by Public Works Department
staff.
The Master Professional Services Agreement stipulatesthat each project assignmentwill be initiated and
performed under the terms of a task order containing the scope of work, fee schedule and completion
date for the required services. Task Order No. 1 will cover services for Phase 1 of the Reynolds Ranch
project, including review and administration of the master utility (water, wastewater, storm drain and
recycled water) and street alignment plans and the finance and implementation plan. Payment will be on
a time -and -materials basis with a not -to -exceed limit of approximately $20,000. Task Order No. 2 will be
for improvement plan check services for the same project. Additional task orders will be written as
necessary for Reynolds Ranch and other projects.
Reimbursementto the City for services covered by the task orders, as well as City staff services, will be
provided for under the terms of a reimbursement agreement.
FISCAL IMPACT: Funding provided by the project
FUNDING AVAILABLE: Not applicable - --/2L A
Prepared by Sharon Welch, Senior Civil Engineer
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cc: Ruark and Associates
APPROVED
K:1WPICOUNCIL1071Ruark_MasterAgmt doc
Richard C. Prima. Jr.
Public Works Director
Blair King, City Manager
41512007
RESOLUTION NO. 2007-70
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
MASTER PROFESSIONAL SERVICES AGREEMENT
WITH RUARK AND ASSOCIATES FOR TEMPORARY
ENGINEERING SERVICES. AND FURTHER
AUTHORIZING THE CITY MANAGER TO APPROVE
INDIVIDUALTASK ORDERS
NOW, THEREFORE, BE IT RESOLVEDthatthe City Manager is hereby authorized
to execute a Master Professional Services Agreement with Ruark and Associates, of
San Ramon, California, for temporary engineering services; and
BE IT FURTHER RESOLVEDthat the City Manageris hereby authorized to approve
individual Task Orders as required.
Dated: April 18, 2007
hereby certify that Resolution No. 2007-70 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 18, 2007, by the following vote:
AYES: COUNCIL MEMBERS—Hansen, Hitchcock, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
RANDI JOHL
City Clerk
2 007-7 0
CITY COUNCIL
BOB JOHNSON. Mayor
JOANNE L MOUNCE
Mayor Pro Tempore
LARRY 0. HANSEN
SUSAN HITCHCOCK
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL wdept@lodi.gov
http:�\www. 6di.gov
April 11, 2007
Ruark and Associates
2303 Camino Ramon, Ste. 270
San Ramon. CA 94583
BLAIR KING
City Manager
RANDIJOHL
City Clerk
O. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Authorizing City Manager to Execute a Professional
Services Agreement with Ruark and Associates, of San Ramon, for
Temporary Engineering Services and to Approve Individual Task Orders
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 18, 2007. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Sharon Welch,
Senior Civil Engineer, at (209) 333-6800, extension 2659.
Richard C. Prima, Jr.
Public Works Director
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Enclosure
cc: City Clerk
NRUARK_MASTERAGMT.DOC