HomeMy WebLinkAboutAgenda Report - April 16, 2008 E-08AGENDAITEM E'Wj
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE:
PREPARED BY:
April 16,2008
Randy Lipelt Buyer
RECOMMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code 52.12.060.
BACKGROUND INFORMATION: During the 1st calendar quarter of 2008, the following purchases
were awarded. Background information for each purchase is
attached as Exhibits A through KK
Exh
Date
Contractor
Project
Award Amt.
A
1/09/08
PreSort Center of Stockton
Lodi Redevelopment Newsletter
$8,331.48
B
1/16/08
Anrak Corporation
Annual Grinder Rental
$17,400.00
C
1/17/08
Intraline Inc
Electric Inventory Replenishment
5,655,58
D
1/28/08
R2 Engineering
Moyno Pump Repair
$8,434.84
E
1/28/08
Pennington Crossarm
Electric Inventory Replenishment
$5,104.12
F
1/31/08
Ferguson Enterprises
Water Inventory Replenishment
$5,865.86
G
1/31/08
Intraline Inc.
Electric Inventory Replenishment
$12,024.90
H
2/01/08
Cal Chem LLC
White Slough Polymer Purchase
$5,249.58
1
2/04/08
Coombs -Hopkins
White Slough UV Replacement
$18,252.00
J
2/05/08
Stanley Electric Motor Co.
Lodi Lake Storm Pump Motor Rebuild
$5,283.98
K
2/05/08
Penske Utility Rental
Killelea Substation
$5,172.00
L
2/08/08
A.M. Stephens Construction
Time Sensitive Grading Work West Side
$12,250.00
Levee of Lodi Lake
M
2/12/08
Engineered Glass Walls Inc
Security Window for Police Jail Door
$7,023.92
N
211 1/08
General Pacific Inc
Polyphase Meters
$9,589.75
O
211 1/08
AFL Telecommunications LLC
Killelea Substation
$7,695.01
P
2/14/08
Republic Sales &
White Slough Digester Mixing System
$8,272.58
Manufacturing
Blower Purchase
Q
2/14/08
Jeff Case Construction
930 Pearwood Circle Brick Wall
$5,000.00
R
2/15/08
BCD
$15,000.00
S
2/19/08
ELSCO
Replacement Batteries for Dual Light
$6,867.16
Inverter System at Parking Structure
T
2/21/08
DLT Solutions, Inc
Renewal of Autodesk Software for
$8,235.36
Engineering Department
U
2/25/08
General Pacific
Metering AMR
$12,589.13
V
2/26/08
Matt McCarty Construction
Installation of City Hall Lobby Security
$6,196.18
Gates
W
2/29/08
General Pacific, Inc
Electric Inventory Replenishment
$7,708.05
X
3/03/08
All -Phase Electrical Supply
Electric Inventory Replenishment
$8,265.18
Y
3/07/08
Huskie Tools, Inc
$5,434.59
Z
3/10108
General Pacific Inc
Electric Inventory Replenishment
$9,259.16
AA
3/12/08
General Pacific Inc
Solid State Meters
$10,344.00
BB
3/13/08
Tri -American Inc
Purchase 4 pallets Roadsaver Low Tack
$5,215.12
CC
3/13/08
Intraline Inc
Electric Inventory Replenishment
$5,661.18
DD
3/13/08
Ferguson Water Works
Water/Wasiewater Inventory
$7,689.05
Replenishment
EE
3/13/08
Commerce Printing Services
The City of Lodi Community Arts Directory
$6,275.36
Winter/Spring 2008 Issue
APPROVED:
BLAIR KING, CITY MANAGER
FF 3/14/08
Envelope Products Company Utility Bill Envelopes
$5,164.89
GG 3/17/08
GE Digital Energy Fiber Optic System
$14,787.40
HH 3/18/08
D&V Machine Shop & Pump White Slough Irrigation Pump Repair
$9,312.12
II 3/19/08
Applied Metering Electric Meter AMR Project
Technologies
$10,869.28
JJ 3120/08
Coornbs-Hopkins & DC Frost White Slough UV Lamp Replacement
$19,338.12
KK 3/26/08
Global Machinery West Reynolds Ranch
$5,333.63
FISCAL IMPACT Varies by project. All purchases were
budgeted in the 2007-
2008 Financial Plan.
FUNDING:
Funding as indicated on Exhibits.
-,z-2A . 7 5
,kfines R. Krueger, Deputy City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Lodi redevelopment newsletter
Administration/City Manager
PreSort Center of Stockton
$8,331.48
January 9, 2008
BIDS OR PROPOSALS RECEIVED:
$8,331.48 from PreSort Center of Stockton based on
U.S. Postal Service actual charge
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
$8,331.48 is the cost of mailing 23,143 redevelopment newsletter citywide at the presorted
first class rate of 36 cents each through the U.S. Postal Service.
FUNDING:
Prepared by: Jeff Hood
Title: Communications Specialist
Reviewed by: Blair King
Purchase Order No. 17284
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
ANRAK Corp.
Nixon Egli
Annual Grinder Rental
Public Works
ANRAK Corporation
$17,400
January 16, 2008
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT B
$17,400 Month & Mob.
$27,000 Month
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is an annual maintenance item. This is a rental of a $250,000 pavement cold planer
used for removal of base material for the purpose of installing new compacted material,
pavement mill and fill. This piece of equipment is becoming scarcer to rent, only two
companies can be found for quotes. ANRAK consistently remains far cheaper than it's only
competitor and has provided outstanding service in addition to the lower price for the past 3
years.
FUNDING: Streets Operating
Prepared by: Curtis Juran
Title: Assistant Streets & Drainage
Manager
Reviewed by:
Purchase Order No. 17297
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory
Electric
Intraline Inc
$5,655.58
January 17, 2008
BIDS OR PROPOSALS RECEIVED:
Intraline Inc $5,655.58
All -Phase Electric Supply $6,814.11
Platt Electric Supply $6,457.24
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
HD Supply -Benicia
HD Supply -Portland
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. These lamps are used exclusively for Cherokee
Lane. Phillips is the only approved manufacture that works with the ballast assemblies in
the lights. Intraline Inc is the responsible low bidder, and was awarded the Purchase Order
based on these facts.
FUNDING: 160.1496
Prepared by: Randy
Title: Buyer
Reviewed by: George Morrow
Purchase Order No.: 17301
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
R2 Engineering Inc.
White Slough Moyno Pump Repair
Public Works
R2 Engineering Inc.
$8,434.84
January 28, 2008
"NO BID" or NO RESPONSE RECEIVED:
$8,434.84
EXHIBIT D
BACKGROUND INFORMATION & BASIS FOR AWARD:
There are a total of 10 Moyno pumps operating at the treatment plant. Their purpose is to
pump sludge from the primary sedimentation basins to the digesters. Of the 10 pumps,
three need repairs that include new stators (stators are a hard rubber part that makes up
one of the positive displacement pump components). The maintenance needed is the result
of normal wear and tear. The fourth stator will be inventoried as a spare.
No other bids were pursued as R2 Engineering, Inc. is the sole source of replacement parts
for the Moyno brand of positive displacement pumps.
The dollar amount shown above is for parts needed to repair three of the ten moyno pumps
used at the White Slough Water Pollution Control Facility with one stator being stored as a
spare.
Evaluations by staff indicate a need to repair additional Moyno pumps in the near future.
The cost for the repairs will be included in the 2008/2009 budget.
FUNDING: 170403.7331
Prepared by: Charles Swimley
Title: Water Services Manaaer
Reviewed by:
Purchase Order No. 17310
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory
Electric
Pennington Crossarm Company
$5,104.12
January 18, 2008
BIDS OR PROPOSALS RECEIVED:
Pennington Crossarm Company
"NO BID" or NO RESPONSE RECEIVED:
$5,104.12
EXHIBIT E
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. These crossarms will be used in the
maintenance of the City of Lodi's electric system. Pennington Crossarm is a sole supplier to
the City of Lodi. They were awarded the Purchase Order based on these facts.
FUNDING: 160.1496
Prepared by: Randy
Title:
Reviewed by: George Morrow
Purchase Order 17313
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Water Inventory
Water
Ferguson Enterprises Inc
$5,865.86
January 31, 2008
Ferguson Enterprises Inc $5,865.86
Buttes/Center State Pipe $6,284.42
Groeniger $6,141.75
Corix/Ed Walsh $6,605.08
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Water Inventory. These items are used in the City of Lodi water
system. They can be used for repair or in new construction. Ferguson was the responsible
low bidder and was awarded the Purchase Order based on this fact.
FUNDING: 180.1496
Prepared by: Randy
Title:
Reviewed by:
Purchase Order No.: 17329
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Intraline Inc.
Electric Utility Inventory
Electric
Intraline Inc
$12,024.90
January 31, 2008
"NO BID" or NO RESPONSE RECEIVED:
$12,024.90
EXHIBIT G
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. This Purchase Order is for the correct size for
the 1100 EPR cable. The previous purchase did not fit the 1100, we will be returning the
wrong size that was purchased. The amount of the credit will be $9,339.43. There will be
some return shipping charges off of the credit amount. The company has agreed to not
charge a restocking charge at this time.
These items were quoted originally on Quote 2482. The original Purchase Order was
17306.
FUNDING: 160.1496
Prepared by: Randy
Title:
Reviewed by:
Purchase Order No.: 17331
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Cal Chem, LLC
White Slough Polymer Purchase
Public Works
Cal Chem, LLC
$5,249.58
2/11/08
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
EXHIBIT H
$0.87/lb.
Significant foaming in the facility's activated sludge process has caused process problems
within the tertiary removal system. These problems are making it necessary to feed larger
amounts of polymer than anticipated in order to maintain discharge requirements.
Given the supply of polymer on hand, there wasn't time to go to request bids and an immediate
purchase was necessary.
Although the supplier name has changed, this the same product used last year that effectively
controlled the effluent quality problems associated with foaming in the secondary process. The
vendor has held the same price per pound as last year.
Staff is soliciting quotes from vendors for any future polymer purchases that may be required.
FUNDING:
Purchase Order No. 1733
170403.7355
Prepared by: Charles Swiml
Title: Water Services Manager
Reviewed by:
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$18,252.00
February 4, 2008
Coombs -Hopkins & DC Frost $18,252.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV lamps are used in the wastewater treatment process to disinfect treated wastewater
before it is discharged to Dredger Cut or used by our customers (NCPA and San Joaquin
Vector Control District). Coombs -Hopkins & DC Frost are the manufacturers
representatives for Trojan Technologies Inc. who is the manufacturer of our UV system and
the sole supplier for all the parts utilized in their system . The UV lamps being purchased will
be part of ongoing operations and maintenance costs as they near their operational life
expectancy of 12,000 hours. Future purchases will follow as the remaining lamps reach the
end of their useful lives. The lamp replacement costs have been anticipated and are
included in the 2007-2008 Wastewater Budget.
FUNDING:
Purchase Order: 17335
170403.7331
Prepared by:
Del Kerlin
Title: W. T. Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Stanley Electric
Lodi Lake Storm Pump Motor Rebuild
PUBLIC WORKS, STREETS & DRAINAGE
Stanley Electric
$5,283.98
February 20, 2008
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
$5,283.98
EXHIBIT J
The City of Lodi Streets & Drainage pump motor #4 at the Lodi Lake storm pump station
failed due to age. This pump & motor, installed in 1959, are Department of Defense surplus
items. Due to the age and design of this motor, the only options were to replace the entire
pump and motor at a cost estimated to be $20,000 or to rebuild the existing motor. Stanley
electric had the expertise and the time to rebuild the motor for a cost of $5,283.98. This was
done as an emergency repair.
FUNDING: Streets & Drainage Operating
Prepared by: Curtis Juran
Title: Assistant Streets & Drainage Manager
Reviewed by:
Purchase Order No. 17336
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Penske Utility Rental
Terex
Global Machinery Intl West
Killelea Substation
Electric
Penske Utility Rental
$5,172.00
January 31, 2008
"NO BID" or NO RESPONSE RECEIVED:
Altec
$5,172.00
$8,219.17
$6,217.18
BACKGROUND INFORMATION & BASIS FOR AWARD:
55' material handler bucket truck needed to complete sub station project
FUNDING:
Prepared by:
Title:
Reviewed by:
Purchase Order No. 17441
EXHIBIT K
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Time Sensitive Grading Work along West Side Levee of Lodi Lake
DEPARTMENT: Public Works
CONTRACTOR A. M. Stephens Construction Company, Inc.
AWARD AMOUNT: $12,250.00
DATE OF 2/11/08
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
A. M. Stephens Construction, Inc. $12,250.00
Quote dated 2/5/08
"NO BID" or NO RESPONSE RECEIVED:
Not applicable
BACKGROUND INFORMATION & BASIS FOR AWARD: Perform time sensitive maintenance
grading work along west side levee of Lodi Lake. Work is time sensitive as it must be
completed during time frame for new Federal Emergency Management Agency flood insurance
rate maps. Work to be done per City of Lodi construction specifications.
FUNDING: 182005.1825.2200
Prepared by: Wes Fujitani
Title: Senior Civil Engineer
Reviewed by:
Purchase Order #17350
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Security Window for the Lodi Police Department Jail Door
Window (Damaged)
DEPARTMENT: Public Works
CONTRACTOR Engineered Glass Walls, Inc.
AWARD AMOUNT: $7,023.92
DATE OF 2/11/08
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Engineered Glass Walls, Inc. Quote
Dated 1/23/08 revised on 2/5/08
30% Payment required for specialty
glass order with purchase order.
"NO BID" or NO RESPONSE RECEIVED:
Not applicable, sole supplier
$7,023.92
BACKGROUND INFORMATION & BASIS FOR AWARD.
Damaged jail door window at the Lodi Police Department that needs to be replaced with a
24 7/8 x 35'/2 x 15/16 glass switch light security material. Quote includes materials, labor,
and tax. This is a crucial replacement for jail security.
FUNDING:
Purchase Order: 17356
100200.7334
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
General Pacific Inc
Polyphase Meters
Electric
General Pacific Inc
$9,589.75
February 11, 2008
"NO BID" or NO RESPONSE RECEIVED:
$9,589.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier -Standardized Solid State Meters Resolution # 99-124
FUNDING: 161651.1841.1700
Prepared by: Allen Aadland
Title: Electrical Technician
Reviewed by:
Purchase Order No.: 17358
EXHIBIT N
EXHIBIT O
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Killelea Substation
DEPARTMENT: Electric
CONTRACTOR AFL Telecommunications c/o Stephens McCarthy &
Lancaster
AWARD AMOUNT: $7,695.01
DATE OF RECOMMENDATION: February 11, 2008
BIDS OR PROPOSALS RECEIVED:
AFL Telecommunications c/o Stephens McCarthy
& Lancaster
"NO BID" or NO RESPONSE RECEIVED:
$7,695.01
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier
This is the Vendor that supplied the original equipment for the fiber optic system.
Material needed for completion of fiber optic system for Killelea Substation
FUNDING: 161677.1831.1700
Prepared by: Allen Aadland
Title: Electrical Technician
Reviewed by:
Purchase Order No.: 17359
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: White Slough Digester Mixing System Blower Purchase
DEPARTMENT: Public Works
CONTRACTOR Republic Sales & Manufacturing
AWARD AMOUNT: $8,272.58
DATE OF RECOMMENDATION: 2/14/08
BIDS OR PROPOSALS RECEIVED:
Republic Sales & Manufacturing
Flow USA
"NO BID" or NO RESPONSE RECEIVED:
Accurate Air Engineering
BACKGROUND INFORMATION & BASIS FOR AWARD:
$8,272.58
$9,753.55
The Roots Blower being requested is intended to provide redundancy in the event of a
Mechanical failure of one of the "duty" blowers. The blowers are used to mix the contents of
the digesters ensuring proper operation of the anaerobic digestion system. Having backup
mixing capabilities is needed to ensure the digesters meet regulatory requirements.
Due to the corrosive nature of the use environment these blowers must operate, they
typically only have a lifespan of 2-3 years before replacement is necessary.
FUNDING:
Purchase Order No.: 17366
170403.7331
Prepared by:
Del Kerlin
Title: Wastewater Treatment
Superintendent
Reviewed by: Richard Prima
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 930 Pearwood Circle—Brick Wall
DEPARTMENT: Public Works
CONTRACTOR Jeff Case Construction
AWARD AMOUNT: $5,000.00
DATE OF RECOMMENDATION: 2/14/08
BIDS OR PROPOSALS RECEIVED:
Jeff Case Construction
Brian Gibson
Larry Layman
"NO BID" or NO RESPONSE RECEIVED:
$5,000.00
$9,500.00
$15,080.00
EXHIBIT Q
BACKGROUND INFORMATION & BASIS FOR AWARD:
Jeff Case Construction was the low bidder. This contractor is currently the low bid city
contractor for sidewalk work and has insurance requirements on file. Case Construction
has done this type of repair for the City in the past.
The damage to this wall is from a traffic accident. The responsible party will be billed when
the work is completed.
FUNDING: 3215012.7720
Prepared by: George M Bradley
Title: Streets & Drainage Manager
Reviewed by: Richard Prima
Purchase Order No.: 17367
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT: Administration
CONTRACTOR Business Computer Design Int'I, Inc
AWARD AMOUNT: $15,000.00
DATE OF RECOMMENDATION: 02-22-08
BIDS OR PROPOSALS RECEIVED:
Business Computer Design Int'I, Inc. $15,000.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole source priovider, re -instating past service. This is efficiency tools currently used in
production systems. They were stopped two years ago. This is to re -instate the tools so that
current production systems can be maintained and new systems can be written more
effeciently.
FUNDING:
Prepared by: Tyson Mordhorst
Title: Sr. Programmer/Analyst
Reviewed by:
Purchase Order No. 17369
EXHIBIT S
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Replacement Batteries for Dual Light Inverter System
Serial#LDL10.OK0264 at Lodi Parking Structure, 2 North
Sacramento Street
DEPARTMENT: Public Works
CONTRACTOR Emergency Lighting Equipment Service Company, Inc.
(ELESCO)
AWARD AMOUNT: $6,867.16
DATE OF 2/19/08
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Quote for replacement batteries for dual light inverter
system serial #LDL10.OK0264 at Lodi Parking Structure.
Quote includes supplies, discarding of defective
batteries, fuel, cost of delivery, and tax.
"NO BID" or NO RESPONSE RECEIVED:
Not Applicable, Sole Supplier of these battery pack
emergency lighting system at Lodi Parking Structure
$6,867.16
BACKGROUND INFORMATION & BASIS FOR AWARD.
Sole Supplier for the required batteries that are needed at the Lodi Parking Structure.
FUNDING: 125079.7331
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
Reviewed by:
Purchase Order No. 17373
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Renewal of Autodesk Software for Engineering
Development
DEPARTMENT: Public Works
CONTRACTOR DLT Solutions
AWARD AMOUNT: $8,235.36
DATE OF RECOMMENDATION: 2/21/08
BIDS OR PROPOSALS RECEIVED:
Quotes from DLT Solution by Olisa Uzoewulu for
subscription renewals for Autodesk Software for
Engineering Department
"NO BID" or NO RESPONSE RECEIVED:
Not Applicable; Sole Supplier and the only one who
supplies Autodesk Software.
BACKGROUND INFORMATION & BASIS FOR AWARD:
Yearly subscription renewals for Auto Cad and Map Guide Software.
Engineering Department needs 2008 version of the Autodesk Software.
FUNDING: 103021.7369 (50%); 170401.7369 (25%); 180451.7369 (25%)
Prepared by: Wally Sandelin
Title: City Engineer/deputy PW Director
Reviewed by: Wally Sandelin
Purchase Order No.: 17381
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Metering AMR
Electric
General Pacific Inc
AWARD AMOUNT: $12,598.13
DATE OF RECOMMENDATION: 2/25/08
BIDS OR PROPOSALS RECEIVED:
General Pacific
"NO BID" or NO RESPONSE RECEIVED:
$12,598.13
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier, Upgrade to existing FC 200 Handheld for Meter Reading
FUNDING: 1611201.7719
Prepared by: Allen Aadland
Title: Electrical Technician
Reviewed by: Allen Aadland
Purchase Order No.: 17392
EXHIBIT U
EXHIBIT V
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: INSTALLATION OF CITY HALL LOBBY SECURITY GATES
DEPARTMENT: Public Works
CONTRACTOR MATT McCARTY CONSTRUCTION
AWARD AMOUNT: $6,196.18
DATE OF 2/26/08
RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Bid Proposal received from Matt
McCarty Construction dated 2/25/08 for
City Hall Lobby Security Gates for the
amount of $6,196.00 (Miscalculation in
tax was noted by 18 cents).
"NO BID" or NO RESPONSE RECEIVED:
Not applicable
BACKGROUND INFORMATION & BASIS FOR AWARD:
Request for Quotes for City Hall Lobby Security Gates was sent to 13 bidders. On February
25, 2008, only two sealed bids were received with Matt McCarty Construction being the low
bidder. Bid consists of supplying and installing all materials necessary to complete the gates
and wingwalls to enclose the space from the wall to the counter of each department. (Public
Works and Building and Planning Departments)
FUNDING: 103511.7334
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
Reviewed by:
Purchase Order: 17409
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Utility Inventory
Electric
General Pacific Inc
$7,708.05
February 29, 2008
BIDS OR PROPOSALS RECEIVED:
General Pacific Inc
All Phase Electric Supply (wire only)
Intraline Inc
HD Supply Portland
HD Supply Benicia
Buckles Smith Electric Company
"NO BID" or NO RESPONSE RECEIVED:
$7,708.05
$8,221.54
$8,838.84
$8,468.08
$11,017.00
$9,867.75
EXHIBIT W
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. The wire is for running services to residences
and businesses. The wire sealing kits are used in the primary underground system. These
items are Inventory replenishment. The Purchase Order was awarded to General Pacific
based on them being the low responsible bidder.
FUNDING:
Purchase Order No.: 17417
160.1496
Prepared by: Randy
Title:
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Utility Inventory
Electric
All -Phase Electrical Supply
$8,265.18
DATE OF RECOMMENDATION: March 3, 2008
BIDS OR PROPOSALS RECEIVED:
only
All Phase Electric Supply
Buckles Smith Electric Company
GEXPRO No Bid on glue
HD Supply Benicia Streetlight Only
"NO BID" or NO RESPONSE RECEIVED:
General Pacific Inc
Intraline Inc
Rexel Norcal Valley
HD Supply Portland
Kortick Mfg
WESCO
BACKGROUND INFORMATION & BASIS FOR AWARD:
EXHIBIT X
Total Streetlight
$8,265.18 $7,347.48
$8,653.21 $7,477.88
$8,326.92 $8,019.84
$7,725.68
These items are for the Electric Inventory. The PVC glue and 2" PVC Conduit is for
Inventory replenishment. It will be used for maintenance on the Electric System. The
streetlight material is for use on the streetlight system. The Holophane streetlights are used
in the newer subdivisions. These are for Inventory replenishment. All -Phase Electrical
Supply was awarded the bid based on them being the low responsible bidder.
The total amount includes the PVC glue, 2" PVC conduit and the streetlight material. The
Streetlight is for streetlight material only.
FUNDING: 160.1496
Prepared by: Randy
Title:
Reviewed by:
Purchase Order No.: 1742
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT: Electric
CONTRACTOR Huskie Tools Inc
AWARD AMOUNT: $5,434.59
DATE OF RECOMMENDATION: Feb 27, 2008
BIDS OR PROPOSALS RECEIVED:
SOLE SOURCE
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
1. Battery compatible with existing C/M tools.
2. 2" pull -pin jaw opening will accommodate larger wire sizes.
3. Same tool used by neighboring electric utility companies.
4. Can be used on 60 kV overhead splice, jumper and tension sleeves.
FUNDING:
Prepared by: Lance Mauck
Title: Acting Electrical Apparatus
Mechanic
Reviewed by:
Purchase Order No. 17441
EXHIBIT Y
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Utility Inventory
Electric
General Pacific Inc
$9,259.16
DATE OF RECOMMENDATION: March 11, 2008
BIDS OR PROPOSALS RECEIVED:
General Pacific Inc
"NO BID" or NO RESPONSE RECEIVED:
HD Supply Benicia
Intraline Inc
Rexel Norcal Valley
HD Supply Portland
Kortick Mfg
WESCO
Ace Supply Company Inc.
GEXPRO
All Phase Electrical Supply Company
$9,259.16
EXHIBIT Z
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. These items are for use on the Electric System in
new construction and maintenance. General Pacific was awarded the bid based on them
being the low responsible bidder.
FUNDING:
Purchase Order No.: 17444
160.1496
Prepared by: Randy
Title:
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Solid State Meters
Electric Utility
General Pacific
AWARD AMOUNT: $10,344.00
DATE OF RECOMMENDATION: 3/12/08
BIDS OR PROPOSALS RECEIVED
General Pacific
"NO BID" or NO RESPONSE RECEIVED:
$10,344.00
EXHIBIT AA
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole supplier based on the idea of Standardized Solid State Meters
Resolution: 99-124
FUNDING: 160613.7712
Prepared by: Allen Aadland
Title: Electrical Technician
Reviewed by:
Purchase Order No.: 17422
EXHIBIT BB
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase of 4 pallets Roadsaver Low Tack
DEPARTMENT: Public Works
CONTRACTOR Tri -American Inc.
AWARD AMOUNT: $5,215.12
DATE OF RECOMMENDATION: 3/13/08
BIDS OR PROPOSALS RECEIVED
Sole Supplier
"NO BID" or NO RESPONSE RECEIVED:
$5,215.12
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a standard purchase of hot melt crack fill material for day to day operations in street
maintenance. Combining manufactures in the past has caused equipment malfunctions.
FUNDING:
Purchase Order No.: 17465
3215031.7352
Prepared by: Curtis Juran
Title: Asst. Streets & Drainage Manager
Reviewed by: Richard Prima
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Utility Inventory
Electric
Intraline Inc.
$5,661.18
DATE OF RECOMMENDATION: March 13, 2008
BIDS OR PROPOSALS RECEIVED:
Intraline Inc
All Phase Electric Supply Company
"NO BID" or NO RESPONSE RECEIVED:
HD Supply Benicia
Rexel Norcal Valley
HD Supply Portland
Kortick Mfg
WESCO
Ace Supply Company Inc.
GEXPRO
General Pacific Inc.
EXHIBIT CC
$5,661.18
$5,678.43
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. These items are for use on the City of Lodi
streetlight system. These lights and photo cells will be used for new installation and
maintenance of the system. Intraline Inc was the low responsible bidder.
FUNDING:
Purchase Order No.: 17467
160.1496
Prepared by: Randy
Title: Buyer
Reviewed by:
EXHIBIT DD
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Arts Directory/Winter/Spring
2008 Issue
DEPARTMENT: Division of Arts & Culture/Community Center
CONTRACTOR Commerce Printing Services
AWARD AMOUNT: $6,275.36
DATE OF RECOMMENDATION: 3/13/08
BIDS OR PROPOSALS RECEIVED
Folger Graphics
Parks Quality Printing & Lithography
Commerce Printing Services
"NO BID" or NO RESPONSE RECEIVED:
$7,434.75
$9,427.01
$6,275.36
BACKGROUND INFORMATION & BASIS FOR AWARD:
Commerce Printing offers printing, duplication and tax at the lowest price.
FUNDING: 108028.7301
Purchase Order No.: 17478
Prepared by:
Diane C. Amaral
Title: Administrative Clerk
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Water/Wastewater Inventory
Public Works
Ferguson Water Works
$7,689.05
DATE OF RECOMMENDATION: March 13, 2008
BIDS OR PROPOSALS RECEIVED:
Ferguson Water Works
Groeniger & Company
"NO BID" or NO RESPONSE RECEIVED:
Center State Pipe
Ed Walsh
EXHIBIT EE
$7,689.05
$9,218.56
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Water & Wastewater Inventories. They will be used in new
construction. They will also be used for maintenance of the City of Lodi water and
wastewater system. Ferguson Water Works was the low responsible bidder.
FUNDING:
Purchase Order No.: 174
180.1496/170.1496
Prepared by: Randy
Title: Buyer
Reviewed by:
EXHIBIT FF
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Utility Bill Envelopes
Financial Services/Revenue
Envelope Products Company
$5,164.89
DATE OF RECOMMENDATION: March 14, 2008
BIDS OR PROPOSALS RECEIVED:
Envelope Products Company $5,164.89
Response Envelope $5,236.65
CENVEO $5,657.52
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase will replenish the inventory of Utility Bill Envelopes, #9 & #11's stored at the
MSC warehouse for Pre -Sort to pick up for utility bill mailing.
Award based on low bid.
FUNDING:
Purchase Order No. 17489
100505.7301
Prepared by: Sherry Moroz
Title: Purchasinq Technician
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
GE Digital Energy
Electric
GE Digital Energy
AWARD AMOUNT: $14,787.40
DATE OF RECOMMENDATION: 3/17/08
BIDS OR PROPOSALS RECEIVED
GE Digital Energy
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT GG
$14,787.40
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier, Replace parts for JunglrMux Fiber Optic System
FUNDING: 161677.1829.1700
Purchase Order No.: 17514
Prepared by:
Allen Aadland
Title: Electrical Technician
Reviewed by: Allen Aadland
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: White Slough Irrigation Pump Repair
DEPARTMENT: Public Works
CONTRACTOR D & V Machine Shop and Pump Inc.
AWARD AMOUNT: $9,312.12
DATE OF RECOMMENDATION: 3/18/08
BIDS OR PROPOSALS RECEIVED
D & V Machine Shop & Pump Inc.
Moorman Water System Inc.
*Although Moorman submitted a lower dollar quote, it's
felt their quote should be deemed non-responsive as
they did not include a price to rebuild the impeller,
which was replaced twice, or quote a new one.
"NO BID" or NO RESPONSE RECEIVED:
Goehring Pump and Irrigation
$9,312.12
*$6,230.00
EXHIBIT HH
BACKGROUND INFORMATION & BASIS FOR AWARD:
The White Slough Irrigation structure and pumps were installed during the 1975
construction project. There is one small and three large pumps at this structure, which are
needed to supply irrigation water to our tenant throughout the growing season. Irrigation
pump #1 is one of the larger pumps and has not had a major overhaul since installed. This
pump is in need of significant repairs as noted in the attached quote. Since the quote was
submitted it's been determined the current impeller can be repaired and a new one is not
needed.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by:
Purchase Order No.: 17520
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Meter AMR Project
DEPARTMENT: Electric
CONTRACTOR Applied Meter Technologies
AWARD AMOUNT: $10,087.50
DATE OF RECOMMENDATION: 3/19/08
BIDS OR PROPOSALS RECEIVED
Applied Metering Technologies $12.50 meter
Republic ITS $14.00 meter
Accu -Read Inc. $19.00 meter
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Low Bid
FUNDING: 161651.1831.1700
Prepared by:
Allen Aadland
Title: Electrical Technician
Reviewed by: Allen Aadland
Purchase Order No.: 17534
$10,087.50
$11,298.00
$15,333.00
EXHIBIT II
EXHIBIT JJ
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: White Slough UV Lamp Replacement
DEPARTMENT: Public Works
CONTRACTOR Coombs -Hopkins & DC Frost
AWARD AMOUNT: $19,338.12
DATE OF RECOMMENDATION: 3/20/08
BIDS OR PROPOSALS RECEIVED
Coombs -Hopkins & DC Frost $19,338.12
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV lamps and ballast are used in the wastewater treatment process to disinfect treatment
wastewater before it is discharged to Dredger Cut or used by our customers (NCPA and
San Joaquin Vector Control District). Coombs -Hopkins & DC Frost are the manufacture's
representative for Trojan Technologies Inc. who is the manufacturer of our UV system.
They are the sole supplier for all the parts utilized in their system. The UV lamps being
purchased will be part of ongoing operational and maintenance costs as they near their
operational life expectancy of 12,000 hours. Future purchases will follow as the remaining
lamps reach the end of their useful lives. The lamp replacement costs have been
anticipated and are included in the 2007-2008 Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by:
Purchase Order No.: 17538
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Reynolds Ranch
DEPARTMENT: Electric Utility
CONTRACTOR Global Machinery West LLC
AWARD AMOUNT: $5,333.63
DATE OF RECOMMENDATION: 3/26/08
BIDS OR PROPOSALS RECEIVED
Global Machinery West
"NO BID" or NO RESPONSE RECEIVED:
Allquip
Penske
Terex
$5,333.63
EXHIBIT KK
BACKGROUND INFORMATION & BASIS FOR AWARD:
Global Machinery West is the only responsible bidder for this equipment. They were
awarded the Purchase Order based on this information.
FUNDING: 160651.7322
Prepared by: Smatsky
Title:
Reviewed by: Karen
Purchase Order No.: 17556