HomeMy WebLinkAboutAgenda Report - April 16, 2008 E-04AGENDA ITEM
CITY OF LODI
COUNCIL COMM[INICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Maintenance of the Lodi Consolidated
Landscape Maintenance Assessment District No. 2003-1 for Fiscal Year 2008109
to Odyssey Landscaping Company, Inc. ($26,780)
MEETING DATE: April 16,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding the attached contract for Maintenance of the
Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1 for fiscal year 2008109, July 1, 2008 through June 30, 2009,
to Odyssey Landscaping Company, Inc., in the amount of $26,780.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of the
Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1. This contract will cover Zones 1, 2, 5, 6, 8 and 11 at a
cost of $26,780 for 12 months, which is an increase of $2,334
from the current contract. The low bid was submitted by the company that has the current contractfor the
other landscape maintenance areas within the City of Lodi. The maintenance work covered under this
contract is limited to the landscape and irrigation improvements along the reverse frontage areas of the
subdivisions within the Landscape Maintenance Assessment District. The maintenance contract will
provide weekly maintenancefor the landscape areas.
The specifications were approved on March 5, 2008, and are on file in the Public Works Department. The
City mailed out nine bid packets and received the following two bids on March 27, 2008:
Bidder Location Bid
Odyssey Landscaping Company, Inc. Stockton $26,780
Greenline Landscape& Maintenance Stockton $40,508
FISCAL IMPACT: The funding for this maintenance contract is provided by the assessments
levied on the properties in Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1.
FUNDING AVAILABLE: Funding comes from the various assessment revenue accounts for the Lodi
Consolida d Landscape Maintenance Assessment District No. 2003-1 for
fiscal r 109 (502501, 503501, 506501, and 507501).
Evans, Budget Manager
VA14 141 lum;(A�
F. Wally S Jelin
Public Works Director
Prepared by Curt Juran. Assistant Streets and Drainage Manager
FWS/GMB/CJ/dsg
Attachment
cc: George M. Bradley, Streets and Drainage Manager
APPROVED:
Blair ity ManaDer
K:\WP\DEV_SERV\LandscapeDistdctlCAwardLandscapeMaintenanreDist2008.doc 41312008
MAINTENANCE OF LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT2003-1, 2008/2009 CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and Odyssey Landscaping Company, Inc. herein referred to as
"Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Vicinity Maps
Water Conservation Ordinance
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial mannerto
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for
all loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
KAW P\DEV_S ERV\LandscapeD!strict\CAwardLandscapeMaintenanceD!st2008_contract.doc 3/28/2008
K:\W P\DEV_SERV\LandscapeD!strict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
MAINTENANCEOF ASSESSMENT DISTRICT LANDSCAPEAREAS
BASED ON WEEKLY SERVICE
BID PRICE - INDIVIDUAL ITEM PER WEEK
m
SITE
DESCRIPTION& LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL PER
SITE
I
R2020
N/W Stockton St and Almond Dr
16,470
$ 35.00
$ 5.00
$ 2.00
$ 10.00
52.00
2
R2022
N side of Almond Dr E/O Stockton St
4,950
25.00
2.00
2.00
2.00
31.00
3
R2014
Traffic Circle - Cher wood
1,256
10.00
2.00
2.00
2.00
16.00
4
T1591
N side of Harney Ln - Poppy Dr to west end
14,850
25.00
5.00
2.00
10.00
42.00
5
T1594
N side of Harney Ln - Poppy Dr to east end
9,787
15.00
2.00
2.00
2.00
21.00
6
T1298
N side of Harney Ln - Legacy Wy to west end
12,825
35.00
2.00
2.00
10.00
49.00
7
T1349
West side of Mills Av - Harney Ln to Wyndam
Wy
7,965
25.00
2.00
2.00
2.00
31.00
8
T1399
Harney Ln - Mills Av to west end
7,087
1 20.00
2.00
2.00
2.00
26.00
9
T2182
Harney Ln - Panzani Wy to Porta Rosa Wy
1,020
15.00
2.00
2.00
2.00
21.00
10
T2194
I Harney Ln - Panzani Wy to Cherokee Ln
14,981
30.00
1 2.00
1 2.00
1 10.00
1 44.00
K:\W P\DEV_SERV\LandscapeD!strict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
K:\W P\DEV_SERV\LandscapeDistrict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
MAINTENANCEOF ASSESSMENT DISTRICT LANDSCAPE AREAS
BASED ON WEEKLY SERVICE
BID PRICE- INDIVII UAL ITEM PER WEEK
M
E:
SITE
DESCRIPTION& LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL PER
SITE
11
T2176
West side of Cherokee Ln - Harney Ln to north
end
20.650
35.00
5.00
2.00
10.00
52.00
12
T2153
Villas common drives -Via Marco Ln
2,880
NA
.50
L50
NA
2.00
13
T2157
Villas common drives - Corfino Ln
2,880
NA
.50
1.50
NA
2.00
14
T2164
Villas common drives - Massarosa Ln east
2,880
NA
.50
1.50
NA
2.00
15
T2163
Villas common drives - Massarosa Ln west
2,880
NA
_50
1.50
NA
2.00
16
T2173
Villas common drives - San Pietro Ln
2,880
NA
.50
1.50
NA
2.00
17
T2175
Villas common drives - Felino Ln
2,88
NA
.50
1.50
NA
2.00
18
T2166
Villas common drives - Palazzo Ln
2,880
NA
.50
L50
NA
2.00
19
T2183
Villas common drives - Vallini Ln
2,880
NA
.50
1.50
NA
2.00
20
T2184
Villas common drives - Marano Ln
2 880
NA
.50
1.50
NA
2.00
21
T2185
I Villas common drives - Mercato Ln
2,880
NA
.50
150
NA
2.00
22
T1300
Walkway - Katnich to Wyndham
5625
25.00
2.00
2.00
2.00
31.00
23
T1200
Lower Sacramento Road -Vintage Oaks to
north end
1,701
15.00
2.00
2.00
2.00
21.00
24
T1210
Lower Sacramento Road - Vintage Oaks to
south end
1,701
10.00
2.00
2.00
2.00
16.00
K:\W P\DEV_SERV\LandscapeDistrict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
MAINTENANCE OF ASSESSMENT DISTRICT LANDSCAPE AREAS
BASED ON WEEKLY SERVICE
RF=REVERSE FRONTAGE
K:\W P\DEV_SERV\LandscapeD!strict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
BID PRICE
- INDIVIDUAL ITEM PER WEEK
—1
Square
PRUNING
M
EZ
Feet
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL PER
SITE
DESCRIPTION& LOCATION
NEEDED
CONTROL
PICKUP
MAINTENANCE
SITE
Lower Sacramento Road — Center median east
25
T1109
half fronting subdivision
2,394
10.00
2.00
2.00
2.00
26.00
RF=REVERSE FRONTAGE
K:\W P\DEV_SERV\LandscapeD!strict\CAwardLandscapeMaintenanceDist2008_contract.doc 3/28/2008
ARTICLE V It is further expressly agreed by and between the parties hereto that, should there be
any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this
instrument shall control and nothing herein shall be considered as an acceptance Cf the said
terms of said proposal conflicting herewith.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JULY 1,2008 THROUGH JUNE 30,2009, AND THE CONTRACTOR
AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE CF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Blair King
City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer
City Attorney
Dated: ,2008
(Affix corporate seal if Corporation)
Telephone
Date
Date
K:\WP\DEV SERV\LandscapeDistrict\CAwardLandscapeMaintenanceDist2008_contract.doc 03/28/2008
RESOLUTION NO. 2008-62
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR MAINTENANCE OF THE
LODI CONSOLIDATED LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT NO. 2003-1 FOR
FISCALYEAR 2008-09
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 27, 2008, at
11 :00 a.m. for the maintenance of the Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1 for fiscal year 2008-09 described in the specifications therefore approved
by the City Council on March 5, 2008; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Sid
Odyssey Landscaping Company, Stockton, CA $26,780
Greenline Landscaping& Maintenance, Stockton, CA $40,508
WHEREAS, staff recommends awarding the contract for maintenance of the Lodi
Consolidated Landscape Maintenance Assessment District No. 2003-1 for fiscal year 2008-09
to the low bidder Odyssey Landscaping Company, Inc., of Stockton, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for maintenance of the Lodi Consolidated Landscape Maintenance Assessment
District No. 2003-1 for fiscal year 2008-09 to the low bidder Odyssey Landscaping Company,
Inc., of Stockton, California, in the amount of $26,780.
Dated: April 16, 2008
--------------------
hereby certify that Resolution No. 2008-62 was passed and adopted by the Lodi City
Council in a regular meeting held April 16, 2008, by the following votes:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None