HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-19 PHAGENDA ITEM Edw 19
A& CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Set Public Hearing for April 16,2008 to Consider the Annual Report for
Sidewalk Repairs and to Confirm the Report as Submitted by the
Public Works Department
MEETING DATE: April 2,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Set a public hearing for April 16, 2008, to consider the Annual
Report for Sidewalk Repairs and to confirm the report as submitted
by the Public Works Department.
BACKGROUND INFORMATION: In a continuing effort to improve the City's sidewalk system to
encourage walking, improve safety by reducing the number of
defects in the sidewalk, and reduce the City's liability exposure and
cost, and in accordancewith the City's sidewalk maintenance
program, on October 3, 2007, the property owners with the 15 worst sidewalk offsets, according to our
sidewalk survey, were notified of their responsibility to correct. The total cost estimate for this phase was
$43,987. Some owners took care of the need immediately, some asked for assistance, and three owners
did not perform the corrections as needed.
The Curb, Gutter& Sidewalk Maintenance Policy, adopted by Resolution 2005-218 on October 5, 2005,
provides three alternatives for the cost of repairs. Those alternatives are: a) City will advance funds for
installation or maintenance without interest if the property owner agrees to make payments over the
course of 12 months and upon execution of a written payment agreement with the City; b) property
owners meeting low-income eligibility per the City's SHARE Program may elect to defer maintenance
costs until transfer of ownership with execution of a payment agreementwith a fixed interest; or c) the
City Manager is authorized to establish procedures to implement this policy and execute payment
agreements pertaining to this policy and file liens and assessments with the County Tax Collector and/or
Recorder as appropriate to secure payment.
If it became necessary, property owners were given up to three notices over a three-month period. If
they did not make the repairs, the City's contractorwould repair the sidewalk. Streets and Highway Code
Section 5616 requires that a public hearing be held to hear and pass upon the report of cost of repairs
and to hear protests which may be raised by property owners.
The following is a list of the 15 properties that received sidewalk repair notifications:
Street Address Cost Estimate Work Accomplished
641 Nonn Pac tic Avenue
$3.06708
Property owner hired contractor.
Work completed 11 /30/07.
1800 Holly Drive
$4,855.16
Property owner hired contractor.
Work Completed 1/22/08.
599 Sandpiper Circle
$3,422.46
Property owner hired contractor.
Work completed 11/9/07.
APPROVED:
Birt , City Manager
K:IW P%COUNCIL1081SetPHSidewalkRepairs.doc
03/27/2008
Set Public Hearing for April 16, 2008 to Consider the Annual Report for Sidewalk Repairs and to Confirm
the Report as Submitted by the Public Works Department
April 2, 2008
Page 2
Street Address
Cost Estimate
Work Accomplished
944 South Crescent Avenue
$1,639.63
Property owner hired contractor.
Work completed 11130107.
1524 West Elm Street
$5,041.72
Property owner hired contractor.
Work completed 12115107.
300 East Pine Street
$2,679.16
Property owner hired contractor.
Work completed 11130107.
309 Westwood Avenue
$6,635.39
Property owner hired contractor.
Work completed 11130107.
1007 Black Diamond Way
$356.15
Property owner hired contractor.
Work completed 1116108.
1015 Black Diamond Way
$318.45
Property owner hired contractor.
Work completed 214108.
729 Westwood Avenue
$2,931.19
Property owner hired City.
Work completed 1215107.
210 Cross Street
$1,225.18
Property owner hired City.
Work completed 11130108.
1606 South Church Street
$4,096.70
Property owner hired City.
Work completed 1118108.
314 La Setta Drive
$3,970.71
Failed to perform. City completed repairs,
billed owner 1115108.
1518 West Elm Street
$1,447.28
Failed to perform. City completed repairs,
billed owner 2112108.
1512 West Elm Street
$2,301.15
Failed to perform. City completed repairs,
billed owner 2112108.
Based on previous cases, the Council determined that the collection method for cost of repairs to
sidewalks would be to turn a Notice of Lien over to the Tax Collector. It is staffs recommendation that
this be continued.
FISCAL IMPACT: Depending on Council's action, $7,719,which includes the City's
administrative time, could be restored to the Street Fund.
FUNDING AVAILABLE: None required.
C. Prima. Jr.
Public Works Director
Prepared by George M. Bradley, Streets and Drainage Manager
RCPIGMB/dsg
cc: Properly Owners (1512 West Elm Street. 1518West Elm Street. 314 La Setta Drive)
K:IWPICOUNCIL10815etPH5idewalkRepairs.doc 0311412008
Please immediately,confl, tm rt
of this fax by culling 333-41,
CITY OF LODI
P.O_BOX 3006
LODI, CALIFORNIA 95241-1910
ADVERTISING INSTRUCTIONS
SUBJECT: PUBLIC HEARING TO CONSIDER ANNUAL REPORT FOR
SIDEWALK REPAIRS AND TO CONFIRM THE REPORT AS
SUBMITTED BY THE PUBLIC WORKS DEPARTMENT
PUBLISH DATE: SATURDAY, APRIL 5,2008
TEAR SHEETS WANTED: One (1)please
SEND AFFIDAVIT AND BILL TO
DATED: THURSDAY, APRIL 3,2008
ORDERED BY: RANDI JOHL
CITY CLERK
JE IFER M. PERRIN, CMC
DEPUTY CITY -CLERK
formsladvins.doc
RANDI JOHL, CITY CLERK
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
MARIA BECERRA
ADMINISTRATIVE CLERK
DECLARATION OF POSTING
PUBLIC HEARING NOTICE TO CONSIDER ANNUAL REPORT FOR
SIDEWALK REPAIRS AND TO CONFIRM THE REPORT AS SUBMITTED
BY THE PUBLIC WORKS DEPARTMENT
On Friday, April 4, 2008, in the City of Lodi, San Joaquin County, California, a Notice of
Public Hearing to consider Annual Report for Sidewalk Repairs and to Confirm the
Report as submitted by the Public Works Department (attached and marked as
Exhibit A) was posted at the following locations:
Lodi Public Library
Lodi City Clerk's Office
Lodi City Hall Lobby
Lodi Carnegie Forum
I declare under penaltyof perjurythat the foregoing is true and correct.
Executed on April 4, 2008, at Lodi, California.
CIAA
JE FER M. PERRIN, CMC
DEPUTY CITY CLERK
N:\Administration\CLERK\Forms\DECPOSTFWI.DOC
ORDERED BY:
RANDIJOHL
CITY CLERK
MARIA BECERRA
ADMINISTRATIVE CLERK
DECLARATION OF MAILING
PUBLIC HEARING NOTICE TO CONSIDER ANNUAL REPORT FOR SIDEWALK REPAIRS
AND TO CONFIRM THE REPORT AS SUBMITTED BY THE PUBLIC WORKS DEPARTMENT
On Thursday, April 3, 2008, in the City of Lodi, San Joaquin County, California, I deposited in
the United States mail, envelopes with first-class postage prepaid thereon, containing a Notice
of Public Hearing to consider Annual Report for Sidewalk Repairs and to confirm the Report as
submitted by the Public Works Department, attached hereto Marked Exhibit A. The mailing list
for said matter is attached hereto, marked Exhibit B.
There is a regular daily communication by mail between the City of Lodi, California, and the
places to which said envelopes were addressed.
declare under penalty of perjury that the foregoing is true and correct.
Executed on April 3, 2008, at Lodi, California.
JE&INIFER M.tPERRIN. CMC
DEPUTY CITY CLERK
N:\AdrninisLration\CLERK\Forms\DECMAH.PWI . DOC
ORDERED BY:
RANDIJOHL
CITY CLERK, CITY OF LODI
MARIA BECERRA
ADMINISTRATIVE CLERK
' CITY OF LODI
Carnegie Forum
305 West Pine Street, Lodi
Date: April 16, 2008
Time: 7:00 p.m.
For information regarding this notice please contact:
Randi Johl
City Clerk
Telephone: (209) 333-6702
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that on Wednesday, April 16,2008, at the hour of
7;00 p.m., or as soon thereafter as the matter may be heard, the City Council will
conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to
consider the following matter:
a) Annual Report for Sidewalk Repairs and to confirm the Report as
submitted by the Public Works Department
Information regarding this item may be obtained in the Public Works
Department, 221 West Pine Street, Lodi, (209) 333-6706. All interested persons
are invited to present their views and comments on this matter. Written
statements may be filed with the City Clerk, City Hall, 221 W. Pine Street, 2"d
Floor, Lodi, 95240, at any time prior to the hearing scheduled herein, and oral
statements may be made at said hearing.
-flo, BIT Al
If you challenge the subject matter in court, you may be limited to raising only
those issues you or someone else raised at the public hearing described in this
notice or in written correspondence delivered to the City Clerk, 221 West Pine
Street, at or prior to the close of the public hearing.
By Order of the Lodi City Council:
J nifer M. rrin
Deputy City Clerk
Dated: April 3, 2008
Approved as to form:
D. Stephen Schwabauer
City Attorney
CLERK%PU8HEAFtWOTICE$Wotpw7.doc 4!2108
EXHIBIT B
PUBLIC HEARING TO CONSIDER THE ANNUAL REPORT FOR SIDEWALK REPAIRS AND
TO CONFIRM THE REPORT AS SUBMITTED BY THE PUBLIC WORKS DEPARTMENT
Mailing List
Elizabeth Castillo
1512 W. Elm Street
Lodi, CA 95242
Leona Miller
3102 Hermitage Road
Pebble Beach, CA 93953
Garry Wilson
1518 W. Elm Street
Lodi, CA 95242
N:\Administration\CLERKTubHear\MAILS T' 4208.doc
CITY COUNCIL
JOANNE L. MOUNCE. Mayor
LARRY D. HANSEN,
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
PHIL KATZAKIAN
Elizabeth Castillo
1512 W. Elm Street
Lodi, CA 95242
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LOOI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept&lodi.gov
http:"www.lodi.gov
March 28,2008
Leona Miller
3102 Hermitage Road
Pebble Beach, CA 93953
BLAIR KING
City Manager
RANDIJOHL
City Clerk
O. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
GarryWilson
1518W. Elm Street
Lodi, CA 95242
SUBJECT: Set Public Hearing for April 16, 2008, to Considerthe Annual Reportfor
Sidewalk Repairs and to Confirm the Report as Submitted by the
Public Works Department
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 2, 2008. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
As indicated in the title, the only action will be to set a public hearing date on the item.
Public hearings are usually set for the second following Council Meeting.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the Council,
please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call George Bradley,
Streets and Drainage Manager, at (209) 333-6740.
Richard C. Prima, Jr.
�jr : Public Works Director
RCPlpmf
Enclosure
cc: City Clerk
NSETPHSIDEWALKREPAIRS.DOC