HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-12AGENDA ITEM F.&*I*L
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute an Amendment to the
Transit Operations Contract with MV Public Transportation, Inc., Extending
the Contract through August 3, 2008 and Additional Amendments, as
Necessary, for Two Additional Months
MEETING DATE: April 2,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Managerto execute the
attached amendment to the Transit Operations Contract with
MV Public Transportation, Inc. (MV), extending the contract through
August 3, 2008 and any additional amendments necessary for an
additional two months.
BACKGROUND INFORMATION: At its March 5 City Council meeting, the Council approved
advertising for a Request for Proposals (RFP) for transit operations.
At Council's direction, the RFP was amended to extend the proposal
period to 45 days. This extension of the proposal submittal date
pushed the dates to review and interview into May and to submit to Council a recommended Contractor
for the next Operations contract into late May or early June. This limits the amount of available time to
implement potential change in contractors by July 1, 2008. In light of this, staff is recommending an
extension of the current contract until August 3 to allow sufficient time for start-up activities (such as
hiring), should a change in contractor be made. The August 3 date was chosen because it is more
convenient to change out the operation on a weekend due to the shortened operational day. The
effective date of the new contract would be August 4, 2008 and would be changed in the RFP to reflect
the delayed start.
Staff has contacted MV, the current contractor, regarding the extension. MV has notified the City that
they are willing to extend the contract until August 3 and will honorthe current FY 07/08 pricing for the
duration of the term. The FY 07/08 pricing is as follows:
07/08 Dial -A -Ride Fixed Fee per Month: $24,596.00
07/08 Dial -A -Ride Cost per Vehicle Service Hour: $21.43
07/08 Fixed Route Fixed Fee per Month: $20,497.00
07/08 Fixed Route Cost per Vehicle Service Hour: $21.43
The actual cost to the City will depend on the number of hours operated between July 1 and August 3
The Fixed Fee amounts will apply in full for July and will be prorated for the month of August.
FISCAL IMPACT: The cost of operations has been included in the budget for the transit
system. Failure to award the extension would result in a tighter timeline for
the RFP currently out for proposals and would result in coordination and
APPROVED: 4� 1_1
Blair "Vity Manager
KAWMTRANSITICMV Contract Ddend.doc 312612008
Adopt Resolution Authorizing City Manager to Execute an Amendment to the Transit Operations Contract
with MV Public Transportation, Inc., Extending the Contract through August 3, 2008
April 2, 2008
Page 2
process timeline difficulties in ensuring the service would go uninterrupted
July 1.
FUNDING AVAILABLE: Transit operations are paid for utilizing Transportation DevelopmentAct
funds, Federal Transit Administration Section 5307 funds, Measure K
transit operations funds, and fare revenue. Funding is allocated in the
annual budget process. No additional funding is required at this time.
Budget Manager
RichardPrima. Jr.
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
RCP/TMF/pmf
Attachment
cc: Finance Director
Transportation Manager
KAWPITRANSMCMV Contract E Xtend,doc 0312612008
CITY OF LODI
CONTRACT AMENDMENT WITH MV PUBLIC
TRANSPORTATION, INC., FOR EXTENSION OF
CONTRACT SERVICES UNTIL AUGUST 3,2008 CONTRACTAMENDMENT #5
24 South Sacramento Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT AMENDMENT #5 is made by and between the CITY OF LODI, State of California,
herein referred to as the "City," and MV PUBLIC TRANSPORTATION, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and
agree with each other, as follows:
The new contract termination date shall be August 3, 2008. All rates charged during the contract
extension period from July 1, 2008 to August 3, 2008 shall be in accordance with the previously
approved contract rates for Fiscal Year 07/08.
2. All other terms and conditions of the Contract shall remain unchanged and in full force and effect
through and including the New Date of Termination as set forth above, including but not limited to the
billing rates set forth on page 17 of the Contract under the provision entitled PAYMENTS TO
CONTRACTOR: Basic Consideration.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
MV Public Transportation, Inc.
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
By:
Blair King
City Manager
Date:
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer
Cit At7
MV Amendment #5.DOC 1 03120108
RESOLUTION NO. 2008-52
A RESOLUTIONOF THE LODI CITY COUNCIL APPROVING
AN AMENDMENT TO THE CONTRACTWITH MV PUBLIC
TRANSPORTATION, INC., AUTHORIZING THE CITY MANAGER
TO EXECUTE AMENDMENT EXTENDINGTHE CONTRACT, AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE
ADDITIONAL AMENDMENTS AS NECESSARYTO EXTEND THE
CONTRACT FOR AN ADDITIONAL TWO MONTHS
WHEREAS, on May 21, 2003, the City of Lodi entered into an agreement with MV Public
Transportation, Inc.; and
WHEREAS, the contract with MV Public Transportation, Inc., will expire on June 30,
2008; and
WHEREAS, a Requestfor Proposals has been issued for Transit Operations; and
WHEREAS, staff recommends extending the current contract through August 3, 2008, to
allow sufficient time for start-up activities should a change in contractor be made.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the Amendment to the Contractwith MV Public Transportation, Inc., for transit operations; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
Amendment extending the contract through August 3, 2008, on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
additional amendments as necessary to extend the Contract an additional two months, if
necessary to assure a smooth transition.
Dated: April 2, 2008
hereby certify that Resolution No. 2008-52 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 2, 2008, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
NNIFE M. PERRIN
Deputy City Clerk
2008-52