HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-09EOF
AGENDA ITEM I
CITY OF Low
%W COUNCIL COMMUNICATION
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AGENDATITLE Adopt Resolution Authorizing Procurerr ntof PadmountedLiqutd Insulated'Vacuum
Switchgearand Accessories from Trayer Engineering Corporation of San Francisco,
CA (not to exceed $75,000) (EUD)
MEETING DATE: April 2, 2008
PREPAREDBY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing procurementeE Padmounted liquid insulated
vacuum switchgear and accessories from Trayer Engineering Corporation
(Trayer) of San Francisco, California in an amount not to exceed $75,000.
BACKGROUND INFORMATION: The Reynolds Ranch Development Project requiresthe installation of
three (3) additional padmounted, liquid -insulated, vacuum switchgears.
On October 3,2007, the City Council awarded the initial procurementof padmounted switchgear for the Reynolds
Ranch project to Trayer Engineering Corporation (Trayer) of San Francisco, CA. At that time, staff found the
proposal by Trayer to be the least cost bid that was compliant with the technical specifications.
The Electric Utility Department (EUD) has been using Trayer padmounted switchgear in the City's electric
distribution system for more than 10 years. According to E U Ds construction group, the equipment has proven itself
to be easy to operate, with minimum maintenancework and safe operation especially during emergency
troubleshooting during dark, nighttime hours.
Items 1 and 2 had unit costs of $20,314 and $20,423 respectively in October 2007. Comparing to today's unit costs
of $21,300 and $21.500. staffconsiders Trayer's March 2008 price quotes as reasonable. The procurement az stfor
these padmounted switchgearswill be recovered from the developer under the City's Full Cost Recovery Rule as
provided by E UD s Rules and Regulations Resolution No. 2006-234.
Due to the criticality and long delivery time of this equipment, staff recommends City Council approval of a
resolution to award the procurementof three padmounted, liquid-4nsulated, vacuum switchgears to Trayer
Engineering Corporation of San Francisco, California.
FISCAL IMPACT: Procurement cast will be recovered through the City's Full Cost Recovery Rule as per
Resolution No. 2006-234 and will result in no cost to EUD.
FUNDING: Theeproj5ed purchase amount is not to exceed $75,000 and is included in the EUD
200in Account No. 161651.
►kBudgOfr /�
George F.9orrow, E c Utility Di
APPROVED: /
Blair Manager
RESOLUTION NO. 200849
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PROCUREMENT OF PADMOUNTED LIQUID INSULATED
VACUUM SWITCHGEARS AND ACCESSORIES FROM
TRAYER ENGINEERING CORPORATION
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WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, recent modifications in the Reynolds Ranch Development Project required
the installation of three additional padmounted, liquid -insulated, vacuum switchgear; and
WHEREAS, these project modifications cover the relocation of right of way and the
extension of electric distribution system to power a water/sewer facility at the Phase II area; and
WHEREAS, these requested three additional padmounted switchgear were not included
in the initial power equipment purchases for the Phase I Reynolds Ranch development; and
WHEREAS, on October 3, 2007, the City Council awarded the initial procurement of
padmounted switchgear to Trayer Engineering Corporation for the Phase I development; and
WHEREAS, staff found the proposal of Trayer Engineering Corporation to be compliant
with the technical specifications without any exceptions and are to be used for the Reynolds
Ranch Development Project; and
WHEREAS, staff recommends that the three padmounted, liquid -insulated, vacuum
switchgear be purchased sole source from Trayer Engineering Corporation, of San Francisco,
California, which is the same company that successfully bid for the same equipment for the
Reynolds Ranch Development Project Phase I.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the
purchase of three padmounted, liquid -insulated, vacuum switchgear and accessories for the
Reynolds Ranch Development Project from Trayer Engineering Corporation, of San Francisco,
California, in an amount not to exceed $75,000.
Dated: April 2, 2008
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I hereby certify that Resolution No. 2008-49 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 2, 2008, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock. Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
1
J NIFER . PERRIN
Deputy City Clerk
2008-49