HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-08AGENDA ITEM E-08
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Rejectingthe Two Low Biddersand Awarding the
Purchase of a Portable Self Contain Vacuum Excavation Unit to the Lowest
Responsive Bidder Ditch Witch Equipment Company, Inc., of Sacramento,
CA ($58,082.66) (EUD)
MEETING DATE: April 2,2008
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution rejecting the two low bidders and awarding the
purchase of a Portable Self Contained Vacuum Excavation Unit to
the lowest responsive bidder Ditch Witch Equipment Company, Inc.,
of Sacramento, CA in the amount of $58,082.66.
BACKGROUND INFORMATION: On February 20,2008, the City Council approved specifications and
authorized advertisement for bids for the Portable Self Contained
Vacuum Excavation Unit.
The following bids were received and opened on March 13, 2008.
BIDDER
AMOUNT
Ditch Witch Equipment Com n , Inc,, Sacramento CA
$58,082.66
Municipal Maintenance Equipment Sacramento CA
$74,424.88
Global Machinery West LLC, Sacramento CA
$49,721.67 "
AlIquip Universal Inc, West Sacramento CA
$57,852.05 "
APPROVED: /ZJC1 'rte 1
Blair kin -g --,'City Manager
Adopt Resoiutlon Rejecting the Two Low Bidders and Awarding the Purchase c f a Portable SW Contain
Vacuum Excavation Unit to the Lowest Responsive B i d e r Ditch Witch of Sacramento, CA ($58,082.66)
(EUD)
April 2, 2008
Page 2 of 2
inefficient utilization of staff and delays in the ability to complete work in a timely manner. Itis
recommended that a portable vacuum excavation unit be purchased.
FISCAL IMPACT: The proposed equipment will result in more efficient deployment of construction
and maintenance staff.
FUNDING: Cost of ft purchase is $58,082.66 and is included in the EUD 2007108 budget in
Accoun! 1-X1611201.
Gorge F. Morrow
Electric Utility Director
Prepared By: Barry Fisher, Construction/Maintenance Supervisor
GFMIBFIAMSAst
RESOLUTION NO. 2008-48
A RESOLUTION OF THE LODI CITY COUNCIL REJECTINGTHE
TWO LOW BIDDERSAND AWARDING TO THE LOWEST RESPONSIVE
BIDDER THE PURCHASEOF A SELF-CONTAINED VACUUM
EXCAVATION UNIT
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on March 13, 2008, at 17:00 a.m. for
the purchase of a portable self-contained vacuum excavation unit for the Electric Utility Department
described inthe specifications therefore approved by the City Council on February20, 2008; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Global Machinery West LLC, Sacramento, CA $49,721.67 -
Allquip Universal Inc., Sacramento, CA $57,852.05 "
Ditch Witch Equipment Company, Inc., West Sacramento, CA $58,082.66
Municipal Maintenance Equipment, Sacramento, CA $74,424.88
Note: The two low bidders are being rejected due to non-compliance with the bid specification.
WHEREAS, staff recommends that the City Council reject the two low bidders for non-
compliance with the bid specification. Global Machinery West LLC, of Sacramento, California,
and Allquip Universal, Inc., of West Sacramento, California, submitted bid proposals with diesel
engine sizes that did not comply with the specifications, in addition to non -field installed
accessory equipment. Staff further recommends awarding the bid to the lowest responsive bidder,
Ditch Witch Equipment Company, Inc., of West Sacramento, California, in the amount of
$58,082.66.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rejects the two
low bidders, Global MachineryWest LLC, of Sacramento, California, and Allquip Universal Inc., of
Sacramento, California, due to non-compliance with the bid specification; and
BE IT FURTHER RESOLVED that the award of the bid for the purchase of a portable self-
contained vacuum unit for the Electric Utility Department is hereby awarded to the lowest responsive
bidder, Ditch Witch Equipment Company, Inc., of West Sacramento, California, in the amount of
$58,082.66.
Dated: April 2,2008
I hereby certify that Resolution No. 2008-48 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held April 2, 2008, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J NIFER PERRIN
Deputy City lark
2008-48