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HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-08AGENDA ITEM E-08 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Rejectingthe Two Low Biddersand Awarding the Purchase of a Portable Self Contain Vacuum Excavation Unit to the Lowest Responsive Bidder Ditch Witch Equipment Company, Inc., of Sacramento, CA ($58,082.66) (EUD) MEETING DATE: April 2,2008 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution rejecting the two low bidders and awarding the purchase of a Portable Self Contained Vacuum Excavation Unit to the lowest responsive bidder Ditch Witch Equipment Company, Inc., of Sacramento, CA in the amount of $58,082.66. BACKGROUND INFORMATION: On February 20,2008, the City Council approved specifications and authorized advertisement for bids for the Portable Self Contained Vacuum Excavation Unit. The following bids were received and opened on March 13, 2008. BIDDER AMOUNT Ditch Witch Equipment Com n , Inc,, Sacramento CA $58,082.66 Municipal Maintenance Equipment Sacramento CA $74,424.88 Global Machinery West LLC, Sacramento CA $49,721.67 " AlIquip Universal Inc, West Sacramento CA $57,852.05 " APPROVED: /ZJC1 'rte 1 Blair kin -g --,'City Manager Adopt Resoiutlon Rejecting the Two Low Bidders and Awarding the Purchase c f a Portable SW Contain Vacuum Excavation Unit to the Lowest Responsive B i d e r Ditch Witch of Sacramento, CA ($58,082.66) (EUD) April 2, 2008 Page 2 of 2 inefficient utilization of staff and delays in the ability to complete work in a timely manner. Itis recommended that a portable vacuum excavation unit be purchased. FISCAL IMPACT: The proposed equipment will result in more efficient deployment of construction and maintenance staff. FUNDING: Cost of ft purchase is $58,082.66 and is included in the EUD 2007108 budget in Accoun! 1-X1611201. Gorge F. Morrow Electric Utility Director Prepared By: Barry Fisher, Construction/Maintenance Supervisor GFMIBFIAMSAst RESOLUTION NO. 2008-48 A RESOLUTION OF THE LODI CITY COUNCIL REJECTINGTHE TWO LOW BIDDERSAND AWARDING TO THE LOWEST RESPONSIVE BIDDER THE PURCHASEOF A SELF-CONTAINED VACUUM EXCAVATION UNIT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on March 13, 2008, at 17:00 a.m. for the purchase of a portable self-contained vacuum excavation unit for the Electric Utility Department described inthe specifications therefore approved by the City Council on February20, 2008; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Global Machinery West LLC, Sacramento, CA $49,721.67 - Allquip Universal Inc., Sacramento, CA $57,852.05 " Ditch Witch Equipment Company, Inc., West Sacramento, CA $58,082.66 Municipal Maintenance Equipment, Sacramento, CA $74,424.88 Note: The two low bidders are being rejected due to non-compliance with the bid specification. WHEREAS, staff recommends that the City Council reject the two low bidders for non- compliance with the bid specification. Global Machinery West LLC, of Sacramento, California, and Allquip Universal, Inc., of West Sacramento, California, submitted bid proposals with diesel engine sizes that did not comply with the specifications, in addition to non -field installed accessory equipment. Staff further recommends awarding the bid to the lowest responsive bidder, Ditch Witch Equipment Company, Inc., of West Sacramento, California, in the amount of $58,082.66. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby rejects the two low bidders, Global MachineryWest LLC, of Sacramento, California, and Allquip Universal Inc., of Sacramento, California, due to non-compliance with the bid specification; and BE IT FURTHER RESOLVED that the award of the bid for the purchase of a portable self- contained vacuum unit for the Electric Utility Department is hereby awarded to the lowest responsive bidder, Ditch Witch Equipment Company, Inc., of West Sacramento, California, in the amount of $58,082.66. Dated: April 2,2008 I hereby certify that Resolution No. 2008-48 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 2, 2008, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None J NIFER PERRIN Deputy City lark 2008-48