HomeMy WebLinkAboutAgenda Report - April 2, 2008 E-06AGENDA ITEM 640
&9% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 3,000 Tons
of Asphalt Materials for Fiscal Year 2008109
MEETING DATE: April 2,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
3.000 tons of asphalt materials for fiscal year 2008109.
BACKGROUND INFORMATION: The asphalt materials purchase is needed to carry out the annual
street maintenance program. This program is guided by the
Pavement Management System used by the Streets and Drainage
Division and is consistentwith past practices. The street
maintenance program includes a base failure repair program and routine pavement repairs at an
estimated cost of $180,000, This is a simple purchase of materials which has traditionally been bid on by
the only two asphalt suppliers in the area.
The amount of asphalt used by the Streets and Drainage Division has been reduced by 25%, from
4,000 tons to 3,000 tons, over the past five years due to budget reductions. The amount of asphalt
requested for fiscal year 2008109 is the same tonnage of asphalt approved for fiscal year 2007108, but
the estimated increase in cost of $24,000 over the last fiscal year is due to the escalating cost of asphalt.
As the 2008109 budget has not yet been finalized, should the full amount of funding needed not be made
available; staff will reduce the amount of asphalt purchased to the level of funding.
Trucking services will be dealt with on an informal bid basis, as the individual costs will be less than
$5,000 per event. This has been the accepted past practice and will allow us to obtain services from
multiple sources on an as -needed basis rather than relying on one providerfor the entire season. The
proposed operating budget has sufficient funds to cover these items.
FISCAL IMPACT: This budget expense will assist the Streets and Drainage Division in its
continuing effort to maintain the City of Lodi's asphalt paving.
FUNDING AVAILABLE: The moneyfor this materialwill be coming from the Street Operating
Budget 2008/09.
Project Estimate: $180,000
Budgeted: 2008109 fiscal year
Planned Bid Opening Date: April 1 2008
Richard C. Prima, Jr.
Puhlic Works Director
Prepared by Curtis Juran. Assistant Streets and Drainage Manager
RCPIGMB/CJ/dsg
cc: George M. Bradley, Streets and Drainage Manager
APPROVED: ;;�
ing, City Manager
KIWMCOUNCIU08L4sphalt08-09 doc 311812008