HomeMy WebLinkAboutAgenda Report - March 5, 2008 E-08AGENDA ITEM •
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AGENDA TITLE: Adopt Resolution Approving One -Year Extension of Tree Trimming 2007
Contract with West Coast Arborists, Inc., of Stockton (553,000)
MEETING DATE: March 5,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving a one-year extension of the Tree
Trimming 2007 contract with West Coast Arborists, Inc., of Stockton,
in an amount not to exceed $53,000.
BACKGROUND INFORMATION: This project provides for the structural pruning and maintenance
trimming of trees in a grid program and would complete up to an
additional 898 trees based on the existing grid pruning contract that was
first awarded to West Coast Arborists, Inc., on February 21, 2007. The
contractor has offered to extend the existing contract for an additional year with no cost increase.
The per -tree cost of $59 has accomplished pruning of a total of 1,185 trees at a cost just under $70,000
with exceptional results. Additional funding from the general fund in the amount of $18,500 was provided
in the current fiscal year which helped to keep the tree trimming on an eight-year cycle, as opposed to a
12 -year cycle without the additional funds.
The current contract contains options to renew, if mutually agreeable. West Coast Arborists has offered
to extend the contract for an additional year honoring the prices for both the grid pruning and the optional
bid items (emergency tree removal, stump grinding, etc.).
Staff is requesting the approval now in order to secure this excellent price for next year while contractors
are committing to this coming summer's work.
FISCAL IMPACT: This contract extension will total no more than $53,000 and will be funded
from the Streets and Drainage operating budgetwith additional funding from
the general fund, subject to budget approval and appropriation. If necessary,
the contract amount can be reduced to match available funds to a minimum
of $10,000.
FUNDING AVAILABLE: This projectwill be included in the FY 08/09 budget from the Streets and
Drainage enping (budget (3215036).
S, Budget Manager
Richard C. Prima.
Public Works Director\\
Prepared by Curt Juran. Assistant Streets and Drainage Manager v
RCPIGMBICJ/dsg
cc: Kirk Evans, Budget Manager
George M. Bradley, Streets and Drainage Manager
Ray Fye, Tree Operations Supervisor
APPROVED:
KIWPICOUNCII_1081TreeTrlmming2008-09 ext DOC
Blair King, City Manager
2126/2008
RESOLUTION NO. 2008-32
A RESOLUTION OF THE LODI CITYCOUNCIL
APPROVING A ONE-YEAR EXTENSION OF THE TREE
TRIMMING 2007 CONTRACT WITH WEST COAST
ARBORISTS, INC.
WHEREAS, a contract was awarded to West Coast Arborists, Inc, of Stockton,
by the Lodi City Council on February 21, 2007, and that contract contains options to
renew; and
WHEREAS, West Coast Arborists, Inc., has agreed to extend the contract for an
additional year honoring the prices for both grid pruning and optional bid items; and
WHEREAS, the per -tree cost of $59 is a substantial reduction from previous bids
that had offered an average cost of $159 per tree; and
WHEREAS, since the awarding of this contract, a total of 1,185 trees have been
trimmed with exceptional results.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve a one-year extension of the Tree Trimming 2007 contract with West Coast
Arborists, Inc., of Stockton, California, in an amount not to exceed $53,000, subject to
actual funding in the fiscal year 2008-09 budget with a minimum award amount of
$10,000; and
BE IT FURTHER RESOLVED that the term of this extension shall be for the
period July 1, 2008 through June 30, 2009.
Dated: March 5, 2008
hereby certify that Resolution No. 2008-32 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 5, 2008, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
e OHL
City Clerk
2008-32