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HomeMy WebLinkAboutAgenda Report - February 20, 2008 E-18AGENDA ITEM &19 CITY OF LODI COUNCIL COMMUNICATION rnn AGENDA TITLE: Adopt a resolution authorizing supplemental funds from the Parks and Recreation Impact Fee account towards the current restroom improvements at Henry Glaves Park and Beckman Park ($30,000) MEETING DATE: February 20,2008 PREPARED BY: Parks and Recreation Interim Director RECOMMENDED ACTION: Adopt a resolution authorizing supplemental funds from the Parks and Recreation Impact Fee account towards the current restroom improvements at Henry Glaves Park and Beckman Park ($30,000). BACKGROUND INFORMATION: The City Council awarded the current restroom improvement projects to Diede Construction of Woodbridge, CA, at their regular meeting on September 5, 2007, in the amount of $347,995. The contract is funded by State Park Bond Act Grant Allocations (Prop 12 Per Capita $287,154 and Prop 40 per Capita $75,000) in the total amount of $362,154. Since construction has begun, some unforeseen change orders have been issued along with increased permit fees therefore the current construction budget no longer supports the project. The approval of the additional funds is time sensitive due to the March 31, 2008, deadline to submit reimbursement paperwork to the State for the Prop 12 Per Capita funds. FISCAL IMPACT: The source of funds is State Park Bonds. 2000 Per Capita grant funds must be spent no later than March 31, 2008. New restrooms will reduce down time and short-term repair costs, plus reduce future recurring costs such as water. FUNDING AVAILABLE: Henry Glaves Restroom Beckman Park Restroom $129,578 (Prop 12 Per Capita) $129,578 (Prop 12 Per Capita) $13,999 (Prop 12 Per Capita) $13,999 (Prop 12 Per Capita) $35,000 (Prop 40 Per Capita) $40,000 (Prop 40 Per Capita) Requested Additional Funds: $18,000 for Henry Glaves Park (Parks & Recreation Impact Fees) $12,000 for Beckman Park (Parks & Recreation Impact Fees) Total Construction Funding: $392,154 APPROVED: Blaip,IiW, City Manager Acopt a resol„ticn aothonz ng supplemental funds from the Parks and Recreation Impact Fee account towards the current restroom improvementsatHenryGlavesParkana Beckman Pah($30000) February 20,2008 Page 2 These funds are coming from Parks and Recreation Impact Fee Account #1217 and should be distributed as follows: $18.000 to Account 1212803.1830 (Henry Glaves Park) $12,000 to Account 1212804.1820 (Beckman Park) Kirk Evans, Bud"Manapr Steve Dutra Interim Parks and Recreation Director Prepared by SteveVirrey, Park Project Coordinatoi SMSV O cc: Steve Dutra, Interim Parks and Recreation Director Wes Fujitani, Sr. Civil Engineer Susan Ejork, ManagementAnalyst RESOLUTION NO. 2008-28 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AUTHORIZATION OF SUPPLEMENTAL FUNDS FROM THE PARKS AND RECREATION IMPACT FEE ACCOUNT TOWARD THE CURRENT RESTROOM IMPROVEMENTS AT HENRY GLAVES PARK AND BECKMAN PARK WHEREAS, the City Council awarded the current restroom improvement projects to Diede Construction, of Woodbridge, CA, at its regular meeting of September 5, 2007, in the amount of $347,995; and WHEREAS, the contract is funded by State Park Bond Act Grant Allocations (Prop 12 Per Capita $287,154 and Prop 40 per Capita $75,000) in the total amount of $362,154; and WHEREAS, since construction began, some unforeseen change orders have been issued along with increased permit fees; therefore, the current construction budget no longer supports the project. Approval of the additional funds is time sensitive due to the March 31, 2008, deadline to submit reimbursement paperwork to the State for the Prop 12 Per Capita funds. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve supplemental funds in the amount of $30,000 (as detailed below) from the Parks and Recreation Impact Fee Account toward the current restroom improvements at Henry Glaves Park and Beckman Park: $18,000 for Henry Glaves Park (Parks & Recreation Impact Fees) $12,000 for Beckman Park (Parks & Recreation Impact Fees) Date: February20, 2008 I hereby certify that Resolution No. 2008-28 was passed and adopted by the Lodi City Council in a regular meeting held February20, 2008, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None 4AN�Dl �JOHL City Clerk KI: