HomeMy WebLinkAboutAgenda Report - February 20, 2008 E-12AGENDA ITEM &M
ja CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDA TITLE: Adopt Resolution Authorizing City Mana erto Enter into Contracts to Purchase
Replacement Granular Activated Carbon for DBCP Treatment at City Drinking
Water Wells for 2008 ($247,800)
MEETING DATE: February20,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to enter into contracts to
purchase replacement granular activated carbon (GAC) for
dibromochloropropane (DBCP)treatment at City drinking water wells for
calendar year 2008.
BACKGROUND INFORMATION: The City operates GAC treatment systems for the removal of DBCP at six of
the City's 26 drinking water wells. The operation and maintenance of these
systems is paid for under the terms of the DBCP settlementwith Shell, DOW,
et al. The City's innovative operational strategies have extended the life of
the GAC to approximately six years (although budgeted for, there were no GAC replacements required in
2006107). The GAC at Wells No. 411 and 23 have been spent and need replacement. These wells are vital to
Lodi's drinking water system. Forecasting exactly when GAC will have to be replaced is somewhat unpredictable,
so there is a possibilitythat a third well will need GAC replacement before the summer peak usages.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived
when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use
contracts that have been awarded by other California public agencies, provided that their award was in
compliance with their formal ly-adopted bidding or negotiation procedures. Calgon Carbon Corporation has
extended an offer for the City of Lodi to participate in a contract with the City of Clovis. Calgon was the low
bidder on virgin GAC in Clovis'formal bidding in September2007. Calgon's F-300 GAC is U.S. mined and
manufactured and is of the highest quality. The City of Lodi's experience with Calgon has found their work to
be to the highest standards and their GAC lasted longerthan other manufacturers' imported GAC. With
increased energy costs, the cost of GAC has increased significantly. The Calgon price of $1.18 per pound
includes removal and certified destruction or reactivation of the spent GAC, delivery, and installation of the
virgin GAC and start-up assistance.
City Well No. 4R's GAC system requires 90,000 pounds and Well No. 23 requires 60,000 pounds, making the
cost of replacement $106,200 and $70,800 respectively. The possiblethird system would be an additional
60,000 pounds.
FISCAL IMPACT: The purchase of this superior material results in overall cost savings by extending
the life of the GAC system by 16% and reducing the other related costs associated
with GAC replacements. The cost savings from the contractwith Clovis compared
to current higher GAC prices saves an additional 5% to 10%.
FUNDING AVAILABLE: Thepva
00 is currently budgeted in the Water Utility Fund (180454).
inager *UNk
Richard C. Prima,\®r
PublicWorks Director
Prepared by Frank Beeler, Water/Wastewater Superintendent
cc F. Wally Sandelin, City EngineeriDeputy Public Works Director Charles E. Swirnley, Jr.. Water Services Manager
APPROVED: /
Blair ,City Manager
C:1Documents and Settingslpfarris\Local Settings\Temporary Internet Files\OLKC8IGAC Purchase.doc 2!t 212008
RESOLUTION NO. 2008-21
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO ENTER INTO CONTRACTS TO PURCHASE
REPLACEMENT GRANULAR ACTIVATED CARBON FOR DBCP
TREATMENTAT CITY DRINKING WATER WELLS FOR 2008
WHEREAS, the City operates and maintains granular activated carbon (GAC) treatment
systems for dibromochloropropane (DBCP) removal at 6 of the City's 26 drinking water wells
paid for under the terms of the DBCP settlement with Shell, DOW, et al; and
WHEREAS, the GAC at Wells No. 4R and 23 have been spent and need replacement at
a cost of $106,200 and $70,800 respectively, and there is a possibilitythat a third well will need
GAC replacement before the summer peak usages; and
WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the
bidding process may be waived when it is advantageousfor the City, with appropriate approval
by City Manager and City Council, to use contracts that have been awarded by other California
public agencies, provided that their award was in compliance with their formally -adopted bidding
or negotiation procedures; and
WHEREAS, Calgon Carbon Corporation has extended an offer for the City of Lodi to
participate in a contract with the city of Clovis, as Calgon was the low bidder on virgin GAC in
Clovis' formal bidding; and
WHEREAS, the City of Lodi's past experience with Calgon has found its work to be to
the highest standards and its U.S.-mined GAC longer -lasting than other manufacturers'
imported GAC.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to enter into contracts with Calgon Carbon Corporation to purchase
replacement GAC for DBCP treatment at City drinking water wells for calendar year 2008 as
follows: Well No. 4R at $106,200; Well No. 23 at $70,800; and a possibility of a third well
(No. 22) at a cost of $70,800.
Dated: February20, 2008
hereby certify that Resolution No. 2008-21 was passed and adopted by the City
Council cf the City of Lodi in a regular meeting held February20, 2008, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—Non
JOHL
CityClerk
2008-21