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Home My WebLink AboutAgenda Report - February 20, 2008 E-07s07 AGENDA ITEM &1& CITY OF LODI ,. COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Awarding Contract for Residential Water Meter Installation Project (Phase 2) to Petersen Construction, Inc., of Reno, NV ($13,048) MEETING DATE: February 20,2008 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt a resolution awarding the contract for the Residential Water Meter Installation Project (Phase 2) to Petersen Construction, Inc., of Reno, NV, in the amount of $13,048, and authorizing the City Manager to extend the contract to allow up to 86 additional meters to be installed. BACKGROUND INFORMATION: This project includes the installation of up to 550 City -provided domestic water meters with remote reading capabilities. Plans and specifications for this project were approved on December 19, 2007. The City received the following 16 bids for this project on January 16, 2008. Bidder Location Bid Engineer's Estimate $75,920.00 Petersen Construction, Inc. Reno, NV $13,048.00 Vulcan Construction & Maint., Inc, Fresno $27,200.00 Preston Pipeline, Inc. Milpitas $31,232.16 Cal Sierra Construction, Inc. Carmichael $31,840.00 Doug Veerkamp General Engr. Placerville $39,264.00 Lawrence Backhoe Service Atwater $40,888.00 Clyde Wheeler Pipeline, Inc. Oakdale $42,280.00 Odyssey Landscape Company Stockton $45,280.00 G & L Brock Construction Stockton $55,040.00 Carl Crutchfield Construction Stockton $55,040.00 Arrow Construction Sacramento $59,680.00 Altman General Engineering Yuba City $63,392.00 T. E. Service Corporation Modesto $66,064.64 Roto Rooter Stockton $68,032.00 Diede Construction, Inc. Woodbridge $77,200.64 Ford Construction Company Lodi $93,552.00 The Engineer's estimate shown was based on the 2005 Water Meter Installation Project Phase 1 costs. With the slow down of home construction in the area, there are more bidders, and the bids became extremely competitive. Staff has checked the license status of Petersen Construction, and it is in good standing. References for similar work by this company are positive about the quality and timeliness. APPROVED: Blair PW, City Manager RIWPIPROJECTSIWATER\Meters\Residential Meter lnstallationSCAward doe 2/612008 Adopt Resolution Awarding Contractfor Residential Water Meter Installation Project (Phase 2) to Petersen Construction, Inc., of Reno, NV ($13,048) February 20,2008 Page 2 Petersen is confident with its low bid and is willing to extend the quantity of installed meters up to 680 for the same bid price. Staff is requesting that Council authorize the City Managerto negotiate with Petersen to expand the contract for up to 86 additional installations. The original and expanded project areas are shown on ExhibitA. The meters and radio transmitters will be separately purchased and will be provided to the contractor. Staff has received separate bids from the water meter providers. Based on the customer service records and delivery schedule, staff has chosen National Meter and Automation, Inc., of Santa Rosa, to provide the Badgerwater meter assemblies to the City. The total project cost, including the expanded installation and meter purchase, will be approximately the budgeted amount of $140,000. FISCAL IMPACT: The water rates for the affected residents will remain on a flat rate until such time that the City adopts a residential water rate schedule. There will be a slight increase in long-term maintenance and replacement costs, which will be addressed in the future metered water rate. FUNDING AVAILABLE: Water Fund (118 1) $140.000.00 , Budget Manager Richard C. Prima, Jr. PublicWorks Director Prepared by Lyman Chang, Senior Civil Engineer RCPILCIpmf Attachment cc: City Attorney Purchasing Officer Water Service Manager Petersen Construction Inc. K1WP%PROJECTSIWATERIMeters\Residential Meter InstallationkCAward doc 21612008 G��•l OF <p� C 4Foa� CITY OF LOD' LICWORKSDEPARTME EXHIBITA VICI N ITY MAP Water Meter Installation Area N Autumn Wy. m F � v c_ _ O � Ll = Chablis Dr. OIDID W " ' M m i N NTS Harney Lane xpp ded Project Area Expanded Project rea- F7 =Vacant/Undeveloped Property '—Original Project Area Meter is not to be installed RESOLUTION NO. 2008-25 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR RESIDENTIAL WATER METER INSTALLATION PROJECT (PHASE 2) AND AUTHORIZING THE CITY MANAGER TO EXTEND THE CONTRACT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on January 16, 2008, at 11:00 a.m., for Residential Water Meter Installation Project (Phase 2); and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Location Bid Petersen Construction, Inc. Reno, NV $13,048.00 Vulcan Construction& Maint., Inc. Fresno $27,200.00 Preston Pipeline, Inc. Milpitas $31,232.16 Cal Sierra Construction, Inc. Carmichael $31,840.00 Doug Veerkamp General Engr. Placerville $39,264.00 Lawrence Backhoe Service Atwater $40,888.00 Clyde Wheeler Pipeline, Inc. Oakdale $42,280.00 Odyssey Landscape Company Stockton $45,280.00 G & L Brock Construction Stockton $55,040.00 Carl Crutchfield Construction Stockton $55,040.00 Arrow Construction Sacramento $59,680.00 Altman General Engineering Yuba City $63,392.00 T. E. Service Corporation Modesto $66,064.64 Roto Rooter Stockton $68,032.00 Diede Construction, Inc. Woodbridge $77,200.64 Ford Construction Company Lodi $93,552.00 WHEREAS, staff recommends award of the contract for Residential Water Meter Installation Project (Phase 2) be made to the firm providing the lowest bid price, Petersen Construction, Inc., of Reno, Nevada; and WHEREAS, the bid price of $13,048 is significantly less than the Engineer's estimate of $75,920, and Petersen Construction, Inc., is willing to extend the quantity of meters installed with the same per meter price. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Residential Water Meter Installation Project (Phase 2) to Petersen Construction, Inc., of Reno, Nevada, in the amount of $13,048; and BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to extend the contract up to the original budgeted amount ($140,000 project total, including purchase of meters and remote reading units). Dated: February 20, 2008 hereby certify that Resolution No. 2008-25 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 20, 2008, by the following vote: AYES: COUNCIL MEMBERS —Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None ND11 JOHL City Clerk 2008-25 CITY COUNCIL JOANNE L. MOUNCE. Mayor LARRY D. HANSEN, Mayor Pro Tempore SUSAN HITCHCOCK BOBJOHNSON PHIL KATZAKIAN CITY OF LODI PUBLIC WORKS DEPARTMENT Petersen Construction, Inc. 4865 Joule Street, Ste. C-5 Reno, NV 89502 CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:kkwww.lodi.gov February 15,2008 BLAIR KING City Manager RANDI J OHL City Clerk D. STEVEN SCHWABAUER City Attorney RICHARD C. PRIMA, JR. Public Works Director SUBJECT: Adopt Resolution Awarding Contractfor Residential Water Meter Installation Project (Phase 2) to Petersen Construction, Inc., of Reno, NV ($13,048) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, February 20,2008. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P.O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Lyman Chang, Senior Civil Engineer, at (209) 333-6800, extension 2665. .J2�4� fn Richard C. Prima, Jr. ar 9, Public Works Director RCPIpmf Enclosure cc: City Clerk NCAWARD.DOC