HomeMy WebLinkAboutAgenda Report - December 20, 2006 E-10AGeMA ITEM E-10
CITY OF LOIDI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Records Retained by the Lodi
Police Department
MEETING DATE: December 20, 2006
PREPARED BY: Jerry J. Adams, Chief of Police
RECOAMENDED ACTION: Adopt Resolution Authorizing Destruction of Certain Records
Retained by the Lodi Police Department
BACKGROUND INFORMATION: In compliance with the State of California Public Records Act, and in
the interest of conserving storage space, the Lodi Police
Department makes this annual request to destroy certain records in
excess of five (5) years of age as follows:
1) Background investigations and employment records of previous employees who have left
employment with the City over five years ago. This ddn tt include retirees. (Due to the fact that
some Police Department employees have the ability to carry concealed weapons after they retire,
and the fact that certain types of litigation have no statute of limitations, the Department has
deemed it important to keep the records of all Police Officers and retirees as long as space allows.)
2) Background investigations of previous applicants not hired, over five years old.
3) Crime reports, incident reports and traffic reports over five years old, except for those with pending
court action and all homicide investigations.
4) Invotigations of Citizens Complaints over five years old.
FISCAL IMPACT
FUNDING AVAILABLE
Attachments
cc: City Attamey
NIA
NIA
Jerry . AdarKs
Chief of Police
APPROVED:
Blaiir Xg, City Manager
RESOLUTION NO. 2006-227
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI POLICE DEPARTMENT
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by the
Lodi Police Department, an inventory of which is attached hereto, marked Exhibit A, and
thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
t . The records heretofore identified are no longer required.
2. The Lodi City Council finds
consent to the destruction
attached hereto and the
authorized.
Dated: December 20, 2006
that the City Attorney has given his written
of the records inventoried on Exhibit A
destruction of those records is hereby
I hereby certify that Resolution No. 2006-227 was passed and adopted by the
City Council of the City of Lodi in a regular meeting heli December 20, 2006, by the
fo lowing vote:
AYES: COUNCIL MEMBERS - Hansen, Hitchcock, Katzakian, Mounce,
and Mayor Johnson
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
RAND JOHL
City Clerk
2006-227
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI POLICE DEPARTMENT
REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE SECTION 34090
?) Background investigations and employment records of previous employees who have left
employment of the City over five years ago. This does not include retirees.
2) Background investigations on previous applicants not hired, over five years old.
3) Crime reports, incident reports and traffic reports over five years old, except for those with
pending court action and all homicide investigations.
4) Investigations of citizens' complaints over five years old.
Dated:
JERRYJ. ADAMS
Chief of Police
APPROVED FOR DESTRUCTION
Dated.
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City Aft rney