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Home My WebLink AboutAgenda Report - December 20, 2006 E-0303 AGENDA fT,. rZ i CITY OF'LODI COUNCIL COMMUNICATION TM A(*N!' A TITLE: Quarterly Report of Purchases Between $5,000 and $20,000 MNETING DATE: December 20, 2006 PREPARED BY: Deputy City Manager RIBCOMMOIDED ACTION: Information only. This report is made to the City Council in accordance with Lodi Municipal Code §2.12.060. BACKGROUND INFOFSAATION: During the 3rd calendar quarter of 2006, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through BB. Exh Date Contractor Project Award Amt. A 07/05/06 R W Beck Westside Annex EIR Response (EUD) $ 7,300.00 B 07/06/06 Goldin State Flow Meas. Purchase of Water Meters (PW) $ 5,804.54 C 07/06106 General Pacific, Inc. Purchase of Electrical Wire (EUD) $ 7,241.01 D 07/19/06 J H Simpson Company Heat Pump Replacement (PW) $ 6,735.00 E 07/18106 Groeviger & Company Inventory Replenishment (WIWW) $ 9,792.91 F 07/19/06 Xerox Corporation Copier Maintenance Contract Renewals $10,952.64 G 07/24/06 EBSCO Publishing Library subscription to databases $ 9,380.00 H 07/25/06 Int'I Mailing Equipment Replacement folder/inserter (Finance) $11,033.18 1 07/28/06 Dell, Inc. Replacement PCs (Com. Development) $15,886.69 J 08/03/06 Dell, Inc. Replacement server (Police) $16,588.00 K 08/07106 ESRI, Inc. Purchase Arc1MS server (Fire) $19,933.75 L 08/07106 Pump Repair Service Pump repair parts (WSWPCF) $ 9,338.95 M 08/07/06 Hughes Utilities, Ltd. Inventory Replenishment (EUD) $ 8,124.88 N 08/09/06 Anrak Corporation Rental of Asphalt Cold Planer (PW) $17,400.00 0 08/09106 Trojan Technologies Repl. parts for UV System (WSWPCF) $ 8,537.05 P 08/11/06 Buttes/Center State Pipe Irrigation Valve Replacem't (WSWPCF) $ 6,896.00 Q 08/16/06 West Coast Arborists Removal of dead or dying trees (PW) $ 5,800.00 R 08/18/06 Henderson Bros Co. Replace central heat/air unit at MSC $ 6,144.00 S 08124/06 A. M. Stephens Coast. Rental of paver and roller (PW) $13,600.00 T 08/24106 Law Enforcement Assoc. Purchase receiver/ recorder (Police) $ 7,556.73 U 08/25/06 Goodwin Consulting Grp Prelim. Fin. Study — Water Treatment $19,800.00 V 08/29/06 A. M. Stephens Const. Paving repairs (WSWPCF) $12,200.00 W 09/11/06 Butters/Center State Pipe Replacement Valve (WSWPCF) $ 6,896.00 X 09/18/06 Merit Floor Care Refinish floor in Kirst Hall (HSS) $12,400.00 Y 09/19/06 Xerox Corporation Copy paper (Inventory) $ 5,592.23 Z 09/20/06 Hersey Meters Water Meter Installation Project (PW) $12,645.54 AA 09/27/06 Engineered Glass Walls Replace detention cell window (Police) $ 8,858.33 138 09/28/06 Siemens Power Remote Terminal Units for Wells 27, 28 $16,916.76 FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2006- 2007 Financial Plan. FUNDilNG: Funding as indicated on Exhibits. James R. Krue eputy City Manager APPROVED: - Blair King, City Manager EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Assist in the preparation of Westside Annexation Environmental Impact Report Response DEPARTMENT: Electric Utility CONTRACTOR R. W. Beck, Sacramento AWARD AMOUNT: $7,300.00 DATE OF RECOMMENDATION: July 5, 2006 BIDS OR PROPOSALS RECEIVED: R. W. Beck, Sacramento $7,300.00 "NO BID" or NO RESPONSE RECEIVED: Navigant Consulting, Sacramento BACKGROUND INFORMATION & BASIS FOR AWARD: R.W. Beck will assist Electric Utility staff in developing a comprehensive response to PG&E's comments to the Draft Westside Annexation Environmental Report. R.W. Beck is a national engineering / consulting firm working exclusively for public agencies / utilities. They have expertise / experience in matters involving PG&E and California municipal utilities. This project is time-senistive and R.W. Beck has indicated an ability to complete their work in a timely manner. Staff also contacted Navigant Consulting, Sacramento, but their workload precluded this project. ;;;I II ► 1111 ki R3 Purchase Order No. 15717 160601.7323 Prepared by: George F. Morrow Title: Director, Electric Utility RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Purchase of Water Meters Public Works — Water Division Golden State Flow Measurement, Inc. $5,804.54 July 6, 2006 BIDS OR PROPOSALS RECEIVED: Golden State Flow Measurement, Sacramento "NO BID" or NO RESPONSE RECEIVED: None $5,804.54 EXHIBIT B BACKGROUND INFORMATION & BASIS FOR AWARD: Two 4 -inch compound meters are needed to replenish inventory for industrial installations. Sensus meters are the only meters larger than 3/4" that have been approved for use in the City water system. Golden State Flow Measurement is the distributor of Sensus meters in Northern California. FUNDING: Purchase Order No. 15722 180.1496 Water Inventory Prepared by: Randy Lipelt Title: Sr. Storekeeper RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Purchase of electrical wire Electric Utility General Pacific, Inc., Portland, OR $7,241.01 July 6, 2006 BIDS OR PROPOSALS RECEIVED: General Pacific, Portland, OR All -Phase Electric, Stockton Southwest Power, Benicia G E Supply Company, North Highlands Wesco Distribution, San Leandro "NO BID" or NO RESPONSE RECEIVED: None $ 7,241.01 $ 8,242.88 $10,613.38 $11,939.24 $12,004.70 EXHIBIT C BACKGROUND INFORMATION & BASIS FOR AWARD: #8 copper wire, and #1/0 and 500kcmil aluminum conductor is needed to replenish inventory for the Electric Utility Department. Recommend award to low bidder, General Pacific. FUNDING: Purchase Order No. 15727 160.1496 Prepared by: Randy Lipelt Title: Sr. Storekeeper EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Heat Pump Replacement Public Works J H Simpson Company $6,735.00 July 19, 2006 BIDS OR PROPOSALS RECEIVED: J H Simpson Co., Inc., Stockton $ 6,735.00 Giddens Brothers, Inc. $ 7,150.00 Koehler & Son Heating & Air $7,151.00 "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase order will authorize J. H. Simpson Company to replace the Electric Utility (EU) Operations Center heat pump with a new package unit and perform related work. The existing unit is original to the facility and is 28 years old. In addition to poor efficiency relative to new equipment, the unit fails on a regular basis during both the heating and cooling seasons. The new equipment will comply with mandatory minimum SEER 13 requirements and provide reliable heating and cooling to the Operation Center. The Center is staffed 18 hours/day daily and provides critical systems support functions for the City's utilities. The new equipment is sized and constrained by the existing duct system, which cannot be altered without program interruption. Facilities staff will develop additional cooling capacity for the space as the Operation Center increases its equipment -generated cooling load. Recommended award based on low bid. FUNDING: 103511.7335 Facilities Maintenance Prepared by: Mark Zollo Title: Facilities Supervisor Purchase Order No. 15798 EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Water /Wastewater Inventory Replenishment DEPARTMENT: Public Works, Water / Wastewater Divisions CONTRACTOR Groeniger & Company AWARD AMOUNT: $ 9,792.91 DATE OF RECOMMENDATION: July 18, 2006 BIDS OR PROPOSALS RECEIVED: Groeniger & Company $ 9,792.91 Ed Walsh Company $ 9,159.88 * Walsh did not quote all items "NO BID" or NO RESPONSE RECEIVED: Buttes / Center State Pipe Ferguson Enterprises BACKGROUND INFORMATION & BASIS FOR AWARD: This order replenishes inventory levels for certain repair parts used in the Water and Wastewater system. This order comes after doing a complete physical count of the inventories. This will bring these items to the minimum stocking requirements set by the Water and Wastewater divisions. Recommended award based on low or sole bid. (Groeniger was the low or sole bidder on 24 of 27 items; Walsh was low on two items, but not significantly lower to justify separate awards; one item received no quotes). FUNDING: 180.1496 Water Inventory / 170.1496 WW Inventory Prepared by: Randy Lipelt Title: Sr. Storekeeper Purchase Order No. 15784 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Copier Maintenance Contract Renewals Police Xerox Corporation $10,952.64 July 19, 2006 BIDS OR PROPOSALS RECEIVED: Xerox Corporation, St. Petersburg, FL "NO BID" or NO RESPONSE RECEIVED: None $10,952.64 EXHIBIT F BACKGROUND INFORMATION & BASIS FOR AWARD: Xerox copier renewals coincide with the City's fiscal year. These two renewals cover a Xerox DC460SL and a DC470SL copier in the Police Department. The cost of supplies and maintenance for the fiscal year is $5,476.32 each. Contract with Xerox is recommended because of technician training and the availability of genuine repair parts. FUNDING: 101031.7302 (Department photocopying account) Prepared by: Joel Harris Title: Purchasing Officer Purchase Order No. 15793, 15794 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Library subscription to databases Library Ebsco Publishing, Ipswich, MA $9,380.00 July 24, 2006 BIDS OR PROPOSALS RECEIVED: Ebsco Publishing, Ipswich, MA "NO BID" or NO RESPONSE RECEIVED: None $ 9,380.00 EXHIBIT G BACKGROUND INFORMATION & BASIS FOR AWARD: EBSCOHOST Master File Full Text Select is an ongoing online indexed subscription to hundreds of magazine and journal titles of interest to the library's users. Many of the citations offer the full text of the magazine and journal articles. This service has been available in the library and remotely over the Internet through the library's website for over four years. Continuation of service that is valued and understood by the library users is important to the library in providing consistent uninterrupted service, not only in terms of the overall service itself but also the magazines and journals covered. Users are able to access the magazines and journals continuously over many years, accessing older issues. FUNDING: Purchase Order No. 15781 210801.7308 Library Subscriptions Prepared by: Andrea Woodruff Title: Supervising Librarian RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Replacement Folder / Inserter Finance International Mailing Equipment $11,033.18 July 25, 2006 BIDS OR PROPOSALS RECEIVED: Pitney Bowes International Mailing Equipment "NO BID" or NO RESPONSE RECEIVED: None $ 9.620.00 $11,033.18 EXHIBIT H BACKGROUND INFORMATION & BASIS FOR AWARD: At the present time the Finance / Payroll section manually folds and stuffs approximately 600 auto -deposit forms and checks every two weeks. Accounts Payable processes 200- 300 checks per week. The purchase of a table -top folding/inserting machine will free valuable staff from this manual duty. Staff is recommending the International Mailing machine, due to present check stock. The machine has the ability to process bottom -left addresses in a single pass. The Pitney Bowes machine would require a two-step process. ;;I II ► 1111 ki R3 Purchase Order No. 15825 100503.7700 Accounting Division Prepared by: Cory Wadlow Title: Senior Accountant RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Dell, Inc. Replacement PCs Community Development Dell Inc. $15,886.69 July 28, 2006 "NO BID" or NO RESPONSE RECEIVED: N/A $15,886.69 EXHIBIT BACKGROUND INFORMATION & BASIS FOR AWARD: The Department computers were outdated, some of which were over 7 years old. These old computers were very slow and were subject to constant break -down and lock -ups. The old computers did not have the capabilities to run the new programs. The new computers will allow the Department to operate more efficiently and improve the permit process. FUNDING: Purchase Order No. 15848 340452.7715 Prepared by: Jerry Herzick Title: Building Official RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Dell, Inc. Replacement Server Police Dell, Inc. $16,588.00 August 3, 2006 "NO BID" or NO RESPONSE RECEIVED: N/A $16,588.00 EXHIBIT J BACKGROUND INFORMATION & BASIS FOR AWARD: Current Police Department servers are rapidly running out of space. This server is to remedy this issue, allowing us to store digitized paperwork and photographs. Resolution 2001-107 authorized the purchase of servers from Dell as a city recognized standard. FUNDING: Grant Funds 23411201.7718 Prepared by: Bobby Amin Title: Police Corporal Purchase Order No. 15839 EXHIBIT K RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Purchase ArcIMS server Fire ESRI, Inc., Redlands, CA $19,933.75 August 7, 2006 BIDS OR PROPOSALS RECEIVED: ESRI, Inc., Redlands, CA $ 19,933.75 "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: This equipment is being purchased as part of a regional fire safety and emergency response planning project. The ArcIMS component provides the tools necessary to distribute maps and reports via the intranet or internet without allowing direct access to the network databases. When the system is fully implemented, participating departments and agencies will be able to view designated reports and maps produced in a .jpeg format and placed in a secure environment. This purchase is being made from ESRI in conjunction with a Department of Homeland Security (DHS) grant that is providing additional hardware and ESRI software. The components of this project were approved by the DHS as part of a regional grant project. The equipment is an optimized appliance package designed for use with new and currently - owned software. Because 1) the Fire Department already owns ESRI software, 2) the grant funding provides for the purchase of software and hardware solutions that are specified extensions to ESRI software, and 3) purchasing the optimized appliance package has been determined to be the most cost-effective option, and will reduce the amount of time required by ISD staff to configure the system, Department staff recommends a non-competitive purchase of this package from ESRI. FUNDING: Purchase Order No. 15890 250002.7718 Prepared by: Kevin Donnell Title: Division Chief. Operations RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Pump Repair Service Pump Repair Parts Public Works — White Slough Pump Repair Service $9,338.95 August 7, 2006 "NO BID" or NO RESPONSE RECEIVED: None $ 9,338.95 EXHIBIT L BACKGROUND INFORMATION & BASIS FOR AWARD: The basis for this award is that the parts are like equipment for the Yeoman Chicago pump and that Pump Repair Service is the authorized dealer. FUNDING: Purchase Order No. 15883 170403.7331 Prepared by Del Kerlin Title: Asst. W. T Su RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Inventory Replenishment Electric Utility Hughes Utilities, Portland, OR $8,124.89 August 7, 2006 BIDS OR PROPOSALS RECEIVED: Hughes Utilities /Western States Elec., Portland Wesco Distribution, San Leandro General Pacific, Portland, OR All -Phase Electric, Stockton (Items 1 & 2 only) G E Supply Co., No. Highlands (Items 1, 2 & 5 only) Central Wholesale, Modesto (Items 1,2 & 5 only) Southwest Power, Benicia (Items 1, 2 & 3 only) "NO BID" or NO RESPONSE RECEIVED: Rexel Norcal Valley, Stockton Platt Electric, Stockton $8,124.89 $8,183.18 $8,406.96 $7,451.99 $8,637.03 $8,707.71 $9,559.58 EXHIBIT M BACKGROUND INFORMATION & BASIS FOR AWARD: This order is for the Electric Department Inventory. This order will cover items that have been requested on work orders. This order will also be used to cover the minimum quantities set by the Electric Department. ;;I II ► 1111 ki RT Purchase Order No. 15899 160.1496 Prepared by: Randy Lipelt Title: Sr. Storekeeper RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Anrak, per month Nixon -Egli, per month Diablo Grinding, per day Rental of Asphalt Cold Planer Public Works — Street Division Anrak Corp. $17,400 August 9, 2006 "NO BID" or NO RESPONSE RECEIVED: None $17,400.00 $21,000.00 $2,499.00 EXHIBIT N BACKGROUND INFORMATION & BASIS FOR AWARD: This item was presented to the City Council at the July 6, 2005 meeting. Rental of the pavement cold planer based on the approximate cost of $18,000 per month was passed, Resolution 2005-127. This request covers additional needed work for annual thin overlay on the following streets: South Central Ave., Cypress Street to Vine Street Maple Street, Washington Street to Cherokee Lane Harold Street, Central Avenue to Garfield Street FUNDING: Purchase Order No. 15904 3215031.7322 Prepared by: George M. Bradl Title: Street Superintendent RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Replacement Parts for UV System Public Works - WSWPCF Trojan Technologies, Inc. $8,537.05 August 9, 2006 BIDS OR PROPOSALS RECEIVED: Trojan Technologies, Inc., Ontario, Canada "NO BID" or NO RESPONSE RECEIVED: N/A $ 8,537.05 EXHIBIT O BACKGROUND INFORMATION & BASIS FOR AWARD: The parts listed on the attached purchase order are replacement parts needed to maintain the UV system. All items are proprietary to the Trojan system at White Slough. FUNDING: Purchase Order No. 15884 170403.7331 Prepared by: Del Kerlin Title: Assistant W.T. EXHIBIT P RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Irrigation Valve Replacement Public Works - WSWPCF Buttes / Center State Pipe $6,896.00 August 11, 2006 BIDS OR PROPOSALS RECEIVED: Buttes / Center State Pipe, Stockton $6,896.00 Foster Flow Control $7,152.23 "NO BID" or NO RESPONSE RECEIVED: Ferguson BACKGROUND INFORMATION & BASIS FOR AWARD: This valve is needed for the continued operation of the irrigation / pond storage system at White Slough. Our maintenance staff has attempted several repairs with limited success. Replacement is necessary. FUNDING: Purchase Order No. 16005 170403.7331 Prepared by: Del Kerlin Title: Assistant W. T. Supt. RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Removal of Dead or Dying Trees Public Works, Street Division West Coast Arborists $ 5,800.00 August 16, 2006 West Coast Arborists, Anaheim, CA Arborwell, Rancho Cordova Grover Landscape Service, Modesto "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: These trees were previously approved for removal. ;;Ilkill] Ilk Purchase Order No. 15929 3215036.7720 Prepared by: George M. Bradley Title: Street Superintendent $ 5,800.00 $ 6,800.00 $ 7,000.00 EXHIBIT Q RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Henderson Bros. Co., Inc. J H Simpson Co., Stockton Replace Central Heat/Air Unit at MSC Public Works, Facilities Division Henderson Bros Co. $ 6,144.00 August 18, 2006 "NO BID" or NO RESPONSE RECEIVED: Koehler & Son, Lodi Giddens Bros., Lodi Air Systems, Sacramento $ 6,144.00 $ 8,645.00 EXHIBIT R BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase will authorize Henderson Bros. Co. to replace the Municipal Service Center Streets/Water/Wastewater Division office HVAC rooftop package unit with a new package unit and perform related work. The existing unit is original to the facility and is 28 years old. In addition to poor efficiency relative to new equipment, the unit fails on a regular basis during both the heating and cooling seasons, including three events since June. The new equipment will comply with mandatory minimum SEER 13 requirements and provide reliable heating and cooling to the Streets/W/WW offices. ;;Il`Jill7IW01 Purchase Order No. 15941 103511.7719 Prepared by: Mark Zollo Title: Facilities Supervisor RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Rental of Paver and Roller Public Works, Street Division A M Stephens Construction $13,600.00 August 24, 2006 BIDS OR PROPOSALS RECEIVED: A. M. Stephens (paver & roller, per day, w/ operators) Tom Mayo (paver & roller, per day, w/ operators) Lodi Grading & Paving (paver & roller/day, w/ operators) "NO BID" or NO RESPONSE RECEIVED: None $ 4,040.00 $ 4,300.00 $ 5,020.00 EXHIBIT S BACKGROUND INFORMATION & BASIS FOR AWARD: This is part of the annual thin overlay project performed by the Street Division. In the past staff has rented a large paver for this operation. This year staff has a need to add the rental of a vibratory roller because of the new performance graded asphalt, which has added to the cost of rental. All equipment comes with operators. The cost on the purchase order is an estimate based on two days of paving with the small paving machine at $1,760 per day, two days with the big paving machine at a cost of $3,040 per day, and four days roller rental based on $1,000 per day. . FUNDING: Purchase Order No. 15950 Streets Operating Budget Prepared by: George M. Bradl Title: Street Superintendent RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Purchase Receiver / Recorder Police Law Enforcement Associates $7,556.73 August 24, 2006 BIDS OR PROPOSALS RECEIVED: Law Enforcement Associates Corp., Youngsville, NC "NO BID" or NO RESPONSE RECEIVED: None $ 7,556.73 EXHIBIT T BACKGROUND INFORMATION & BASIS FOR AWARD: A new body wire transmitter, receiver and recording device is needed by the Police Department Investigations Bureau for conducting covert operations. The current device is several years old and often does not work properly, which creates the need for us to attempt to borrow a similar unit from other agencies. Research was conducted by our Special Investigations Unit and this brand was suggested by other users of such devices and appears to best fit the needs of the bureau. This requested equipment is manufactured by Audio Intelligent Devices, a division of Law Enforcement Associates (LEA). LEA markets the AID products directly to law enforcement, military and security personnel. FUNDING: Purchase Order No. 15912 State COPS Grant, Account 2351001.7718 Prepared by: Bryan Noblett Title: Investigations Lieutenant EXHIBIT U RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Preliminary Financing Study — Surface Water Treatment Plant DEPARTMENT: Public Works - Engineering CONTRACTOR Goodwin Consulting Group AWARD AMOUNT: $19,800.00 DATE OF RECOMMENDATION: August 25, 2006 BIDS OR PROPOSALS RECEIVED: Goodwin Consulting Group, Sacramento "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: $19,800.00 City Council authorized staff to contract for professional services to assess conceptual financing alternatives for construction of facilities to utilize the Woodbridge Irrigation District surface water supply. Goodwin Consulting Group has broad based experience in this type of work for communities in our region. Due to the short time schedule required to submit a timely response to the City Council, one bid was solicited for these professional services. FUNDING: Purchase Order No. 15958 182005.1836.2300 Prepared by: Wally Sandelin Title: Citv Enqineer RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Paving Repairs Public Works — White Slough A. M. Stephens Construction $12,200.00 August 29, 2006 BIDS OR PROPOSALS RECEIVED: A. M. Stephens Construction, Lodi Lodi Grading and Paving "NO BID" or NO RESPONSE RECEIVED: Granite Construction, Stockton $12,200.00 $11,991.00 EXHIBIT V BACKGROUND INFORMATION & BASIS FOR AWARD: Contacted three paving contractors for quotes on paving repairs, only two responded. Although A.M. Stephens' quote is slightly higher than Lodi Paving, it was determined by our street division that the extra value to the work provided by the petromat fabric included in the A.M. Stephens quote, exceeds the cost difference in the two quotes. FUNDING: Purchase Order No. 15975 172485.1836.1200 Prepared by Del Kerlin Title: Asst. W. T. Supt. RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Replacement Valve Public Works — White Slough Buttes / Center State Pipe $6,896.00 September 11, 2006 BIDS OR PROPOSALS RECEIVED: Buttes / Center State Pipe, Stockton Foster Flow Control "NO BID" or NO RESPONSE RECEIVED: Ferguson Co. $ 6,896.00 EXHIBIT W BACKGROUND INFORMATION & BASIS FOR AWARD: This valve is needed for the continued operation of the irrigation/pond storage system at White Slough. Our maintenance staff has attempted several repairs with limited success. Replacement is necessary. FUNDING: Purchase Order No. 16005 170403.7331 Prepared by Del Kerlin Title: Asst W.T. Su EXHIBIT X RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Refinish floor in Kirst Hall DEPARTMENT: Community Center — Hutchins Street Square CONTRACTOR Merit Floor Care AWARD AMOUNT: $12,400.00 DATE OF RECOMMENDATION: September 18, 2006 BIDS OR PROPOSALS RECEIVED: Merit Floor Care, Stockton $12,400.00 "NO BID" or NO RESPONSE RECEIVED: Boberg Floors, Sacramento Wes Haley Floors, Ceres Firstbrook Fine Wood Floors, Modesto Michael's Hardwood Floor Service, Modesto BACKGROUND INFORMATION & BASIS FOR AWARD: The hardwood floor in Kirst Hall has not been resurfaced in over two years, and when last resurfaced, the work was not done properly. Rework was done under warranty, but the new finish lacked durability. Staff contacted the five vendors listed above. Boberg Floors and Wes Haley Floors were non-responsive; Firstbrook Fine Wood Floors measured the floor but subsequently informed staff the location was too far away; Micheal's Hardwood Floor Service measured the floor and subsequently informed staff they no longer had a contractor's license. The recommended contractor for the current job, Merit Floor Care, has performed work at City of Stockton, Grupe University Park, St. Mary's High School, University of the Pacific, Stockton Ballroom, and Micke Grove Park. I visited three of the facilities where Merit has done work for many years, and the owners are very happy with the work and the price. Work includes sanding and refinishing of maple flooring in Kirst Hall. Refinishing will include one coat of sealer and three coats of Bona Supersport gloss gym finish. FUNDING: 108525.7334 Prepared by: Donnie Sanford Title: Sr. Facilities Maintenance Worker Purchase Order No. 9232 EXHIBIT Y RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: Copy Paper (Inventory) Finance - Stores Inventory Xerox Corporation $5,592.23 DATE OF RECOMMENDATION: September 19, 2006 BIDS OR PROPOSALS RECEIVED: Xerox Corporation $5,592.23 Office Depot $5,710.75 JC Paper, Sacramento $5,861.60 Kirk XpedX, Hayward $6,266.94 Office Max $6,568.99 "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase will replenish the inventory of 8.5" x 11" white copier and printer paper stored at the MSC warehouse for distribution to City departments as it is requested. Award recommendation based on low bid. FUNDING: Purchase Order No. 16048 100.1447 Stores Inventory Prepared by: Joel Harris Title: Purchasing Officer EXHIBIT Z RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Water Meter Installation Project Public Works Hersey Meters $12,645.54 September 20, 2006 BIDS OR PROPOSALS RECEIVED: One proposal requested from Hersey Meters "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: Since April of 2006, staff has been collecting residential water usage data and electric usage data using a loaner reader (handheld) from the Hersey Meter company. The loaner handheld is needed because the city's existing handhelds are far too old to effectively read the electronic signal from the new water meters installed for the pilot project. The Hersey company has requested the loaner handheld be returned. Therefore, to continue collecting ware usage data, the city must purchase the proposed updated handhelds, which are the most compatible with the I-Tron signal transmitters on the meters. This brand has been used for many years and is also compatible with the city's financial software. Staff has requested two handhelds be purchased to replace two of the six handhelds that are currently in operation, and to provide a redundant device. The two new handhelds will be used to read both water meters and electric meters. FUNDING: Water Utility Capital Outlay Fund: Account 181456 Prepared by: Charlie Swim Title: Sr. Civil Enqineer Purchase Order No. 16052 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Engineered Glass Walls Replace Detention Cell Window Police Engineered Glass Walls $8,858.33 September 27, 2006 "NO BID" or NO RESPONSE RECEIVED: N/A $8,858.33 EXHIBIT AA BACKGROUND INFORMATION & BASIS FOR AWARD: Arrested individual hit window with hand and fractured window. The fractured window leaves the cell unavailable for detaining arrested individuals. The window is a lamination that includes an electrostatic layer designed to turn opaque, which obstructs visibility into/out of the cell. This feature facilitates passage of juveniles past general population and minimizes hostile interactions between incarcerated individuals. Window design and construction are custom to specific application and provided by a single manufacturer. The uniqueness of the materials and the need to expedite repair require a sole sourced quote. FUNDING: The work will be charged to Acct. 100200.7334, Damage to City Property. Actual repair costs and P.W. staff time associated with the repair will be back -charged to the individual through court-ordered restitution. Prepared by: Mark Zollo Title: Facilities Supervisor Purchase Order No. 16065 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Remote Terminal Units for Wells 27 and 28 DEPARTMENT: Public Works CONTRACTOR Siemens Power Transmission & Distribution AWARD AMOUNT: $16,916.76 DATE OF RECOMMENDATION: September 28, 2006 BIDS OR PROPOSALS RECEIVED: Siemens Power Transmission & Distribution, c/o George E. Honn Company "NO BID" or NO RESPONSE RECEIVED: None $ 16,916.76 EXHIBIT BB BACKGROUND INFORMATION & BASIS FOR AWARD: Siemens Remote Terminal Units (BTUs) are the standard for the Water Utility Water Wells. These units have proven reliable and contain interchangeable parts with RTUs at the City's other well sites and utilize the same programming language as the City's Water System Control and Data Acquisition (SCADA) system. The George E. Honn Company is the factory representative for Siemens. The actual purchase is from the Siemens Power Transmission and Distribution factory. ;;Ilkill] Ilk Purchase Order No. 16082 182463.1836.2000 / 1 82465.1836.2000 Prepared by: Charlie Swimley Title: Sr. Civil Engineer