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HomeMy WebLinkAboutAgenda Report - December 6, 2006 E-08AfQt61111110A ITEM E4 JS% CITY OF LORI COUNCIL COMMUNICATION T� AGENDA TITLE: Adopt Itesolution Approving an Extension of the Existing Contract for Mainte4ance of Landscape Areas for Groups A, B, and C with Odyssey Landscape Company, Inc., in the Amount of $185,686 MEETING DATE: Decemtber 6, 2006 PREPARED BY: Public Works Director RECOMMEM)ED ACTION: Adopt a resolution approving an extension of the existing contract for Maintenance of Landscape Areas for Groups A, B, and C with Odyssey Landscape Company, Inc., in the amount of $185,586. BACKGROUND INFORMATION: This project provides for the extension of the existing contract with Odyssey Landscape Company for the maintenance of 146 landscaped sites (totaling almost 30 acres) within the City and at the White Slough Water Pollution Control Facility. This contract has been divided into three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape Areas, Group B — Maintenance of Lower Sacramento Road and Adjacent Landscape Areas; and Group C — Maintenance of Cherokee Lane and Adjacent Landscape Areas. This extension contains no increase in cost. Odyssey Landscape Company was the low bidder in 2006 and has proven to be a dependable and conscientious contractor, even donating services as needed for special events. This is the first extension for this contract. This contract will be effective January 1, 2007 through December 31, 2007. FISCAL IMPACT: This annual contract totals $185,586 and maintains the existing landscape sites at the current reduced -frequency level. Note that this work is separate from the landscape maintenance locations included in the various Landscape Maintenance Assessment Districts that have been established in new developments. Maintenance work at those locations is done on a weekly basis. FUNDING AVAILABLE: The money for the first six months of this maintenance contract is budgeted in the 2006107 operating budget and is distributed among nine different departments/divisions throughout the City of Lodi. Funding for the remainder of the contract will be in the proposed 2007108 operating budget. The contract provisions allow the City 1p,$djyst service levels to conform to the budget as necessary. ste, Financial Prepared by Curt Juran, Assistant Streets and Drainage Manager RCP/GMBJIdsg cc Joel Hbrris, Purchasing Agent Georgie M. Bradley, Streets and ©rpinage Manager Curt firan, AssisUnt Streets and drainage Manager APPOtOVED: Rich'ard C.'Nma, Sr. Public Works Director Blair King, City Manager r J:COU NC I LGW LandscapeAward2007 Am 1 9 9/29!2006 EXTENSION OF CONTRACTS FOR MAI NTrENANCE OF MISCELLANEOUS LANDSCAPE AREAS GROUP A, B, AND C Pursuant to Paragraph 5.000 E of the Contract entitled Maintenance of Miscellaneous Landscape Arens 2005, dated March 15, 2005, and Paragraph 5.000 F of the Contract entitled Maintenance of Miscellaneous Landscape Areas 2006, Group B dated March 15, 2005 between the City of Lodi and Odyssey Landscape Company, Inc. and the City of Lodi (the "Contract"), the parties hereby agree to extend the contracts an additional year from January 1, 2007 through December 31, 2007, for Groups A, B, and C on the same terms and conditions as set forth in the Contracts referenced above. IN WITNESS WHEREOF, the parties hereto have set their hands this 6th day of December, 2006. CITY OF LODI, a California municipal corporation I -AIR KING, City Manager ATTEST: ik-NEM JOHL, City C*k APPROVED AS TO FORM: i). STEPHEN SCMABAUER C ty Attorney Odyssey Landscape Company, Inc. FRANK ADAMS, President/Owner RESOLUTION NO. 2006-218 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING EXTENSION OF EXISTING CONTRACTS FOR MAINTENANCE OF LANDSCAPE AREAS, GROUPS A, B, AND C NOW, THEREADRE, BE IT RESOLVED that the City Council of the City of Lodi hereby approves the extension of existing contracts between the City of Lodi and Odyssey Landscape Company, Inc., for the maintenance of landscape areas, Groups A, B, and C, in an amount not to exceed $185,586; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the extension of the contract on behalf of the City of Lodi for the term January 1, 2007 through December 31, 2007. Dried: December 6, 2006 I hereby certify that Resolution No. 2006-218 was passed and adopted by the City Council of the Cily of Lodi in a regular meeting held December S, 2006, by the fo#owing vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 0�- RANM JOHL City Clerk