HomeMy WebLinkAboutAgenda Report - November 15, 2006 E-07AGENDA ITEM 9407
�" CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Task Order with RMC Water and Environment for Preparation of the
City of Lodi Recycled Water Master Plan
MEETING DATE: November 15, 2846
PREPA D BY: Public Works Director
RECOIY1111ENDED ACTION: Approve a task order with RMC Water and Environment for preparation
of the City of Lodi Recycled Water Master Plan.
BACKGROUND INFORMATION: On October 27, 2006, the State Water Resources Control Board
(SWRCB) issued notification of award to the City of a $75,000 Recycled
Water Facilities Planning Grant. The grant application was approved by
Council on February 1, 2006 and was prepared and processed by RMC
Water and Environment.
An important element of the City's long-term water supply is the use of recycled water to serve the water
demands of the community. The 2005 Urban Water Management Plan projects that by 2030 up to 2,700 acre
feet of recycled water could be used annually within the urbanized area of the community.
An adopted Recycled Water Master Plan is prerequisite to future City grant applications for construction of
recycled water facilities. The Recycled Water Master Plan will look at areas of use within the community, as
well as the agricultural areas westerly toward White Slough Water Pollution Control Facility. The new
development areas of Lodi are conditioned to install facilities that would implement the Recycled Water Master
Plan. Agriculture usage will be assessed as part of the consultants' work on the master plan.
The planned Study Area for this Recycled Water Master Plan has been approved by the SWRCB and is provided
as Attachment A. The RMC scope of services and estimated fees are provided in Attachment B. Included in the
scope of services is coordination with the concurrent Joint Stockton/Lodi Recycled Water Master Plan study.
Early in the study, a Shirtsleeve Session with the City Council will be held to review key assumptions in the
program and the general approach to preparing the Recycled Water Master Plan. Completion of the report is
scheduled for July 2008. At that time, staff will bring forth the recommendation(s) and request Council
approval for moving forward with the recommended alternative.
FISCAL iIWIPACT: Not applicable.
FUNDING AVAILABLE: Water Fund - $30,000 maximum Planning Grant - $75,000
New Development Funding Sources - $100,000 Reynolds Ranch - $24,000
, ��u
Ruby _, PLAste, Fina' I Servie anager
Richard C. Prima,
Public Works Director
Prepared b'1' F. Wally Sandelin, City Engineer
RCPIFWSAWnt
Attachment$
cc: F. Wagy Sandelin, City Engineer Paul Fernandez, Senior Traffic Engineer Sharon Welch, Senior Civil Engineer
Del Kerlin, WW Treatment Superintendent Frank Beeler, W/WW Superintendent
APPROVED:
Blair King, C' nager
JAWaterlC RMC Task Order RWMP.doc 11/10/2006
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Exhibit B
ROM I November 2, 2006
Lo�, Angeles
Mr. Charles Swirnley, Jr.
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Senior Civil Engineer
San Jose
Public Works Department
walnut Creek
City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Subject: Task Order No. Two: Recycled Water "Master Plan
Dear Mr. Swimicy_
At the City of Lodi's request, RMC Water and Environment (RMC) is pleased to present
this proposal to prepare a Recycled Water Master Plan for the City.
BACKwGROUND
The City of Lodi recognizes several benefits for developing a Recycled Water Master
Plan (RWMP) to define the recycled water market potential and identify recommended
projects to deliver recycled water for non -potable uses within the City and proposed
areas of annexation:
■ Inaproves Water Supply Reliability. Groundwater is currently the sole source of
water supply used within the City. With the groundwater basin in a state of
overdraft, the City of Lodi is in need of alternative supply sources to meet future
water demands, which are projected to more than double between ''005 and 2040.
Use of recycled water to serve non -potable demands within this area would preserve
groundwater supplies for potable uses and provide additional supply reliability for
the City.
• Reduces Wastewater Discharges. The City of Lodi, like other wastewater
dischargers in the Central Valley, is facing increasingly stringent wastewater
discharge regulations. Increased use of recycled water is a key strategy for
complying with these future discharge regulations and helps to position the City for
ultimately achieving zero discharge.
■ Provides Interim Solution for Use of Supplemental WID Supply. The City of
Lodi currently contracts with Woodbridge irrigation District (WID) for an annual
surface water supply of 6,000 AFY which is currently unused because the City does
not yet have facilities in place to develop that supply. Early construction of portions
aory Street
of the recycled water distribution infrastructure could provide the City of Lodi with
9th Floof
an interim usage of the raw water supplies from WID to serve non -potable irrigation
demands. These demands would ultimately be served by recycled water once
construction of all of the recycled water distribution facilities is completed.
Y p
415.32 3 .,4401
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The scope of work presented below is for development of a Recycled Water Master Plan
which will evaluate the potential for recycled water use within the City limits and
bl"ovrativeSolutions for
proposed westside annexation areas
Water and the Environment
l%ge2of5
November 2, 2006
MOF WORK
*ntifi�d the fo$owing tasks to complete the scope of works for this project. The tasks associated
v*h his scope of work c*ply with the requirements set forth in Appendix B of the Water Recycling
lending Program Guidelines.
Ift sk 1 Project tion
'L is twk involves the co tion std communications between the RMC team and the City throughout the
duration of the project, an4 the Quality Assurance/ Quality Control (QA/QC) activities for project
deliverables. An initial kiilkoff meeting will be held with the Project Team to confirm overall approach and
sehcdule. RMC will also provide the City with monthly status updates for the project.
I3rliverables:
1. Kick off Meeting
2, Monthly Status Resorts
urea kjp 'ors:
• RMC will attend * total of four (4) coordination meetings (including the Kickoff meeting) with the
City to discuss pr*ct status as needed.
Mosk 2 locycied Water Feasibility Study
l lC will document the r yeled water potential in the City of Lodi by evaluating potential markets and
confirming the giomtity arl quality of available recycled water supplies. As part of this task, RMC will
complete the following:
icy AssumWflons Teehnbal Memoranda. RMC will prepare a technical memorandum documenting the
kid assumptions that will ire used in the development of the RWMP, including but not limited to: market
asoessrnent methodology, design criteria, and cost criteria. The TM will be revised based on comments from
the City.
proach Workshop. U#on completion of the Key Assumptions TNT, RMC will conduct a xvoii.shop \N Ali
C y Council to review thekey assumptions and general approach of tip,; RVV'NIP. Ties workshop ,4 ii1 aim ,
irlude discussion of how the RWMP will interface with the Joint RWMP that the City is conducting with
S*cklun.
Dinka Cohen aired Review. RMC will collect and review any pertinent information for this project (e.g.,
p*vious pining reports; land use information; water use records to determine nota -potable demands;
raoycled/raw water supply and quality data; available survey/geotechnical data; etc).
11Orket Aaaesement. RMC will build upon previous studies to conduct a detailed recycled water market
a essment for the City. Tjlis assessment will involve the following tasks:
• User Iden ficW oai RMC will identify both urban, industrial and agricultural users within and
surrounding the Ci* of Lodi that could potentially use recycled water to meet non -potable demands.
This will include identification of both existing and future recycled water users.
■ Dewnd_AssessmUsing water use records and evapotranspiration (E/i') data, RMC will
determine the timif and quantity of non -potable demands for each of the potential recycled water
users identified. TVs will include quantification of average annual demands, peak month demands,
and peak hour derntlnds.
■ Water Suphe Asseasment. RMC will document the timing and quantity of recycled water and raw
water WID supplies available to serve the non -potable demands within and around the City of Lodi,
including peak mor*h and annual supply availability.
Page 3 of 5
November 2, 2006
•#ert Iffy As4itssmet. RMC will gather water quality data for the various water supply sources
currently used in'the study area, including (1) existing recycled water; (2) raw surface water
(Mokelurme Rivett) supplies; and (3) groundwater supplies. RMC will also evaluate water quality
data projected for future recycled water supplies when the Lodi starts using the surface water
supplies from WID.
RMC will evaluate the quality of each of these supplies in relation to the water quality needs of the
potential urban, industrial and agricultural recycled water users. This will include evaluation of
various water quality parameters of intcrest (e.g., total dissolved solids (TDS), chloride, sodium,
anunonia, nitrate, nitrite, etc) to determine suitability as an irrigation supply, especially for sensitive
crops types.
Recycled Water Feasibility Workshop. RMC will hold a workshop with the City and other interested
stokeholders to present the preliminary results from the recycled water market assessment and review
assumptions and outstanding items.
I liverabla::
I. Draft and final Key Assumptions TM
2. Approach Worksltbp
3. Project Feasibility°Workshop
u #ions:
• Pertinent informa*n will be readily accessible.
• The Recycled Wa6r Feasibility workshop will be a half-day workshop, hosted by the City of Lodi
Task 3 AlternatiDevelopment and Evaluation
1C will develop and ev*uate recycled water alternatives for delivering recycled water and non -potable
Y*cr to potential recycie&water customers within the City of Lodi. This task will involve the following:
Development or Conceptual :Utrrnatkvs. B;rsed nn the resul? ; of Oie market RNIC
will develop cone tual alternatives, including preliwir,ary alignilwats (e.g. specific 1)ip(�iine rut+:cs)
for the recycled wilter and non -potable distribution systems, pumping/storage facility locations, and
potential demands served by each alternative. Potential satellite treatment opportunities will be
developed as appropriate. These conceptual alternatives .will include an interim alternative to use
raw water WID s*lies to serve non -potable demands. RMC will prepare a technical memorandum
describing the Cotceptual Alternatives for the City's review and feedback. As part of this task,
these alternatives will be compared to potential potable water supply alternatives that can be
implemented to meet demands.
• Alternative Refitment and Evaluation. Based on preliminary feedback on the conceptual
alternatives, RMC will rcfine the conceptual alternatives. A hydraulic model (e.g. H2O Map) will
be used to determine facility requirements and sizing (e.g., pipeline, storage, pumping) for each
alternative. In addition, planning level cost estimates (including capital costs, operation and
mairstenance costs, and unit costs) will be developed for each alternative.
•
Alternatives Ev*ation Workshop/Mid-Course Review Meeting. RMC will present the
preliminary results -of the alternatives evaluation at a workshop with the City and other interested
stakeholders, including representatives from the State Water Resources Control Board.
Dri VgW- tiles:
1. Conceptual Alternative TM
2. Alteftaative s Evalu ion Workshop
ltge4of5
November 2, 2016
• No more than We recycled water alternatives, including a "No Project Alternative", will be
developed.
• RMC will devel a hydraulic model using H2O Map (or similar) for determination of distribution
facility suing re emcnts.
• The Alternatives valuation Workshop will be a half-day workshop.
Task 4 Recycled;Water Outreach
UIC will coaduct variou$ outreach activities to potential recycled water users and the general public u1
o0ier to educate them on I�e benefits of recycled water use. This task will involve:
• Initial Meetings with Potential Recycles/ 'Vater Users/Opinion Leaders. RNIC will meet witli
the largest potentijl recycled water users and opinion leaders (e.g., major vineyards) to describe the
purpose of the project, gage their potential interest in using recycled water and discuss any
preliminary concetns they may have relating to water quality and supply reliability.
• Follow -Up Meetiogs with Potential Recycled Water Users. Following development of recycled
water alternatives, RMC will hold follow-up meetings with the largest potential recycled water uses
to present the alternatives and discuss any concerns they may have with implementation of the
project. The results of these meetings will be incorporated into the recycled water master plan.
General Public Outreach. RMC will develop a recycled water brochure that describes the
proposed project, the benefits of recycled water and safety of its use. RMC will also help to
facilitate a public workshop to address any questions and/or concerns that the public may have.
LWiy . m6lm:
1. Large User MectirEs
2. Public Outreach 11,1]aterials
3. Public Workshop
AKu2N:
• There will be a tool of 5 initial meetings and 5 follow-up with the largest potential recycled water
users
• The budget for de*Wopment of the recycled water brochure will be limited to $10,000.
TINk 3 Rocyeled Water Mewter Plan
Tkis tank involves development of Recycled Water Master Plan for the City of Lodi. The RWMP will
indudo at least two phases an interisn please that involves use of recycled water infrastructure to convey
ra* WiD supplies; and a lgng-term phase that involves serving the annexation area, and futurve development
looted in the General Plates sphere of influence.
Drat RVNMP. RIAC will develop a Draft RWMP that documents the results from Tasks 2 -4 and
presents the recom*iended recycled water project. Specifically, the Draft RWMP will include:
o A summa* of study area characteristics, including information on project setting (e.g.,
hydrologic features, groundwater basins, population and land use); water supply
characteristics and facilities; wastewater characteristics and facilities.
o Recycled Water market assessment results (potential users and demands, water quality
requirements, etc).
o Specific agnments, locations and sizes for the recycled water and non -potable system
alternatives and recommended project(s)
ftge 5 of 5 November 2, 2006
o Preliminary cost estimates (capital, O&M, annual) for each alternative and the
recoffimeW project(s).
o Fbtential unding/fisancing options to implement the recommended recycled water and non -
potable p$ojects.
o A draft Implementation plan that outlines strategies for interagency agreements with
WoodbriL— Irrigation District, additional recycled water outreach, permitting, an.i
environn*ntal compliance for the recommended project(s).
o Prelimin*y recycled water market assurances for the recommended project(s) and a
descripti* of the ataicipated schedule for future connections.
o Potential Folicy option for developers as it relates to the installation of recycled water and/or
non-potale distribution piping.
• Draft RWAIP Workshop. R:v1C; tivili facilitate a workshop ltiith City staff quid othir intcZVsted
stakeholders to w' view the recommendations of the Dram RWMP and solicit comments and
feedback.
• Final RWA'IP. IMC will prepare a Final RWMP that incorporates all comments received on the
Draft.
liv ra6l
1. Draft Mager Plan.
2. Final Master Plan
• Tha Draf t Master lan will be provided electronically.
• Tho Nks%r Plan 'orkshop will be a half-day workshop.
•
Ten (10) copies o6the Final Master Plan will be printed and distributed to the City.
E nTtMATE
T* fele estimate and for this scope of work is attached.
SOHBKTU
tea tativt schedule for iris scope of work is attached.
R C Vva r appwiates Ws opportunity to continue providing our consulting services to the City of Lodi.
If * -u have any questions 4r require fkrther information, please do not hesitate to call nye at 415.321.3414.
Vey truly yours,
F46C Wa *W and Enviror)sent
R hael M. Wark, P.E.
S or Pr+o*t Manager
City of Lodi
Recycled Water Master Pian
Foo gsfilwge
RMC Labor Nouns
sfe
Mark-up
TOTAL
Total
L r Graphic
Task Description
RMC Labor ($)
ODCs ($j
(10%)
COST (s)
PIC
PM
PE 2
PN 1
Admin
Hours
Des' n Firm
r
198/hr
1541hr
0.
75..
$1 0
,..: ;$400
$40
t Coordination
14
40
9
63
$11,800
0
$400
$40
12,240
QA/QC
8
4
12
$2,500
$0
$0
$2,500
0 .$
:BO
0,
2A2.
>04f8
5$0'
S400 `.
.. $40
Key Assumptions TM
2
8
16
26
$4,500
$0
$0
2A AM
AwasohlMe on' of
4
8
12
$2,9170
$'0
$50
$5
filgg
Data Collection
8
24
32
$5,300
$0
$150
$15
$5,465
Market Assessment
8
24
60
40
132
$21,300
$0 1
$0
$21,300
RW FeewbiSity Workshop
4
12
16
8
40
$6,800
$0
$200
$20
$7,020
1AUX
44
„94
0'
212
$"d'
$6,800
1
$500
$200
$70
$50
7,
Development of Conceptual Atts - TM
2 20 12 42
Alemative Refinement and Evaluation
8
2
48
60
140
$22,200
$0
3
$22,200
Alternative Evaluation Workshop
4
16
8
40
$6,800
$0
$loci
S']
$7,020
O 11
36,
64
2
.tF'.;.
0
166
$".
QW
41,000
$900
Large Recycled Water User Meetings
24
4"
40
104
$19,300
0
1
$0
Education Materials
2
6
16
26
$4,500
$8,000
$500 -
$850
$13,850
Public Workshop
4
16
16
36
$6,500
$0
$500
$50
$7,050
as
400
0 ---
214
$34A0
$1,000
$250
Draft Master Ian
8
21
60
32
124
$20,200
$1,000
$100
1,
Draft Master Plan Workshop
4
8
16
8
36
$6,000
$0
$0
$6,000
Final Master Plan
2
1
24
16
54
$8,700
$500
$1,000
5150
$10,350
SubbWffaurs
88
2:
372
184
9
919
�ubtohlcost
7
$155,700
10,000
$3,000
$1,300
iTO,
ID Task Name
A ! Lodi Recycled Water Master Plan
2
Task 1 - Project Coordination
j-
Kickoff Mtg
4
Coon*mW*n lilleetifW
9
Task 2 - RW Feasibility Study
10
Key Assumptions TM
Wed 11115,*5
Approach Workshop
12
Da6 Collection
13
Market Assessment
14
RW Feasibility Workshop
15
Task 3 - Alternative Analysis
16
Develop Conceptual Atts
17
Submit TM
16
City Review
19
Alt Evaluation
20
Afts. Evaluation Workshop
21
Task 4 - Recycled Water Outreach
22
Initial Meetings with Targeted Ui
23
Follow -Up Meetings with Target(
24
Outreach Materials
25
Public Meeting
26
Task 5 - RWUP
27
Prepare Draft
Wed 211 4107
Submit Draft
26
City/SWRCB Review
30
Prepare Final
31
Submit Final
Duration
Start
Finish
184 days
Wed 11/15106
Mon 7130107
149 days
Wed 11/1511)b
Mon 6!11107
1 day
Wed 11115,*5
Wed 11,15106
131 days
Mon 121111/06
Mon 6/11167
44 days
Thu 11116106
Tue ili"T I.
15 days
Thu 11/16/06
Wed 1216106:;
I day
Thu 11/30/06
Thu 11/30106
I . 5 . days . . .
.... T66 11/16/06
Wed 1216/06:.
28 days
Thu 1217/06
Mon 1115/07:!'
I day
Tue 1/16/07
Tue 1/16107 j.
62 days.
Wed 1/171q7
Thu 4112/07
2 Wks.
Wed 1/1711,
Tue 1/30/07::.:.
I day:
Wed 1/31107
Wed 1131/07
2 Wks
Thu 211107
Wed 211 4107
46 days
Thu 2115107
Wed 4/11/07
1 day:
Thu 4/12107
Thu 4112/07
153 days
Thu 12171136
Mon 7/9/07:1
28 days
Thu 121710F
Mon 1115/07
20 days
Fri 4113/07
Thu 5110/07:
23 days
Fri 41131
Tue 5115107';:
1 day
Mon 719
Mon 7/9/07!.
71 days
Fri 4113x-
Mon 7130107
20 days
Fri 4113/�'
Thu 5110107
I day
Fri 5/11/0'
Fri 5/11107:_
30 days
Mon 5114107
Fri 6/22107
14 days:
Tue 7/10107
Fri 7/27107
1 day
Mon 7130/07
Mon 7/30107
2007
. ..... .. ....
ion . Feb € Mar i AD( i Mav Jun
11115
0
qP
Lh
M& 11130
Task Milestone External Tasks A asIRS,
Project: Lodi RWMP Split Summary Externat Miiestorie
Date: November 2006 ....... .......
Progress Project Summary Deadline
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