HomeMy WebLinkAboutAgenda Report - November 1, 2006 E-06AGENDA ITEM EAP
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt'Resolution Authorizing City Manager to a Execute Professional Ssrvices
Agreement with Wenell Matthels Bowe for Design Services of the
Municipal Service Center {MSC} Transit Vehicle Maintenance Facility (Not is
Exceed $75,00)
MEETING DATE: Novernber 1, 2006
PREPA*ED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute a
professional services agreement with Wenell Mattheis Bowe (WMS)
for design services of the Municipal Service Center (MSC) Transit
Vehicle Maintenance Facility, not to exceed $75,000.
BACKGROUND INFORMATION: The City maintenance shop facility was constructed in 1972. The
shop has undergone numerous low -budget fixes to maintain its
functionality, however, there are significant deficiencies in the
mechanical and electrical systems, work space, storage and parking
for vehicles, as well as new requirements for alternative fuels. Currently, large pieces of equipment,
including all the large transit vehicles, cannot be serviced within the shop and are instead maintained
outside in the yard utilizing portable lifts.
This project will provide approximately 10,000 square feet of maintenance facility space, including work
bays for vehicles and buses up to 45 feet long, a welding shop, parts room, storage, offices, and
associated staff support spaces. The project was originally included in the FY 05106 budget with funding
for design and construction split among transit, water and wastewater. Since adoption of the budget,
staff has applied for and received an apportionment of San Joaquin County's Public Transit Account
(PTA) funds from the State Transportation Improvement Program. This project has been programmed for
$1,850,000 in FY 07/08 and will have to be constructed in that year or risk loss of funds. The remainder
of the construction funding will be from impact fees and Transportation Development Act transit capital
funds. Staff is requesting Council to authorize the design contract to ensure that the PTA funding can be
utilized within the specified time frame.
The design services included are for space planning, technical specifications and schematic design
drawings to complete a set of "Bridging Documents." Bridging Documents are a set of drawings and
specifications that establish minimum and desired design criteria for the facility. The documents, along
with City standard documents, would then serve as plans and specifications for a public bid. The lowest
responsible bidder consisting of a contractor/design team would then complete the design, obtain a
building permit, and construct the facility.
APPROVED: i
Blair Ki y Manager
J IPROJECTMTRANSITWSC Transit Vehicle Maintenance Facility%CC PSA WM9 Transit MSC.doc
1 0/2 6120 06
Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with
Wenell Mattheis Bowe for Design Services for the Municipal Service Center (MSC) Transit Vehicle
Maintenance Facility (Not to Exceed $75,000)
November 1, 2006
Page 2
Staff received three (3) proposals for the above noted work:
Derivi Construction & Architecture of Stockton (DCA)
T. Mitchell Engineers and Associates of Oakland (Mitchell)
Wenell Mattheis Bowe of Stockton (WMB)
In accordance with City purchasing ordinance section 3.20.075 Professional/Technical Services
Contract, "Such contracts shall be awarded on the basis of professional qualifications and experience,
quality of service, past performance and negotiated prices". The following staff members reviewed the
proposals: Richard Prima, Public Works Director; Gary Wiman, Construction Project Manager;
Dennis Callahan, Fleet and Facilities Manager, and Tiffani Fink, Transportation Manager. The initial
proposals from two of the firms (WMB and DCA) were very dose, within $4,600 (WMB's price was lower).
The proposal from Mitchell was $15,800 less but did not include the specialized services staff feels is
appropriate for this project. Staff is recommending awarding the agreement to WMB based on our
evaluation criteria which included demonstrated ability to perform the services in a timely manner, past
performance on City projects and the negotiated price for the services. In addition, WMB has performed
work on the MSC Master Plan which included preliminary work on the vehicle maintenance facility. WMB
will be subcontracting with Maintenance Design Group (MDG) for the vehicle service bay portion of the
work. MDG specializes in designing maintenance shops and has been highly recommended by other
municipalities.
FISCAL IMPACT: Failure to award the contract could result in the loss of the $1.85 million
PTA funding for construction of the facility. The design services costs
include the architects' and their sub -consultants' fees and allowances for
printing and other reimbursable costs.
FUNDING AVAILABLE: Transit Fund 1250 $75,000
Ruby P te, Financial Services Manager
Richard C. Prima, A.
Public Works Direct
Prepared by Tiffani M. Fink, Transportation Manager
RCPITF/puff
cc: Purchasing Officer
Fleet and Facilities Manager
Tranapartation Wriager
ContAructlon Pro)ect Manager
J- IRR0JECTSITRANS1T1MSC Transit Vehicle Maintenance Facility= PSA WMB Transil MSC.doc 1 012 6120 06
RESOLUTION NO. 2006-194
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH WENELL MATTHEIS AND BOWE FOR THE
MUNICIPAL SERVICE CENTER TRANSIT VEHICLE
MAINTENANCE FACILITY
WHEREAS, pursuant to Lodi Municipal Code Section 3.20.075,
professional/technical services contracts can be awarded on the basis of professional
qualifications and experience, quality of service, past performance, and negotiated prices;
and
WHEREAS, staff recommends awarding the agreement to Wenell Mattheis and
Bowe due to its work on the Municipal Service Center (MSC) Master Pian, which included
preliminary work on the maintenance shop, its past performance on City projects, and the
negotiated price for services.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Wenell
Mattheis and Bowe for the MSC transit vehicle maintenance facility in an amount not to
exceed $75,000.
Dated: November 1, 2006
I hereby certify that Resolution No. 2006-194 was passed and adopted by the Lodi
City Council in a regular meeting held November 1, 2006, by the following vote:
AYES: COUNCIL MEMBERS -- Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
I JOHL
City Clerk