HomeMy WebLinkAboutAgenda Report - October 18, 2006 E-04AGENDA ITEM "4
CITY OF Loom
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Traffic Signal Preventive Maintenance
and Rgair Program, Fiscal Year 2006107, to Republic ITS, of Novato ($18,894), and
Appropriating Fund for On -Call Traffic Signal Repairs ($20,000)
MEETING DATE: October 18, 2006
PREPAIWD BY: Public Works Director
RECONMENDED ACTION: Adopt a resolution awarding the contract for the above project to Republic
ITS, of Novato, in the amount of $18,894 and appropriating funds for traffic
signal repairs in the amount of $20,000.
BACKGOOUMD INFORMATION: The project includes providing preventive maintenance and repair services
for the forty-seven City -maintained traffic signal and lighting systems. The
specifications require the contractor to provide signal maintenance
inspections at 120 -day intervals and to annually test the traffic monitors.
Specifications for this project were approved on September 6, 2006. On September 27, 2006, the City received
one bid for this project from the current contractor for the City. We are confident in their workmanship and
recommend that Council award the contract.
The Department has two electrician positions who maintain water wells, storm pumps, and White Slough electrical
equipment and provide electrical support for the City's buildings and facilities. Traffic signal preventive
maintenance has been contracted out in recent years due to workload. Signal repairs, as needed, were generally
done by City staff. However, in June 2006, one electrician relocated to another company. Staff recommends
Council appropriate additional funds for unforeseen repairs if the City's electrician is unable to perform the signal
repair worts. The project specifications included a bid item for unscheduled repair work. We do intend to fill the
electrician vacancy, but that process will take some time.
In addition, staff recommends the City Manager be authorized to extend the contract for one year if it is mutually
agreed upon by both parties and advantageous to the City.
Bidder Location Bid
Repair
Labor Only
(Price per Hour)
Engineer's Estimate $20,210
$90
Riopublic ITS Novato $18,894
$110
FISCAL 11111111PACT: Staff will annually request funding for this program.
FUNDING AVAILABLE: Measure K included for Preventive Signal Maintenance in FY 06107 budget.
Appiropriate additional $20,000 in Measure K funds for unforeseen traffic signal repairs.
%r CUL-�
Ruby Pte, Financial
Richard C. Prima, Jr\\
Public Works Directory
Prepared by Paula Fernandez, Senior Traffic Engineer
cc: City Wrney Street Superintendent Technical Services Manager Kerskes
City liEngineer Assistant Street Superintendent Senior Traffic Engineer
PureMsing Officer
APPROVED:
Blair Kin ity Manager
J:IPROJECTS%SIG@4ALS1PreventiveMaintename12006 Preventive\Caward.doe 10113/2406
RESOLUTION NO. 2006-183
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR TRAFFIC SIGNAL PREVENTIVE MAINTENANCE
AND REPAIR PROGRAM, FISCAL YEAR 2006-07, AND FURTHER
APPROPRIATING FUNDS FOR ON-CALL TRAFFIC SIGNAL REPAIRS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 27, 2006, at
11:00 a.m., for Traffic Signal Preventive Maintenance and Repair Program, Fiscal Year
2006-07, for the 47 City -maintained traffic signal systems described in the specifications
therefore approved by the City Council on September 6, 2006; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
En*ewls 11stimete $20,210 $ 90
Rep0blic Electric, Novato $18,894 $110
WHEREAS, staff recommends that the contract be awarded to Republic ITS, of Novato,
California, in the amount of $18,894 and that an additional $20,000 in Measure K funds be
appropriated for unforeseen traffic signal repairs; and
WHEREAS, staff farther recommends that the City Manager be authorized to extend the
contract for an additional one-year period if mutually agreed upon by both parties.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the
contract for Traffic Signal Preventive Maintenance and Repair Program, Fiscal Year 2006-07,
for the 47 City -maintained traffic signal systems to Republic ITS, of Novato, California, in the
amount of $16,894; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby appropriates an
additional $20,000 in Measure K funds for unforeseen traffic signal repairs; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to extend the
contract for an additional one-year period if mutually agreed upon by both parties.
Dated: October 18, 2006
-^ I hereby certify that Resolution No. 2006-183 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 18, 2006, by the following vote:
AYES: COUNCIL MEMBERS - Beckman, Hansen, Johnson, Mounce, and
Mayor Hitchcock
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
R NDI �JO H
City Cleric
2006-183