HomeMy WebLinkAboutAgenda Report - October 4, 2006 E-04AGENDA ITEM &q
CITY OF LORI
COUNCIL COMMUNICATION
TM
AGENDA!, TITLE: Adopt a resolution awarding the purchase of pole -mount and pad -mount
transformers to ERMCO, Inc., of Dyersburg, TN ($83,851.06) (EUD)
MEETING DATE: October 4, 2006
PREPAID BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid for the purchase
of 27 pole -mount and fire pad -mount transformers to ERMCO, Inc., of
Dyersburg, Tennessee, the bidder whose proposal and equipment meet
City of Lodi specifications, and whose transformers are expected to yield the lowest overall life -cycle
costs. Total purchase price is $83,851.06.
BACKGODUND INFORMATION: On August 2, 2006, the City Council authorized the advertisement
for bids for pole -mount and pad -mount transformers to meet the Electric
Utility Department's anticipated needs for mid -2007.
On September 6, 2006, bids were opened for three sizes each of pole -mount and pad -mount
transformers, and life -cycle costs were evaluated. (Life -cycle costs are the combined total of purchase
price plus cost of operation based on estimated power loss during the projected life of the transformer.
Power loss in a transformer results from resistance to electrical current in the primary and secondary
windings, creating heat, combined with the power needed to energize the core of the transformer.) A
summary of the life -cycle cost evaluation for the transformers is attached as Exhibit A. The successful
bidder, Electric Research and Manufacturing Cooperative (ERMCO), is represented by Hees Enterprises
of Astoria, OR.
These transformers are expected to arrive in May, 2007, to cover anticipated mid -2007 requirements.
FISCAL IMPACT: Initial cost $83,851.06, to be recovered by revenues from future sale of power.
FUNDING: Electric Utility Department 2006-2007 Financial Plan and Budget, Line Extensions
;06106by Paist* Financial} Services Manager
rge Morrow, Electric Utility Director
t
Attachment: Exhibit A
Prepared by Joel Harris, Purchasing Officer
cc: City Attoifley
EUD Eledricai Engineer
APPROVED: / �
Blair Kind -,--City Manager
Transformer Bid Evaluation
Polemount
September 6, 2006
Bid Item 1: 25kVA, 120/240 Volt, Single Phase Conventional Pole
Vendor
Unit
Extended
Unit
Price $
Price $
ERMCo cto Hees Enterprises, Inc.
834.00
4,170.00
WESCO Distribution -San Leandro
1,838.00
9,190.00
GE Supply
1,328.00
6,640.00
Howard Industries, Inc.
1,270.00
6,350.00
Central Moloney, Inc.
No Bid
Central Moloney, Inc.
Hughes Supply, Inc. -Cooper
1,009.00
5,045.00
Bid Item 2: 37.5kVA, 120/240 Volt, Single Phase Circuit -Protected Pole
Unit
Vendor
Unit
Extended
Price $
Price $
Price $
ERMCo cto Hees Enterprises, Inc.
1,236.00
11,124.00
WESCO Distribution -San Leandro
2,374.00
21,366.00
GE Supply
1,895.00
17,055.00
Howard Industries, Inc.
2,015.00
18,135.00
Central Moloney, Inc.
No Bid
1,820.00
Howard Industries, Inc. -Cooper
1,400.00
12,600.00
Bid Item 3: 50kVA, 120/240 Volt, Single Phase Circuit -Protected Pole
Vendor
Unit
Extended
Number of units:
Price $
Price $
ERMCo cto Hees Enterprises, Inc.
1,359.00
17,667.00
WESCO Distribution -San Leandro
2,666.00
34,658.00
GE Supply
2,890.00
37,570.00
Howard Industries, Inc.
2,054.00
26,702.00
Central Moloney, Inc.
No Bid
1,312.50
Howard Industries, Inc. -Cooper
1,820.00
23,660.00
Bid Opening: September 6, 2006
Tax (factor): 1.0775 Primary Winding: 12,000 Volt Line -to -Line
No Load Loss $/watt: 3.75
Load Loss $/watt: 1.25
Number of units: 5
Transformer Eval 09-15-06_pole.xls 1
45 500
Life Cycle
No Load
Load
Number of units:
9
(weeks)
Price
Loss
Loss
No Load
Load
Cost of
w/tax $
(watts)
(watts)
Loss value Loss value
Losses $
4,493.18
70
312
1,312.50
1,950.00
3,262.50
9,902.23
77
346
1,443.75
2,162.50
3,606.25
7,154.60
55
323
1,031.25
2,018.75
3,050.00
6,842.13
68
320
1,275.00
2,000.00
3,275.00
5,435.99
49
372
918.75
2,325.00
3,243.75
Transformer Eval 09-15-06_pole.xls 1
45 500
Life Cycle
Delivery
Height
Number of units:
9
(weeks)
No Load
Load
7,755.68
31-33
41
Price
Loss
Loss
No Load
Load
Cost of
w/tax $
(watts)
(watts)
Loss value Loss value
Losses $
11,986.11
83
423
2,801.25
4,758.75
7,560.00
23,021.87
100
507
3,375.00
5,703.75
9,078.75
18,376.76
80
424
2,700.00
4,770.00
7,470.00
19,540.46
92
414
3,105.00
4,657.50
7,762.50
13,576.50
80
489
2,700.00
5,501.25
8,201.25
Transformer Eval 09-15-06_pole.xls 1
45 500
Life Cycle
Delivery
Height
Number of units:
13
(weeks)
No Load
Load
7,755.68
31-33
41
Price
Loss
Loss
No Load
Load
Cost of
w/tax $
(watts)
(watts)
Loss value
Loss value
Losses $
19,036.19
119
500
5,801.25
8,125.00
13,926.25
37,344.00
123
630
5,996.25
10,237.50
16,233.75
40,481.68
102
384
4,972.50
6,240.00
11,212.50
28,771.41
114
505
5,557.50
8,206.25
13,763.75
25,493.65
107
601
5,216.25
9,766.25
14,982.50
Transformer Eval 09-15-06_pole.xls 1
45 500
Life Cycle
Delivery
Height
Weight
Cost $
(weeks)
(inches)
(pounds)
7,755.68
31-33
41
400
13,508.48
31
37
322.2
10,204.60
23
21.8
336
10,117.13
22-24
32
334
8,679.74
39-41
37
328
21,777.75 39-41 41 441
51 800
Life Cycle
Delivery
48
625
Life Cycle
Delivery
Height
Weight
Cost $
(weeks)
(inches)
(pounds)
19,546.11
31-33
40.9
529
32,100.62
31
42
507
25,846.76
23
32.7
501
27,302.96
22-24
36
442
21,777.75 39-41 41 441
51 800
Life Cycle
Delivery
Height
Weight
Cost $
(weeks)
(inches)
(pounds)
32,962.44
31-33
40.9
582
53,577.75
31
46
561.74
51,694.18
23
33.1
817
42,535.16
22-24
39
560
40,476.15
39-41
43
551
EXHIBIT A
EXHIBIT A
Transformer Bid Evaluation
Bid Opening: September 6, 2006
Padmount
Tax
(factor):
1.0775
Primary Winding: 12,000 Volt, Delta Connected
No Load Loss $/watt:
3.75
September 6, 2006
Load Loss $/watt:
1.25
Bid Item 1: 150 kVA, 208Y/120 Volt, Three Phase Pad
Number
of units:
1
65
>2.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
_oss (watts.oss (watt:
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
ERMCo c/o Hees Enterprises, Inc.
5,955.00
5,955.00
6,416.51
323
1594
1,211.25
1,992.50
3,203.75
9,620.26
29-31
49
3.800
WESCO Distribution -San Leandro, CA
7,774.00
7,774.00
8,376.49
332
1242
1,245.00
1,552.50
2,797.50
11,173.99
52
48
2.710
GE Supply
7,485.00
7,485.00
8,065.09
635
2113
2,381.25
2,641.25
5,022.50
13,087.59
22
53.15
3.180
Howard Industries, Inc.
7,980.00
7,980.00
8,598.45
306
1617
1,147.50
2,021.25
3,168.75
11,767.20
18-20
46
2.300
Hughes Supply, Inc. -Pauwels
6,376.00
6,376.00
6,870.14
325
1555
1,218.75
1,943.75
3,162.50
10,032.64
26-28
52
2.120
Hughes Supply, Inc. -Cooper
6,861.00
6,861.00
7,392.73
339
1326
1,271.25
1,657.50
2,928.75
10,321.48
27-29
50
2.940
Central Maloney
No Bid
Bid Item 2: 225 kVA, 480Y/277 Volt, Three Phase Pad,
Number
of units:
1
65
>3.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
oss (watt:.oss (watt:
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
ERMCo c/o Hees Enterprises, Inc.
6,990.00
6,990.00
7,531.73
379
2224
1,421.25
2,780.00
4,201.25
11,732.98
29-31
49
5.500
WESCO Distribution -San Leandro, CA
10,290.00
10,290.00
11,087.48
383
1764
1,436.25
2,205.00
3,641.25
14,728.73
52
56
3.890
GE Supply
8,800.00
8,800.00
9,482.00
730
2726
2,737.50
3,407.50
6,145.00
15,627.00
22
50.16
3.940
Howard Industries, Inc.
9,198.00
9,198.00
9,910.85
413
2,130
1,548.75
2,662.50
4,211.25
14,122.10
18-20
51
3.800
Hughes Supply, Inc. -Pauwels
7,664.00
7,664.00
8,257.96
442
1956
1,657.50
2,445.00
4,102.50
12,360.46
26-28
58
3.540
Hughes Supply, Inc. -Cooper
8,266.00
8,266.00
8,906.62
399
1730
1,496.25
2,162.50
3,658.75
12,565.37
27-29
50
3.850
Central Maloney
No Bid
Bid Item 3: 500 kVA, 480/277 Volt, Three Phase Pad,
Number
of units:
3
75
>4.0
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
oss (watt:.oss (watt:
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
%
ERMCo c/o Hees Enterprises, Inc.
10,638.00
31,914.00
34,387.34
751
3470
8,448.75
13,012.50
21,461.25
55,848.59
29-31
49
5.700
WESCO Distribution -San Leandro, CA
15,242.00
45,726.00
49,269.77
620
3664
6,975.00
13,740.00
20,715.00
69,984.77
52
60
5.230
GE Supply
12,300.00
36,900.00
39,759.75
1359
5406
15,288.75
20,272.50
35,561.25
75,321.00
22
56.89
4.120
Howard Industries, Inc.
14,724.00
44,172.00
47,595.33
802
3786
9,022.50
14,197.50
23,220.00
70,815.33
18-20
61
4.300
Hughes Supply, Inc. -Pauwels
11,878.00
35,634.00
38,395.64
692
3905
7,785.00
14,643.75
22,428.75
60,824.39
26-28
58
4.000
Hughes Supply, Inc. -Cooper
13,099.00
39,297.00
42,342.52
845
2992
9,506.25
11,220.00
20,726.25
63,068.77
27-29
50
4.320
Central Maloney
No Bid
Transformer Eval 09-15-06_pole.xls 2
RESOLUTION NO. 2006-179
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BIDS FOR THE PURCHASE OF
POLEMOUNT AND PADMOUNT TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 6, 2006, at
11:00 a.m. for the purchase of polemount and padmount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on August 2,
2006; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends the award of the bids for the various types
and sizes of polemount and padmount transformers for the Electric Utility Department be made
to the bidder whose proposal and equipment meet City of Lodi specifications and whose
transformers are expected to yield the lowest overall life -cycle costs, listed as follows:
Polemounts: 27 ea Electric Research & Manufacturing Cooperative (ERMCO) $35,515.48
Padn-ounts: 5 ea ERMCO $48,335.56
$83,851-06
NOW, THEREFORE, BE IT RESOLVED that the award of the bids for the purchase of
polemount and padmount transformers for the Electric Utility Department be and the same is
hereby awarded to the lowest responsible bidder, ERMCO, Inc., of Dyersburg, Tennessee,
(represented by Hees Enterprises of Astoria, OR) in the total amount of $83,851.06.
Dated: October 4, 2006
I hereby certify that Resolution No. 2006-179 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 4, 2006, by the following vote:
AYES: COUNCIL MEMBERS -- Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J NNIFER PERRIN
Interim City Clerk
2006-179
r -%jMI 4 A
EXHIBIT A
Transformer Bld Evaluation ®1d Opening: September 6, 21106
Polemaunt
rax (factor):
0.0775
Prlfnary Winding: }2,006 Volt Vne4o-Line
9
48
625
No Load Loss Slwatt:
3.75
Vendor
L"
No Load
Load
Loss
September 6, 2006
No Load
LOW
Load Loss SAva .
1.26
Vendor
Unit Extended
Price
Loss
Loss
Bid Nem f: 25kVA,1201240 Volt, Single Phase Conventional Pole
Cost of
Life Cycle
Delivery
Number of units:
5
Costs
45
500
wAex S
(watts)
(watts)
No Load
Load
Cost S
(weeks)
(inrhes)
(pounds)
IMGo Fps EMeipiispal'PIC �
Vendor
Lirsit
Extended
Price Loss
Loss
No Load Land
Cost of
Life Cycle Delivery
Height
ViAW&
9,078.75
Price $
Price S
wltax $ (watts)
(watts)
Loss value Loss value
Losses S
Cost $ (weeks)
(Inches)
(pounds)
tV'5. *064*-
` 49 1,... 7 312 12 e_ttl l� � . 3 _ - F' : '.
7,470.OD
WESCO Distribution -San Leandro
1,638.00
9,190.00
9,902.23 77
346
1.443.75 2,162.50
.
3,806.25 _
13,508,48 31
37
322,2
GE Supply
1,328.00
6,640.00
7,154.60 55
323
1,031.25 2,018.75
3,050.00
to,204.60 23
21.8
336
Howard Industries, Inc,
1,270.D0
6,350.00
6,842.13 68
320
1,275.00 2,000,00
3,275.00
10,117,13 22.24
32
334
Central Moloney, Inc.
No Bid
80
489
2.706.00 5,501.25
8,201.25
21,777.75
39-41
41
441
Hughes Supply, Inc, -Cooper
1,009.00
5,045.00
8,435.99 49
372
918.75 2,325.00
3,243.75
51879.74 3941
37
328
1314 Nem 2: 37.5kVA, 1201240 Volt, Single Phase Circuit -Protected Pole
No Load
Number of units:
9
48
625
Vendor
L"
No Load
Load
Loss
Loss
No Load
LOW
Cost of
Life Cycle
Vendor
Unit Extended
Price
Loss
Loss
No Load Load
Cost of
Life Cycle
Delivery
Height
Weight
Costs
Price $
Price s
wAex S
(watts)
(watts)
Loss value Loss value
Losses $
Cost S
(weeks)
(inrhes)
(pounds)
IMGo Fps EMeipiispal'PIC �
37,344.00
123
630
VVESCO Distribution -San Leandro
2,374.011
21,386.00
23,021.117
100
50}7
3,875.00 5,703.75
9,078.75
32,100.62
31
42
507
GE Supply
1,1195.00
17,055.00
16,376.76
80
424
2,706.00 4,770.00
7,470.OD
25,844.16
23
32.7
501
Howard Industries. Inc.
2,015.06
16,135.00
19,540.48
92
414
3,105.00 4,657.50
7,762.50
27,302.96
22-24
38
442
Central Mooney, fnc.
No INd
Howard industries, Inc. -Cooper
1,1920,00
Howard Industries. Inc. .Cooper
1,400.00
12,660.00
13,576.56
80
489
2.706.00 5,501.25
8,201.25
21,777.75
39-41
41
441
Bid Nem 3: 50WA,1201240 Volt, Single Phase Clrcuit•Proteaterd Pok Number of units: 13 51 Wo
Transformer Evat 1)9.15-0 jx"-xis 1
No Load
Load
Vendor
L"
Extended
Plica
Loss
Loss
No Load
LOW
Cost of
Life Cycle
Delivery
Height
Weight
Price i
Price $
wltax S
(watts)
(watts)
Loss value Loss value
Losses $
Costs
(weeks)
(Inches)
(pounds)
-`
VVESCO Distribution -San Leandro
2,666.00
34,656.00
37,344.00
123
630
5,996.25
10,237.50
16,233.75
53,577.75
31
46
561,74
GE Supply
2,990.00
37,570.00
40,481.68
102
384
4,972.50
6,240.00
11,212.50
$1,694.18
23
33.1
817
Howardlndusgtes. bc.
2054.00
28,702.00
28,771.41
114
505
5,557.50
8,2116.25
13,763.75
42,555.16
22-24
39
560
Central Moloney, Inc.
INO Bid
Howard industries, Inc. -Cooper
1,1920,00
23,690.00
25,483.65
107
601
5,216.25
9,766.25
14,982.50
40,476.15
3941
43
551
Transformer Evat 1)9.15-0 jx"-xis 1
P_XHIBM
EXHI BIT A
Transformer Bid Evaluation
Padmount
September S. 2006
Bid Opening: September 6, 2006
Tex (factor): 1.0775 Primary Winding. 12,000 Volt, Della Connected
No Load Loss SAvatt: 3.75
Load Loss Shvatt: 1.25
Bid Item 1: 160 kVA, 20BYl120 Voll, Three Phase Pad
'[j,379
2zz�225�
Number of units:
1
VJESCO Disubt ion -San Leandro. CA
10,290.00
65
>2.0
Vendor
Unit
Extended
Price
No Load
Load No Load Load
Cost of
Lire Cycle
Delivery
Height
Impedance
8,800.00
Price $
Price $
witax $
oss (watts.oss
(watts Loss value Loss value
Losses S
Cost $
(weeks)
(inches)
96
RlylCt rJ pelf �ii1e+P�; .: r -
' k,5� alt .z4155btl
�a'
,d4 los_,:_ 324'
'
("'11,44'a_._ ...Qlt ....`.
vvEt3C0 olstrilwtion -Son Leandro, CA
7,774.00
7,774.00
8,376.49
332
1242 1,245.00 1,552.50
2,797.50
11,173.99
52
48
2.710
GE Supply
7,485.00
7,465.00
6,065.09
635
2113 2,381.25 2,841,25
5,022.50
13,087,59
22
53.15
3.t80
Howard Industries, Inc.
7,980.00
7,980.00
8,898.45
306
1617 1,147.50 2,021.25
3,168.75
11,767.20
18.20
46
2.300
Hughes Supply, Inc.-Pauwals
6,378.00
6,376.00
6,476.14
325
1555 1,218.75 1,943,75
3,182.50
10,032.64
26.28
52
2.120
Hughes Supply, Inc. -Cooper
6,861.00
6,851.00
7,392.73
339
1326 1,271.25 1,857.50
2,928.75
10,321.46
27-29
50
2.940
Central Maloney
No Bid
Bid Item 2: 225 kVA, 480Y1277 Volt, Three Phase Pad,
Number of units:
1
65
>3.5
Vendor
Unit
Extended
Price
No Load
Load No Load Load
Cost of
Life Cycle
Delivery
Height
Impedance
Pfice $
Price S
w/tax S
oss (wattt
oss (watts Loss value Loss value
Losses S
Cost $
(weeks)
(inches)
%
Bid Item 3: 500 kVA, 4601277 Volt, Three Phase Pad, Number of units: 3 75 >4.0
Vendor UM Extended Price No Load Load No Land Load Cost of Lffe Cycle Delivery Height Impedance
Price $ Price $ w/tax S oss (watttoss (watts Loss value Loss value Losses S Coat $ (weeks) (inches) %
iFs ',W
'[j,379
2zz�225�
VJESCO Disubt ion -San Leandro. CA
10,290.00
10,290.00
11,067,46
383
1764
1,436.25
2,205.00
3,541,25
14,726.73
52
58
3.890
GE Supply
8,800.00
8,800.00
9,482.00
730
2726
2,737.50
3,407.50
6,145.00
15,627.00
22
50.16
3.940
Howardlndusirtes,Inc.
9,198.00
9,198,00
9,910.85
413
2,130
1,548.75
2,662.50
4,211.25
14,122.10
18-20
51
3.800
Hughes Supply. Inc. -Pauwals
7,664.00
7,664.00
8,257.96
442
1956
1,657.50
2,445.00
4,102.50
12,360.46
26-28
58
3.540
Hughes Supply, Inc. -Cooper
8,266.00
6,288.00
8,906.62
399
1730
1,496.25
2,162.50
3,656.75
12,566.37
27.29
5o
3.850
Central Maloney
No Bid
Bid Item 3: 500 kVA, 4601277 Volt, Three Phase Pad, Number of units: 3 75 >4.0
Vendor UM Extended Price No Load Load No Land Load Cost of Lffe Cycle Delivery Height Impedance
Price $ Price $ w/tax S oss (watttoss (watts Loss value Loss value Losses S Coat $ (weeks) (inches) %
iFs ',W
751 < Pg'
WESCO Distribution -San Leandro, CA
15,242.00
45,726.00
49,269.77
620
3664
6,975.00
13,740.00
20,715.00
69,984.77
52
60
5.230
GE Supply
12,300.00
36,900.00
39,759.76
13%
5408
15,288.75
20,272.50
35,561.25
75,321.00
22
56.89
4.120
Howard Industries, Inc.
14,724.00
44,172,00
47,595.33
802
3786
9,022.50
14,197.50
23,220.00
70,615.33
18.20
61
4.300
Hughes Supply, Inc.-Pauwels
11,878.00
35,634.00
38,385.84
692
3905
7,785.00
14,643.75
22,428.75
50,824.39
26.26
58
4.000
Hughes Supply. Inc. -Cooper
13,099.00
39,297.00
42,342.52
845
2992
9,500.25
11,220.00
20,726.25
63,068.77
27-29
50
4.320
Central Maloney
No Bid
Trwmbrmor Erol 0945-M— sale."
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