HomeMy WebLinkAboutAgenda Report - September 20, 2006 E-08AGENDA ITEM E -to 2
OF LOBI
COUNCIL COMMUNICATION
TM
AGENDAi, TITLE: Adopt Resolution Accepting Improvements Under Contract for White Slough
Water Pollution Control Facility Holding Pond No. 1 Rehabilitation,
12751 Borth Thornton Road and Appropriating Additional Funds ($1,500)
MEETING DATE: September 20, 2006
PREPARED BY: Public Works Director
RECOM&EM)ED ACTION: That the City Council adopt a resolution accepting the improvements under
the "White Slough Water Pollution Control Facility Holding Pond No. 1
Rehabilitation, 12751 North Thomton Road" contract and appropriating
funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: The project was awarded to Delta Oilfield Services, Inc., of Woodland, on
April 5, 2006, in the amount of $167,500. This project consisted of
windrowing, aerating, and air drying approximately 25,000 cubic yards of
eroded soil and organic material, in place, at the bottom of Holding Pond
No. 1. The project also consists of loading, hauling, and placing the suitably -dried material at a designated
storage yard at the White Slough Water Pollution Control Facility and other incidental and related work, all as
shown on the plans and specifications for the project. The contract has been completed in substantial
conformance with the plans and specifications approved by City Council.
The contract completion date was September 28, 2006, and the actual completion date was August 23, 2006.
The final contract price was $176,294.50. The difference between the contract amount and the final contract price
is mainly due to an additional 1,353 cubic yards of material that was removed from Pond No. 1. The contract
quantity for moving the soil material was an estimate and truck loads were counted during the project to obtain a
more accurate measurement. As part of the contract award, Council approved an appropriation of $175,000 to
fund this project. This $175,000 included monies to cover contingencies on this project, but this was not enough
to fund all of the extra material that was moved. Staff is now requesting Council approval for an additional
appropriation of $1,500 to cover the costs for this contract, as well as other incidental project -related costs.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion
with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is
complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the
prime contractor in the event of a payment dispute.
FISCAL NPACT: Failure to perform this work could have led to decreased storage capacity in
the pond, as well as permit violations duo to over topping of the pond.
FUNDING AVAILABLE
Budgeted Fund: Wastewater Capital Fund
Additional Request:
$175,000.00
$ 1,500.00
$176,294.50
Public Warks Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
RCPIWKFtpmf
CC: Joei Harris, Purchasing Officer Frank Beeper, Asst, Wastewater Treatment Superintendent
APPROVED: f 1•
Blair Kin Manager
J %PROJECTS�SEWERIWSWPCFIWS Holding Pond 1lcaccpt.doc 813012po6
When Recorded, Please Return to.
Lodi City Clerk
P.O. Box 3006
Lodi, CA 95241-1910
RESOLUTION NO. 2006-173
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR WHITE SLOUGH WATER
POLLUTION CONTROL FACILITY HOLDING POND NO. 1
REHABILITATION, 12751 NORTH THORNTON ROAD, BETWEEN
THE CITY OF LODI AND DELTA OILFIELD SERVICES, INC.,
AND APPROPRIATING ADDITIONAL FUNDS
WHEREAS, the White Slough Water Pollution Control Facility Holding Pond No. 1
Rehabilitation, 12751 North Thornton Road, Project consisted of windrowing, aerating, and
air drying approximately 25,000 cubic yards of eroded soil and organic material in place at
the bottom of Holding Pond No. 1; and
WHEREAS, the project also consisted of loading, hauling, and placing the suitably -
dried material at a designated storage yard at the White Slough Water Pollution Control
Facility and other incidental and related work, all as shown on the plans and specifications
for the project; and
WHEREAS, the project was awarded to Delta Oilfield Services, Inc., of Woodland,
California, on April 5, 2006, in the amount of $167,500.00, and the contract has been
completed in substantial conformance with the plans and specifications approved by City
Council; and
WHEREAS, the contract completion date was September 28, 2006, and the actual
completion date was August 23, 2006, with the final contract price being $176,294.50; and
WHEREAS, the difference between the contract amount and the final contract price
is mainly due to an additional 1,353 cubic yards of material that was removed from Pond
No. 1. The contract quantity for moving the soil material was an estimate and truckloads
were counted during the project to obtain a more accurate measurement. As part of the
contract award, Council approved an appropriation of $175,000.00 to fund this project. This
$175,000.00 included monies to cover contingencies on this project, but this was not
enough to fund all of the extra material that was moved; and
WHEREAS, staff requests Council approval for an additional appropriation of
$1,500.00 to cover the costs for this contract, as well as other incidental project -related
costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
hereby finds as follows:
1. That all requirements of the contract between the City of Lodi and Delta
Oilfield Services, Inc., of Woodland, California, for the White Slough
Water Pollution Control Facility Holding Pond No. 1 Rehabilitation, 12751
North Thornton Road, Project have been substantially complied with as
specifically set forth in the plans and specifications previously approved
by the City Council on February 15, 2006; and
2. That the Lodi City Council hereby approves appropriation of an additional
$1,500.00 to cover the costs for this contract, as well as other incidental
project -related costs; and
3. That the City Engineer is hereby directed to file a Notice of Completion as
required by law with the County Recorder's office. Said Notice serves to
notify vendors and subcontractors that the project is complete and begins
their 30 -day period to file a stop notice requiring the City to withhold
payments from the prime contractor in the event of a payment dispute.
Dated: September 20, 2006
I hereby certify that Resolution No. 2006-173 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 20, 2006, by the
following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
WIFE . PERAJN
grim C` Clerk.
2006-173