HomeMy WebLinkAboutAgenda Report - September 20, 2006 E-06AGENDA ITEM E-06
A&L. CITY OF LORI
%V COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt a resolution approving standardization of the City's desktop and
notebook computers (ISD)
MEETING DATE: September 20, 2006
PREPAND BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a resolution establishing Dell, M P C, and
Hewlett Packard brands as the standards for desktop and notebook
computers purchased for use in the City.
BACKGROUND INFORMATION: Since September, 2000, the City Council has adopted several
resolutions' authorizing staff to purchase desktop and notebook
computers from Dell, Micron (now M P C), and Hewlett-Packard under
cooperative contracts established by the State of California, the U.S. Communities Government Purchasing
Alliance, and the Western States Contracting Alliance.
In recommending adoption of those previous resolutions staff cited system quality and reliability of the Defl,
Micron, and Hewlett Packard equipment, as well as the favorable pricing offered under the cooperative
contracts. The existence of the contracts also saved significant staff time by eliminating the need to
independently solicit competitive bids each time a computer purchase was required.
Those resolutions emphasized primarily the method of purchasing computers that had proven to be reliable for
use in the City. Now, with last year's adoption of new purchasing codes that provide for use of cooperative
contracts, the emphasis shifts to maintaining the level of system reliability that has been achieved over the
past six years. Staff therefore recommends that Dell, M P C, and Hewlett Packard be formally established as
the standard for desktop and notebook computers purchased and used in the City, and that these standards
remain in place until quality, reliability, or contract issues require a change. Specialized computers will be
handled on a case-by-case basis and will be reviewed by the Information Systems Manager before purchase
is made.
FISCAL IMPACT:
FUNDING AVAILABLE:
Footnote
1. Resolutions 2000-160, 2002-33,
2003-142 and 2005-108
Prepared by Joel Harris, Steve Mann
Significant cost savings in utilization of state contracts, and
minimization of lost staff time caused by less -reliable computers.
None required for standardization.
i rueger, Deputy City Manager
APPROVED: /
Blair , City Manager
RESOLUTION NO. 2006-171
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING STANDARDIZATION OF THE CITY'S
DESKTOP AND NOTEBOOK COMPUTERS
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
approves standardization of desktop and notebook computer purchases through Deli,
MPC, and Hewlett Packard for all City purchases, until such time as quality, reliability, or
contract issues require a change; and
BE IT FURTHER RESOLVED that specialized mobile notebook computers such
as those used in patrol or enforcement vehicles shall be exempt from this
standardization.
Dated: September 20, 2006
I hereby certify that Resolution No. 2006-171 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 20, 2006, by the
foNowing vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, M Moue,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
1 1
NNIFE M. PEf�I
ntedm C ly Clerk
2006-171