HomeMy WebLinkAboutAgenda Report - September 20, 2006 E-05AGENDA ITEM L �So
CITY OF LOI)I
%V COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Request For Proposals (RFP) for plans examining and building inspection
services
MEETING DATE: September 20, 2006
PREPARIND BY: Randy Hutch, Community Development Director
RECOMMEND ACTION: Authorize the release of the Request For Proposals (RI=P) for plans
examining and building inspection services.
BACKGROUND INFORMATION: The Building Inspection Division currently relies on an outside
consultant Linhart Petersen Powers Associates (LP2A) to perform plan review since it does not have a
registered engineer or licensed architect on staff. Many projects that are submitted for plan check are very
complex and require the expertise of a licensed professional to review the plans to insure compliance with
the California Building Code. For example, projects such as police and fire stations are required by State
law to be reviewed by a registered engineer or licensed architect. Currently, the Division has assigned
one building inspector to plan check residential and miscellaneous structures and non-structural
commercial projects. Other inspectors help with less complicated plan checking as time permits. While
we use LP2A to check the non-residential structural projects, there are also times when there is a backlog
of plans and our consultant cannot perform a timely plan check. State law requires that the residential plan
reviews be completed within 30 days and commercial within 45 days.
Further, the building community in Lodi has expressed a desire to have more than one consultant to
choose from, especially when the consultant is exceeding the agreed upon turn -around times. During
busy times, there is a need to give the department more options for obtaining the most qualified consultant
with the best turn around time.
While obtaining a list of qualified plan checking and inspection services will not obligate the city to use the
list, it does give the division more flexibility in providing the best service to the public and gives the
applicants more choices. The selected plan checking and inspection firms will be brought back to the
Council to formally be added to our contract list.
FISCAL IMPACT: None
FUNDING AVAILABLE: The service will be funded by the collection of plan check fees paid by the
applicant. These fees arelected upon application and a percentage is kept by the City Building
Inspection Division. . �� j
Paiste,
Randy Fh '
Community Development Director
RHfkjc
Attachments: RFP
APPROVED:
Blair i g, City Manager
City of Lodi
REQUEST FOR PROPOSAL
I. INTRODUCTION
The City of Lodi building Inspection Division is inviting qualified consultants to submit
proposals to provide contract plans examining and building inspection services for an
unspecified time.
II. OBJECTIVES
The City of Lodi is looking for contract services that meet the following:
A. Shall have on staff a registered structural engineer and qualified support staff.
B. Be able to perform all non-structural review including building , plumbing,
mechanical, electrical, energy and disabled access.
C. Provide a turn around time of 10 working days for residential and small miscellaneous
projects and 15 working days for non residential projects.
D. Have insurance coverage for general liability of $2,000,000.
III. PROPOSAL REQUIREMENTS
A. Criteria for Proposal Acceptance and Consideration:
Proposals will be reviewed and considered based upon the following criteria: 1) the level
of experience of the personnel available to provide the services, and 2) A competitive fee
structure 3) Available staffing to accommodate the desired turn -around times.
B. In order for us to properly evaluate each proposal, the following information must be
provided:
1. Resume of the personnel who would be assigned to fill the contract position,
listing all pertinent information, experience and background which goes toward meeting
the objectives listed above.
2. A proposed fee structure which is competitive with existing contracts.
3. Verification of the appropriate insurance coverage.
IV SELECTION PROCESS
Proposals will be reviewed by the Building Official and Community Development
Director. Complete proposals will be evaluated on the bases of the information
submitted. This evaluation will allow then for a recommendation to the City Council for
a contract to be awarded to one or more firms.
VII. REJECTION OF PROPOSALS
The City of Lodi reserves the right to reject any and all proposals and to solicit new
proposals with modified terms and conditions. It also reserves the right to waive any
informalities in connection with proposals.
VIII. INFORMATION REQUESTS
Information regarding this project and the proposal work can be obtained by contracting
Jerry Herzick, Building Official, at (209) 333-6714.
MAILING LIST
Bureau Veritas, LP2a
7610 Auburn Boulevard
Citrus Heights, CA 95610
Precision Inspection Company, Inc.
1220 Main Street
Newman, CA 95360
Willdan
2399 Gateway Oaks Drive, Suite 210
Sacramento, CA 95833
NAFFA International
7485 North Palm Avenue, Suite 106
Fresno CA 93711
Neil Anderson & Assoc. Inc.
902 Industrial Way
Lodi, CA 95240
Ms. Dee Renfro
Marketing Director
Interwest Consulting Group
9300 West Stockton Blvd., Suite 105
Elk Grove, CA 95758