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Agenda Report - September 14, 2006 B-01 SM
JWEN EfA ITEM 1501 CITY OF WDI qPCOUNCIL COMMUNICATION TM AGENDA TITLE: Hold a Joint City Council/Planning Commission Meeting to review and provide direction on the overall organization of the General Plan Update, determine the method of soliciting public participation, identify key stakeholders, and clarify priorities for the General Plan Update. MEEVN6 DATE: September 14, 2006 PRM! WY: Community Development Department REC ENIED ACTIOM: That the Council and Commission review and provide stair with direction related to organization of the General Plan Update, determine the method of soliciting public participation, identify key stakeholders, and clarify priorities for the General Plan Update. BAC TIMID fhFORMATON: As part of the General Wan Update staff along with Dyett S Shat (D&B) wkl be requesting direction from the City Council related to overall organization, method of sokciting public participation, identification of key stakeholders, as well clarifying overall priories. This kick-off meeting was identified in the original scope of work and schedule of events as described in D&B's General Plan Update proposal. CouIOCIL OPTIONS. Provided Staff with tirection and priorities for the General Plan Update as described herein. Table any direction to a date certain. FISCOL 110PAICT: None FUNIS ABLE: Not Applicable RandyAatch Community Development Director AttacWnent: 1. Consultant Wo*ing Draft Agenda 2. General Plan Update: Phases, Products, and Public Meetings oc: cityAttomey APPIDVED: /--Z� Blair $W, City Manager DYETT & BHATIA Urban and Regional Planners Lodi General Plan Update Joint City Council/Planning Commission Workshop Thursday, September 14, 2006. 7:00-8:45 PM DRAFT AGENDA Meeting Objectives • Review Public Participation Program: provide direction for any adjustments • Discuss stakeholders to be interviewed; input for community survey • Discuss issues and priorities for the General Plan Draft Agenda 1. Project and Team Introduction (Staff; 4 minutes) 2. Scope and Schedule Overview (Rajeev; 4 minutes) 3. Public Participation Program: ■ Presentation (Rajeev; 4 minutes) ■ Discussion (30 minutes) — Any desired changes — Stakeholders to be interviewed — Community Survey: Questions/ideas you would like to see feedback on 4. Key Issues and Priorities: ■ Rajeev (2-3 minute introduction) ■ Discussion (55 minutes): — If necessary, prompt by topic land use, open space preservation, etc. Total time: approximately 1 hour 40 minutes General Plan Update: Phases, Products, and Public Meetings PHASES The General Plan Update and the Environmental Impact Report work program is broken down into major phases, reflecting integrated public participation and analytical processes. These four phases—Background Studies and Issues, Choices, Draft Products, and Final Products—are outlined below. Throughout these phases, the General Plan update will need to address the major issues being faced by the City. Understanding what these are and how they are perceived will evolve as the program proceeds; it is essential to retain flexibility to address and respond to specific concerns within the State mandated context of what a General Plan is and how it is intended to be used. Phase I: Visioning and Outreach, and Background Studies Visioning and Issues for the General Plan Update. Key issues would be identified through field reconnaissance and review of planning documents, stakeholder interviews, a citywide survey, decision -maker meetings, as well as a community workshop and a community forum. Land Use and Vacant Parcel Survey. A complete land use data layer would be created from existing data sources where available, and third party sources. Field surveys would be used to confirm the land use data, which would be given to the City as an ArcGIS data layer, and displayed on printed maps. Significant vacant parcels and parcels with redevelopment potential would be surveyed in more detail and identified in the Opportunities and Challenges task. Working Paper: Greenbelt Conservation will be prepared, focused on issues specific to the greater Lodi -Woodbridge area. Successful strategies that have worked elsewhere in the State in the context of wine production will be presented. A Planning Area will be defined. Existing Conditions, Opportunities and Challenges Assessment. Three working papers will be prepared to present a comprehensive assessment of opportunities and challenges related to the Lodi General Plan: • Working Paper: Land Use, Transportation, and Natural Resources. The report would be designed to initiate a meaningful dialogue with the community with policy options that would respond to issues identified through the public visioning workshops and in subse- quent community forums. • Working Paper: Growth and Economic Strategy. Growth prospects will be quantified, and choices related to development strategies—including housing, commercial uses, and tour- ism—presented. • Working Paper: Urban Design and Livability Assessment. An assessment of citywide and neighborhood -scaled livability will be performed, reliant both on interactive working with the community and fieldwork. Phase II: Choices Alternative Plans Workbook. This workbook would draw from ideas that have emerged from the community forums and discussions with the City on land use concepts and classifications, and others, such as economic development initiatives and livability/sustainability concepts. Land use maps will be supplemented with visualization of selected areas. Impacts of the alternatives will be discussed to enable informed decision-making. General Plan Update: Phases, Products, and Public Meetings Preferred Vision. In close cooperation with the community (including a citywide workshop) and decision -makers, a Preferred Vision/Plan will be prepared. The Preferred Vision will encompass the land use and urban design framework, including issues related to development intensities and building massing, to provide the basis for preparation of detailed proposals in the General Plan. Vision statement/General Plan themes will be endorsed by decision -makers. Framework Concepts and Key Goals. These will complement the physical development framework embodied in the Preferred Vision. Key goals for each element will be identified, providing the bridge between the Preferred Plan and detailed policy development. Phase III: Draft Documents, and Phase IV, Final Documents Draft General Plan. The Draft General Plan would include all of the State -mandated elements as well as Community Design and Livability Element. The emphasis would be on "objectives" and "policies" that all tie back to the vision, preferred plan. Policies would be written with the intent of establishing the basis for implementing ordinances. Following public review and hearings, the Final General Plan would be prepared. Environmental Impact Review. Impact assessment would be conducted parallel to General Plan preparation, so that mitigation can be built into the General Plan, resulting in a self -mitigating Plan. The impact assessment, documented in the Draft EIR, would be circulated for public review and then finalized with the responses to comments meeting all CEQA requirements. This EIR will also serve as the environmental assessment for the Sphere of Influence changes. Adopted General Plan. This will laid out in an easy -to -read format, with rich use of photographs, drawings, and three-dimensional visualization. It will be provided to the City in a format so as to be easily accessible on the web. 2 General Plan Update: Phases, Products, and Public Meetings PRODUCTS Coordination/Outreach Materials Final Project Work Program & Schedule Finalized Public Participation Program Project website design Workshop materials as appropriate Meeting summaries from workshops and neighborhood forums Stakeholders Meetings Report Citywide Mail -in Survey Report Livability Survey Newsletters Newsletter #1: Introduction Newsletter #2: Alternatives Newsletter #3: Draft General Plan General Plan Preliminary/Final Planning Area (map) Working Paper 1: Greenbelt Strategies Working Paper #2: Land Use, Transportation, and Environmental Resources Assessment Working Paper #3: Growth Prospects and Economic Strategy Working Paper #4: Urban Design and Livability Assessment Scenario 360 Model/Indicators Alternative Plans Report Preferred Plan Framework Concepts and Key Goals General Plan Outline Infrastructure and financing technical memorandum Administrative Draft General Plan Draft General Plan (including Community Design and Livability Element) Adopted General Plan GIS database CEQA Documents List of References Project Description Notice of Preparation Administrative Draft EIR Draft EIR Final EIR: Addendum — Response to Comments Draft Mitigation Monitoring and Reporting Program Final Mitigation Monitoring and Reporting Program General Plan Update: Phases, Products, and Public Meetings MEETINGS The General Plan program envisions the following public/decision-maker meetings: Public Meetings Community City Council/ Workshop/ Planning Com- Neighborhood mission Forum Stakeholders Task I: Reconnaissance, Organization, and Public .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Participation Program I Task 2: Issues, Visioning, and Community Survey 1 2 20 Task 3: Strategy Paper on Greenbelt Conservation; Planning Area Definition 1 Task 4: Opportunities and Challenges Assessment PP g 3 1 Task 5: Sketch Plans .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Task 6: Preferred Plan Selection and Refinement 3 1 Task 7: Draft General Plan 3 Task 8: Draft Environmental Impact Report P P I Task 9: Public Review / Final EIR 2 1 .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... TASK 10: Adopted General Plan Total 14 6 20 4 Proposed Schedule for the City of Lodi General Plan Update and EIR Background Studies & Issues Choices Draft Products Final Products TASKS 2007 zoos SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG I. Reconnaissance, Organization, & Public Participation Program 2. Issues and Visioning 3. Strategy Paper on Greenbelt Conservation; Planning Area Definition 4. Opportunities & Challenges S. Sketch Plans 6. Preferred Plan Selection & Refinement 7. Draft General Plan 8. Draft EIR 9. Public Review/Final EIR 10. Adopted General Plan DYETT & BHATIA Urban and Regional Planners September 6, 2006 gaper: ;Scoping Meeting iorking Nape rs Alternative Plaiis DL41T!� . . Workbiooki&Maps; preferred Plan & D�1Fi KY Goal§ = Consultant Effort `Hearing [J Interim Product P`=" Final Product Newsletter i©i Stakeholder Interviews It Workshop # Planning Commission/City Council Meeting ® Other (as noted) Lodi General Plan Update City Council / Planning Commission Workshop DYETT & BHATTA Urban and Regional Planners September 14, 2006 Lodi General Plan Update Workshop Agenda ■ Team Introduction ■ Scope and Schedule Overview ■ Public Participation Program • Any Changes to the Program • Stakeholders to Interview • Questions for Community Survey ■ Key Issues and Priorities: • Discussion of Planning Issues for Genera( Plan Update DYETT & BHATiA Urban and Regional Planners Proposed Team Organization -for Lodi General Plan and EIR Vivian Kahn, FAJCP (D&B) Rajeev Bhatia (D&B) Roberta Mundie (M&A) Laurie Warner (ESA) Professor Michael Novi Osborne (D&B) Roberta Mundiie (M&A) Suzanne Lampert (M&A) Project M ageiiieiit Rajeev Bhatia, AICP ASLA Principal -in -Charge and Project Manager Rajeev Baia (IB) Sarah N`urmela (D&B) Chris Hodges (f)&R) Survey Mountain West Research fes& Mark Chambers (D&B) Rose Abbors (D&B) Christina Cole (D&B) Rajeev Bhatia (D&B) Sarah Nurmela (D&B) Yvonne Hung (D&B) Chris Hodges (D&B) ,n r Julie Morgan, AICD (F&.P) Ron Milam, P.E_ (F&P) Ellen Poling, P.E. (F&P) Doug.. ore Brew Vicki Hill (D&B) Kelene Strain (D&B) Chis: Hodges (l?:) Laurie Warner (ESA) Ray W iss (ESA) N%a F. McCarten (FSA) Paul Miller (FSA) lhan Martorana (ESA) DYETT & BHATIA Urban and Regional Plon e,s Lodi General Plan Update Purpose of General Plan ■ Outlines vision of long-range physical development for Lodi ■ Provides specific implementing actions that will allow the vision to be accomplished ■ Establishes basis for determining if development proposals are in harmony with vision ■ Allows agencies and developers to design projects that enhance and preserve community resources DYETT & BHATIA Urban and R.Zi..al Planners Lodi Generat Plan Update General Plan Requirements ■ Comprehensive • Applies to entire city • Addresses fu(( range of issues affecting Lodi's physical development ■ Long-range • Long term perspective ■ Internally Consistent • Policies, diagrams, and analysis fully integrated, with no conflicts ■ Vertically Consistent Implementation DY ETT & BHATIA Urban and Regional Planners Lodi General Plan Update Required General Plan Elements 1. Land Use 2. Circulation 3. Conservation 4. Open Space 5. Noise 6,, Safety 7. Housing [not part of this update] DYETT & BRA'TIA Urhxn and Regional Planners Lodi General Plan Update Optional Elements to Address Unique Lodi Needs ■ Growth Management ■ Community Design & Livability DYETT & BHATIA Urban and Regional Planners Lodi General Plan Update General Plan Update ■ Place -based planning ■ Responding directly to Lori's context and issues: growth strategy, open space preservation, downtown revitalization, economic development, building neighborhoods, tourism/viticulture, corridors revitalization, etc. ■ Livability and sustainability ■ Participatory ■ Long-term focus DYETT & BHATIA Urban and Regional Planners Lodi Genera! Plan Update dour Phase Work Program 1. Background Studies and Issues 2. Choices 3. Draft Products 4,, Final Products DYETT & BHATIA Vrtrn and Rl gw-n PF-- Lodi General Plan Update Proposed Schedule for the City of Lodi General Plan Update and ETR Background Studtes& Issues _. Choices _ Draft Products: Final Products -- — _ TASKS 2007 SEP OCT NOV DEC. [AN FEB MAR APR MAY R -N IUL AUG SEP OCT NOV zoos DEC IAN FEB MAR APR MAY JU'V "JL AUG 1. Reconnaissance, Organization, & Public Participation Program I. Issues and Visioning 3. Strategic Paper on r Greenbelt Conservation; Planning Area Definition wirer• K>t nits s 4. Opportunities nges mom- S. Sketch Plans rrr. r'eun' 6. Preferred Plan Selection A Refinement c=tnmit rttn j '.►. 7. Draft General Plan /ntR ` Qato & Draft EIR 9. Public ReviewlFinal EIR 10. Adopted General Pian Consultant Effort Hearing ❑ Interim Product Final Prcxluct � Newsletter Stakeholder Interviews DYETT & BHATIA Urban and Regional Planners Workshop Planning Commission/City Council Meeting 0 Other (as noted) September 6, 20h Lodi General Plan Update Public Participation Program ■ City Council and Planning Commission Meetings/Workshops ■ Stakeholder Meetings ■ Community Survey ■ Livability Survey ■ Community Workshops ■ Neighborhood Forums ■ Newsletters ■ Website DY$TT & SSATIA € rban and Rl gl...I Phones Lodi General Plan Update Task 1: Reconflaissancle., Orpnization., and Public Participation Program ■ Finalize the Public Participation Program ■ Introductory and organizational tasks Meetings ■ Consultant Team Tour/Department Heads Meeting ■ Workshop with the City Council/Planning Commission Products ■ Final Project Work Program and Schedule ■ Final Public Participation Program ■ Materials for Project Website DYETT & BHATiA Urban and Regions! Planners Lodi General Plan Update Task 2: Issues and Visioning Meetings/Activities ■ Mail -in Survey (one in three City households) ■ Stakeholder meetings (20) ■ Citywide Workshop ■ Neighborhood Forum Major Products ■ Stakeholders Meeting Report ■ Mail -in Survey Results ■ Report on Public Workshop/Neighborhood Forum DYETT & UHATiA Urpan and Regional Planners Lodi General Plan Update Task 2: Issues and Visilm. HRV Tell Us Whot You Think! r. Whet do yav Ilk* mast about Being w werlting in Emeryri#e? z. What do you fed carr be done to improve Emaryville? s. Rom iadinte if you a" or disagree, wish the foitowing suiernants that may be said about Emrrrile's fiAun* and horn the Clly Wal clengevs er 16e reit oro years, The C should: it{q.rG" City kowe i�:,AW."! 40lk : NCNna iTNUNGt or WNEE 7 VIWF. M tlPaeod expand housing so more people can live in Emeryvilw I i L 1 CI foga on increasing the number of pbs in the city IA L ❑ IL L encotarage more commerce for economic vitality F F ❑ 7 ❑ focus on neighborhood needs and the gwkty of We [- [ C] L encourage more rivighborhood-orierded stores '. C : f f f . l [.1 build rxrore parks and open space C i J ❑ f. J L encci"e more sewities for Families and children C.! ( :I I I i. I encourage more entertainment and nqM* L7 © 0 ❑ 0 encowage more high density buildings 1.1 L..; LA C..! ❑ focus on making it easier to pet around 5rrayvi .......... G 0 ❑ ❑ 0 improve the quality of Emeryville pubik $600is .... F ❑ F, widen streets where possible to improve tralfrc flow l L C 1 provide more connedions across the raikoad trad:s ❑ F' ❑ Ei expand the "Ensery Go Bound" transit service. :.. CJ 1 } UI coordinate trafk signals L I t i i 1 (-J ij build nwre bite paths land lanes ..... ....... ........... -...---.-.-- -© ❑ w i.1 proviclemurepedestrian connectionsand sidewalks ❑ ❑ :J C El inueasetheavailabilityofpeking.---.--._... ..... ..................... ....Q L !✓ ❑ ❑ 4- in which area of the City do you lire? {See the adjacent map} [� t, hsarw as ❑ 7. South Fkdks/Chiron L a. watergste L1 E_ park Areare District 3. North Bayfont g. Emery Bay vpWge/PM& 4 South Bayfront 10. jriarngle 5_ North Hollis .,�`.. tt. $ridgecourt/Sosdh San pablo/Adeline L3YET.T air BHATiA Urban and Ae&-1 Planners Lodi Generat Ptan Update Public Workshop ➢ Structured to engage the community and obtain meaningful feedback that moves the process forward DY F P'I& BHATiA UrSan and Regional Planners Lodi General Plan Update Task 2: Issues and Visioning Meetings/Activities ■ Mail -in Survey (one in three City households) ■ Stakeholder meetings (20) ■ Citywide Workshop ■ Neighborhood Forum Major Products ■ Stakeholders Meeting Report ■ Mail -in Survey Results ■ Report on Public Workshop/Neighborhood Forum DYETT a BHATIA Urban and Relional Planners Lodi General Plan Update Task 4: Opportun►ties and Challenges Comprehensive assessment of existing conditions, trends, opportunities and challenges Products/Working Papers: ■ Land Use, Transportation, Environmental Resources, and Infrastructure Assessment ■ Growth Prospects and Economic Strategy ■ Urban Design and Livability Assessment Meetings: ■ Community Workshop on Livability ■ City Council/Planning Commission Meetings (3) DY ETT & BHATIA Urban and Regio l Pla-11 Lodi General Plan Update Task 5 0. Sketch Plans ■ Three alternative sketch plans Transfiscal,i �` i A - �.£ �'k r i.and n rastructureortatr on, . ; analysis of alternatives A TIL illustrating land use and t�.'�5Tcirculationpatterns, E �i'Y'.s* .. o vac sem tam fw to s n e i s annt to Urban and Regkanal Planners m "'Zor mlr.717�� IPF Selection Lodi General Plan Update Task 7.,, Draft General Plan Draft General Plan Elements: 1. Land Use 2. Growth Management 3. Community Design and Livability 4, Circulation 5. Parks and Recreation 6,, Conservation 7. Safety 8. Noise Meetings ■ City Council/Planning Commission (2-3) DYETT & BRATIA Urban and Re6iona€ Planners I I(A-r III i AT [A U Ind k , I P 11. - I e 1, Lodi General Plan Update Task 9: Public Review/ Final EIR Take the Draft Genera( Plan and EIR through public meetings and hearings Meetings ■ Community Workshop/Open Hous ■ Planning Commission/City Council Hearings Products ■ Final EIR - Response to Comments Task 10: Adopted General Plan DYETT & SHATIA Urban and Reglo.al Pl Lodi General Plan Update Pub& c Participation Discussion I . Any changes to the Public Participation Program? 2. Stakeholders to be Interviewed 3. Questions for the survey DYETT & BHAT[A Urban and Regional Planners Lodi General Plan Update Discussion Topics ■ What do you think are Lodi's major strengths? ■ What do you think are the major challenges and opportunities for Lodi over the next 20 years? ■ What is your vision for Lodi in 2025? What should the General Plan priorities be? BYETT & BHAT[A Urban and Aagionsl Planners Lodi General Plan Update City Council / Planning Commission Workshop DYETT & BHATA Urban and Regional Planners September 14, 2006 Proposed Schedule for the City of Lodi General Plan Update and EIR TASKS 1. Reconnaissance, Orgwkatlon, & Public Participation Program 2. Issues and Visioning 3. Strategy Paper on Greenbelt Conservation; Planning Area Definition 4. Opportunities & Challenges S. Sketch Plans 6. Preferred Plan Selection A Refinement 7. Draft General Plan 8. Draft EIR 9. Public Review/Renal EIR 10. Adopted General Plan DYETT & BHATIA Urban and Regional Planners September 6, 2006 Consultant Effort � Hearing ❑ Interim Product 9 Final Product � Newsletter IN Stakeholder Interviews Workshop # Planning Commission/City Council Meeting ® Other (as noted)