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HomeMy WebLinkAboutAgenda Report - September 6, 2006 E-05AGENDA ITEM E" s CITY OF LOBI COUNCIL COMMUNICATION TM AGEMM TiITLE: Adopt a resokifion authorizing the non-competi!tive purchase of a Jaoobsen Model HR 9016 High Production Rotary Mower ($82.293.43) and a Kubota 90 HP Engine Retro Fit Kit ($19,845.16), which indudes $5,000 for installation, from H.V. Carter Company, Inc. of Sacramento for the Parks Division (PR) MEEThW DATE: September 6, 2006 PREPARED BY: Parks and Recreation Director RECOIWOIDED ACTION: That the City Council adopt a resolution authorizing the sole -source purchase of a Jacobsen Model HR 9016 High Production Rotary Mower ($82,293.43) and a Kubota 90 HP Engine Retro Fit Kit ($19,845.16), which indudes $5,000 for installation, from H.V. Carter Company, Inc. of Sacramento for the Parks Division. BACKGROUND INFORMATION: In May 2000, the Parks Division purchased a 1999 HR 9016 (16' mower) which became the front line mower for the division. This mower is used five days a week and has over 5200 hours of service. This piece of equipment meets the criteria for replacement under the Fleet Policy and Procedure. The 1999 model is equipped with an Italian Detroit engine which has had the same reoccurring mechanical problem the past two years. Repair parts are difficult to obtain and expensive. To date, the Parks Division has spent $28,467 for repairs with the majority occurring the past two years. In mid-July, the same mechanical problem occurred (a cracked head) and the mower has been out of service. The Parks Division has had mowers on loan from various sources in order to attempt maintaining the mow schedule. Staff has extensively reviewed options and has determined that due to the age and hours of service the mower needs replaoement. Two commercial mowers are available. The Jacobsen HR 9016 was determined to be superior over the Toro 580D due to the hydrostatic drive that eliminates belts and pulleys thus seducing dow *me and repair costs. The Jacobsen has also changed the 9016 engine to a Kubota turbo diesel which is a major improvement over the Italian Detroit engine and is a better engine than is curnently offered in the Toro 580D. In addition to replacing the front line mower, staff recommends replacing the engine of the HR 9016 with a Kubota 90 HP Engine Retro Ph Kit to allow that mower to become the backup piece of equipment. The Parks Division's current backup mouser, a Toro 580D, is over 12 years old and meets the secondary equipment replacement criteria of the Fleet Policy and Procedures. APPROVED: Blair Ki , City Manager Adopt a rmolution audxw& V the non-competWe purchase of a Jsoobnn Model HR 9016 High Production Rotary Mower ($82,293.43) and a Kubota 90HP Engine Reim Fit Kit ($19,845.18), which kx* des $8,000 %installation, from H.V. Carlen Company, Inc. of Sacramento for the Parks Divi -Won (PR) September8. 2046 Page 2 Lodi Municipal Code 3.20.070 allows the dispensing of bids when City Council determines 9 is the best method of purchase. Staff r000mmends the non-competitive purchase of a Jacobsen Model HR 9016 high production rotary mower and a Kubota 90 HP engine nitro ftt kit. Staff also recommends the authorization of an additional $5,000 for installation of the retro fit kit. FISCAL IMPACT: To keep the current Jacobsen 9016 mower operational as a front line mower, staff estimates it will need approximately $21,000 in repairs immediately to get this piece of equipment back in the parks. This does not address the continuing engine problem that has occurred three times to date. Because of the age, use and demands of this piece of equipment, repair costs and downtime will continue to increase. Replacing the backup mower with the retro fitthd Jacobsen 9016 will provide a more reliable mower fleet for the Division. FUN©#NG AVAILABLE: Appropriate funds from the Park Impact Fee account $102,138.59 �� '41 _ _ Ruby Paide, Financial Manager Tony C. ng Parks and Recreation Dire or Prepared by Susan Bjork, Management Analyst TCG:SB:ti cc: City ,Attorney Ste% Dutra, Park Superintendent Joel Harris, Purchasing Officer Larry Moore. WaktedMechanic RESOLUTION NO. 2006169 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE NON-COMPETITIVE PURCHASE OF A JACOBSEN MODEL HR 9016 HIGH PRODUCTION ROTARY MOWER AND A KUBOTA 90 HP ENGINE RETRO FIT KIT FOR THE PARKS DIVISION WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of supplies, services, or equipment when it is in the best interest of the City to do so; and WHEREAS, in May 2000, the Parks Division purchased a 1999 HR 9016 (16' mower), which became the front line mower for the division and has been used five days a week and has over 5200 hours of service. This piece of equipment meets the criteria for replacement under the Fleet Policy and Procedure; and WHEREAS, the 1999 model is equipped with an Italian Detroit engine, which has had the same reoccurring mechanical problem the past two years. Repair parts are difficult to obtain and expensive, and to date, the Parks Division has spent $28,467.00 for repairs with the majority occurring the past two years; and WHEREAS, in mid-July, the same mechanical problem occurred (a cracked head) and has been out of service, and the Parks Division has had mowers on load from various sources in order to attempt maintaining the mow schedule; and WHEREAS, staff has extensively reviewed options and has determined that due to the age and hours of service the mower needs replacement; and WHEREAS, staff found two commercial mowers available, the Jacobsen HR 9016 was determined to be superior over the Toro 580D due to the hydrostatic drive that eliminates belts and pulleys thus reducing down time and repair costs. The Jacobsen has also changed the 9016 engine to a Kubota turbo diesel, which is a major improvement over the Italian Detroit engine and is a better engine than is currently offered in the Toro 580D; and WHEREAS, in addition to replacing the front line mower, staff recommends replacing the engine of the HR 9016 with a Kubota 90 HP engine retro fit kit to allow that mower to become the backup piece of equipment. The Parks Division's current backup mower, a Toro 580D, is over 12 years old and meets the secondary equipment replacement criteria of the Fleet Policy and Procedures; and WHEREAS, staff recommends the non-competitive purchase of a Jacobsen Model HR 9016 high production rotary mower ($82,293.43) and a Kubota 90 HP engine retrofit kit ($19,845.18) (which includes $5,000.00 for installation). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the non-competitive purchase of a Jacobsen Model HR 9016 high production rotary mower in the amount of $82,293.43 and a Kubota 90 HP engine retro fit kit in the amount of $19,845.16, which includes installation from H. V. Carter Company, Inc., of Sacramento, California. Dated: September 6, 2006 I hereby certify that Resolution No. 2006-169 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 6, 2006, by the following vote: AYES: COUNCIL. MEMBERS — Beckman, Hansen, Johnson, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS -- Mounce ABSTAIN: COUNCIL MEMBERS — None r NNIFE . PEFiRIN nterim City Clerk