HomeMy WebLinkAboutAgenda Report - August 16, 2006 E-03AGENDA ITEM E'3
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MISTING DATE:
PREPARED BY
August 16, 2006
City Manager
Rij COMIMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
BACKGROUND INFORMATION: During the 2nd calendar quarter of 2006, the following
purchases were awarded. Background information for each
purchase is attached as Exhibits A through L.
Exh
Date
Contractor
A
04/03/06
Giddens Brothers
B
04/04/06
WMB Architects
C
04/04/06
WMB Architects
D
04/10/06
Dell Inc.
E
04/11/06
Ferguson Enterprises
F
04/25/06
Jenchem
G
04/26/06
Dell Inc
H
05/17/06
D C Frost Associates
1
05/30/06
North Pacific Lumber
J
06/06/06
Econolite Control Prod.
K
06/06/06
Intraline, Inc.
L
06/21/06
Weir Specialty Pumps
FISCAL IMPACT:
FUNDING:
Prepared by Joel Harris, Purchasing Officer
cc: Deputy City Manager
Pubfic Works Director
Electric UWRy Director
13 D Manager
Project
Award Amt,
Sign Shop HVAC
$ 6,023.23
Legion Park Re -Roof Architectural Svcs
$12,540.00
Kofu Park Roof Replacement Arch Svcs
$ 5,480.00
Dedicated PW and Com Dev Server
$15,061.87
Water Division Parts Inventory Replen.
$ 7,140.18
WSWPCF Effluent Treatment - Polymer
$ 9,051.00
Laptop PCs for After -School Program
$10,193.09
Fiberglass Effluent Troughs {WSWPCF}
$15,462.13
Wood Utility Poles (EUD)
$16,802.55
Signal Controller & Panel
$13,049.40
Replacement Light Standards — Depot
$ 6,170.29
Hydrogritter Parts Replacement
$ 8,863.54
Varies by project. All purchases were budgeted in the 2005-
2006 Financial Plan.
Funding as indicated on Exhibits.
• ra�'
Ruby Pdke, Financial Services Manager
es R. Krueger, Deputy City Manager
APPROVED: /
Blair Kin ity Manager
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Giddens Brothers
Henderson Bros.
All Air
Sign Shop HVAC
Public Works
Giddens Brothers, Inc.
$5,590.00
April 3, 2006
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
$6,023.23
$6,028.61
$6,249.50
EXHIBIT A
The Sign Shop is getting computerized sign making equipment and must be kept below 80
degrees and clean. The current shop has no air conditioning and the heater is over 30
years old. The new unit will allow the crews to keep the doors and windows closed to keep
the temperature range in optimal levels. The new unit should be more energy efficient as
well.
Award recommendation is based on low bid. Giddens Brothers' base bid for a two -ton unit
was $5,490 plus tax, but offered an upgrade to a 2 -1/2 -ton unit for just $100 more. Other
quotes were for a two -ton unit.
Purchases for the Sign Shop and related equipment are covered under Resolution 2005-
159.
FUNDING:
Purchase Order No. 15532
12501201.7352
Prepared by
Curt Juran
Title: Assistant Street Superintendent
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Legion Park Re -roof Project (Architectural Services)
DEPARTMENT: Parks and Recreation
CONTRACTOR WMB Architects
AWARD AMOUNT: $12,040.00
DATE OF RECOMMENDATION: April 4, 2006
BIDS OR PROPOSALS RECEIVED:
WMB Architects, Stockton $12,040.00
"NO BID" or NO RESPONSE RECEIVED:
Dellamonica — Snyder Architects, Lodi
Lesovsky & Donaldson Architects, Stockton
BACKGROUND INFORMATION & BASIS FOR AWARD:
The architectural services will produce construction documents consisting of drawings,
specifications and engineering to replace the existing flat roof construction of the recreation
building with a new pitched roof structure.
These professional services contracts are specifically exempt from the advertising and
bidding requirements of Lodi Municipal Code Section 3.20.070.
FUNDING:
Purchase Order No. 9616
1212806.1820 (Prop. 12 per capita Grant Program)
Prepared by: Steve Dutra
Title: Parks Superintendent
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Kofu Park Roof Replacement (Architectural Services)
DEPARTMENT: Parks and Recreation
CONTRACTOR WMB Architects
AWARD AMOUNT: $5,180.00
DATE OF RECOMMENDATION: April 4, 2006
BIDS OR PROPOSALS RECEIVED:
WMB Architects, Stockton $5,180.00
"NO BID" or NO RESPONSE RECEIVED:
Dellamonica — Snyder Architects, Lodi
Lesovsky & Donaldson Architects, Stockton
BACKGROUND INFORMATION & BASIS FOR AWARD:
The architectural services will produce construction documents consisting of drawings and
specifications for the purpose of permitting, bidding and construction to replace the existing
30 -plus year old shake roof on the recreation building.
These professional services contracts are specifically exempt from the advertising and
bidding requirements of Lodi Municipal Code Section 3.20.070.
FUNDING:
Purchase Order No. 9617
1212806.1820 (Prop. 12 per capita Grant Program)
Prepared by
Steve Dutra
Title: Parks Superintendent
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Dedicated Public Works and Community Dev. Server
DEPARTMENT: Public Works and Community Development
CONTRACTOR Dell Computer Corp.
AWARD AMOUNT: $15,061.87
DATE OF RECOMMENDATION: April 10, 2006
BIDS OR PROPOSALS RECEIVED:
Dell Computer Corp. $15,061.87
Hewlett Packard $23,023.00
Gateway $27,333.00
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
A dedicated server is required to meet the needs of the PW and CD Departments. This
solution will provide our two departments with dedicated access to our own server for
improved performance, reliability, speed, and efficiency with regard to accessing,
manipulating, and saving our data. The system has been sized and designed to server the
needs of the Geographic Information System Project that is gaining momentum, provide
more storage space to the mapguide application, provide engineering more bandwidth for
file transfer and provide faster access to project files for the three divisions within
Community Development. In addition, by pulling approximately 40 of the City's most
demanding users off the shared server and putting them on their own dedicated server,
there will be noticeable improvement for the other users throughout the City such as the City
Managers Officer, City Attorney's Officer, City Clerk's Office, Human Resources, etc. The
award is based on performance and best fit with the City's existing IT infrastructure and not
necessarily on lowest price.
FUNDING: Code Enforcement Grant / Water Capital / Wastewater Capital / General
Facilities IMF / Engineering
Prepared by: Charlie Swimley
Title: Senior Civil Engineer
Purchase Order No. 04.06.009
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Water Division Parts Inventory Replenishment
DEPARTMENT: Public Works, Water Division
CONTRACTOR Ferguson Enterprises
AWARD AMOUNT: $ 7,140.18
DATE OF RECOMMENDATION: April 11, 2006
BIDS OR PROPOSALS RECEIVED:
Ferguson Enterprises
Groeniger
Ed Walsh Company
Center State Pipe (Bid only a partial list)
"NO BID" or NO RESPONSE RECEIVED:
N/A
$ 7,140.18
$ 8,122.84
$ 9,068.29
$4,285.99
EXHIBIT E
BACKGROUND INFORMATION & BASIS FOR AWARD:
The valves on this order, from %" size to 8", are used throughout the City's water distribution
system.
Recommended award based on low bid.
FUNDING:
Purchase Order No. 15232
180.1496 Water Inventory
Prepared by: Randy Lipelt
Title: Senior Storekeeper
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Jenchem, Walnut Creek
Rosa Associates
WSWPCF Effluent Treatment - Polymer
Public Works - White Slough Facility
Jenchem, Walnut Creek
$9,051.00
April 25, 2006
"NO BID" or NO RESPONSE RECEIVED:
None
$ .75/lb
$ .82/lb
EXHIBIT F
BACKGROUND INFORMATION & BASIS FOR AWARD:
Polymer is needed to improve the quality of the treatment plant effluent. Without the
polymer we would not be able to discharge without a violation.
The department has not found another supplier with a comparable product that will provide
the performance required to effectively treat the effluent.
FUNDING:
Purchase Order No. 15481
170403
Prepared by: Del Kerlin
Title: Assistant Water Treatment Supt.
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase Basic Laptop Computers for After -School Program
DEPARTMENT: Parks & Recreation
CONTRACTOR Dell Inc.
AWARD AMOUNT: $10,193.09
DATE OF RECOMMENDATION: April 26, 2006
BIDS OR PROPOSALS RECEIVED:
Dell Inc.
"NO BID" or NO RESPONSE RECEIVED:
None
$10,193.09
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Parks & Recreation Department has been awarded a grant from the California
Department of Education under the After -School Education and Safety (ASES) Program.
The ASES Program is the result of the 2002 voter -approved initiative Proposition 49. The
ASES Program funds the establishment of local after-school education and enrichment
programs. These programs are created through partnerships between schools and local
community resources to provide literacy, academic enrichment and safe constructive
alternatives for students in kindergarten through ninth grade.
Purchase from Dell Computers is recommended under Resolution 2005-108, which
authorizes purchase of desktop and laptop computers from Dell, MPC, and HP, and under
Resolution 2001-261, which authorizes the use of Western States Contracting Alliance
contracts with Dell and other contractors.
FUNDING:
Purchase Order No. 15636
Grant Funds — Account 107029.
Prepared by:
Joel Harris
Title: Purchasina Officer
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Fiberglass Effluent Troughs (WSWPCF)
DEPARTMENT: Public Works
CONTRACTOR DC Frost Associates, Inc.
AWARD AMOUNT: $15,462.13
DATE OF RECOMMENDATION: May 17, 2006
BIDS OR PROPOSALS RECEIVED:
DC Frost Associates, Inc. $15,462.13
"NO BID" or NO RESPONSE RECEIVED:
JBI Water & Wastewater
Misco
BACKGROUND INFORMATION & BASIS FOR AWARD:
The fiberglass troughs are used in the primary sediment basins at White Slough. Over time
the fiberglass degrades and needs replacement. Three requests for quotes were sent to
prospective vendors. Only one returned a quote.
FUNDING:
Purchase Order No. 15689
172412.1829.1800
Prepared by
Del Kerlin
Title: Asst. W. T. Supt.
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Purchase Wood Utility Poles
Electric Utility
North Pacific Lumber Company
$16,805.55
May 30, 2006
BIDS OR PROPOSALS RECEIVED:
North Pacific Lumber Co., Portland, OR
Nevada Wood Preserving, Silver Springs, NV
Maydwell & Hartzell (J H Baxter), Hayward, CA
McFarland Cascade, Tacoma, WA
Bell Lumber & Pole Co., Conway, WA
"NO BID" or NO RESPONSE RECEIVED:
$16,805.55
$17,825.09
$19,347.59
$20,069.52
$26,027.02
EXHIBIT I
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase covers needs identified in Work Orders #5252 and #6091, and provides an
inventory for replacement of damaged or deficient poles.
Award is based on low bid.
FUNDING:
Purchase Order No. 15692
160.1496 Electric Inventory
Prepared by: Randy Lipelt
Title: Senior Storekeeper
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Signal Controller and Panel
Public Works
Econolite Control Products
$13,049.40
DATE OF RECOMMENDATION: June 6, 2006
BIDS OR PROPOSALS RECEIVED:
Econolite Control Products
"NO BID" or NO RESPONSE RECEIVED:
N/A
$13,049.40
EXHIBIT J
BACKGROUND INFORMATION & BASIS FOR AWARD:
This unit provides for replacement of a failed traffic signal controller and panel at West Elm
Street and Lower Sacramento Road.
The City Council on April 15, 1998 approved Econolite as the standard traffic controller /
cabinet system for use in the City.
FUNDING: 105031.7706
Prepared by: George Bradley
Title: Streets Superintendent
Purchase Order No. 15701
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase of Replacement Light Standards — Multi -
Modal Station
DEPARTMENT: Electric Utility
CONTRACTOR Intraline, Inc., Burlingame
AWARD AMOUNT: $6,170.29
DATE OF RECOMMENDATION: June 6, 2006
BIDS OR PROPOSALS RECEIVED:
Intraline, Inc.
General Electric Supply, North Highlands, CA
Ace Supply Company, Emeryville
All -Phase Electric Supply, Stockton
"NO BID" or NO RESPONSE RECEIVED:
Southwest Power, Benicia, CA
General Pacific, Portland, OR
WESCO Distribution, San Leandro
Western States Electric, Portland, OR
$6,170.29
$6,341.09
$6.680.50
$6,836.74
EXHIBIT K
BACKGROUND INFORMATION & BASIS FOR AWARD:
This order provides for replacement of two damaged light standards at the multi -modal
station.
FUNDING:
Purchase Order No. 15702
160.1496 Electric Inventory
Prepared by: Randy Lipelt
Title: Sr. Storekeeper
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Weir Specialty Pumps
Hydrogritter Parts Replacement
Public Works
Weir Specialty Pumps
$8,863.54
June 21, 2006
"NO BID" or NO RESPONSE RECEIVED:
N/A
$8,863.54
EXHIBIT L
BACKGROUND INFORMATION & BASIS FOR AWARD:
This equipment requested on this order is essential to process control at White Slough.
This vendor is the sole source for this equipment.
FUNDING:
Purchase Order No. 15709
170403.7331
Prepared by
Del Kerlin
Title: Asst. W. T Su