HomeMy WebLinkAboutAgenda Report - August 2, 2006 E-07AGENDA ITEM E-7
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Municipal Service Center (MSC)
Additional Compressed Natural Gas (CNG) Installation Project to
Performance Mechanical, Inc., of Pittsburg, CA ($44,600) and Appropriate
Additional Funds ($70,000)
MEETING DATE: August 2, 2006
PREPARED BY: Public Works Director
RECOI&AENDED ACTION: That the City Council adopt a resolution awarding the contract for
the above project to Performance Mechanical, Inc. (PMI), of
Pittsburg, CA, in the amount of $44,602 and appropriate additional
funds in accordance with the recommendation shown below.
BACKGROUND INFORMATION: This project consists of the installation of additional Compressed
Natural Gas (CNG) fueling equipment within the existing fueling
facility at the Municipal Service Center (MSC). The City previously
constructed a CNG fueling facility at the MSC to accommodate
transit vehicles and miscellaneous CNG -fueled City equipment. This project will install a second
compressor at the MSC, allowing for additional fueling capacity for an expanding transit fleet, as well as
backup so that the compressors can be serviced without disrupting the fueling capabilities of the City
fleet. Council authorized the purchase of the second CNG compressor and auxiliary equipment
($180,000) as a separate bid on December 7, 2005. Bidding the equipment separate from the installation
was the most cost effective and efficient way to build the CNG station, reducing the cost of the equipment
by avoiding mark-up of the manufacturer's price.
Funding for the installation project is through a Congestion Mitigation and Air Quality (CMAQ) grant from
the San Joaquin Council of Governments with matching funds (minimum 20%) from Transportation
Development Act (TDA) transit capital funds. The total project cost (equipment and installation) is
estimated to be $230,000 including contingencies. At the time the grant was submitted, the cost of the
additional compressor and its installation was estimated to cost $220,000, however, the actual cost is
$230,000 and, therefore, an appropriation of an additional $10,000 is being requested to cover the project
cost.
Plans and specifications for this project were approved on June 7, 2006. The City received only one bid
for this project on July 12, 2006, but the bid from PMI was within the Engineer's estimate. In addition,
PMI has proven to be a competent contractor, including serving as the general contractor on the City of
Lodi/ LUSD CNG fueling station project. The total installation costs including contingencies are expected
to be $50,000.
Bidder Location Bid
Engineer's Estimate Less than $50,000
Performance Mechanical, Inc. Pittsburg $44,602
APPROVED: /lzg ,
Blair King, ,ty Manager
J1PROJPCTSITRANSITSCNGSTAT1ONtMSC_CNG_ExpansronICAward,doc 712712006
Adopt resolution Awarding Contract for Municipal Service Center (MSC) Additional Compressed Natural
Gas (CNG) Installation Project to Performance Mechanical, Inc., of Pittsburg, CA ($44,600) and
Appropriate Additional Funds ($10,000)
August 2, 2006
Page 2
FISCAL IMPACT: Failure to award the contract for construction of the facility would result in the
recently -purchased equipment going unused and a loss of fueling backup
capability.
FUNDING AVAILABLE: Funds, including a 10% contingency, were appropriated with the approval
of the Federal Transit Administration grant in the amount of $220,000. An
additional appropriation of $10,000 is required to fund the total project and
will come from TDA funds.
Project Recap:
1) Equipment and Engineering $180,000
2) Construction (original estimate) $ 40,000
Construction Adjustment (per bid,
including contingency) $ 10,000
Revised Project Total: $230,000
tit,402-
Ruby Oste, Interim Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis Callahan, Fleet and Facilities Manager
Tiffani M. Fink, Transportation Manager
RCPIDJCIpmf
cc: City Attorney
Purchasing officer
Transportation Manager
J:IPROJECTSITRANSITICNGSTATION`MSC_CNG_Expansion\CAward.doc 7127MOO
RESOLUTION NO. 2006-146
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR THE MUNICIPAL SERVICE CENTER
ADDITIONAL COMPRESSED NATURAL GAS INSTALLATION
PROJECT, AND FURTHER APPROPRIATING ADDITIONAL
FUNDS FOR THIS PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 12, 2006, at
11:00 a.m. for the Municipal Service Center Additional Compressed Natural Gas Installation
Project, described in the specifications therefore approved by the City Council on June 7, 2006;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Bid Amount
Engineer's Estimate Less than $50,000
Performance Mechanical, Inc., Pittsburg $44,602
WHEREAS, staff recommends award of the contract for the Municipal Service Center
Additional Compressed Natural Gas Installation Project, be made to the sole bidder,
Performance Mechanical, Inc., of Pittsburg, California, in the amount of $44,602.00.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for Municipal Service Center Additional Compressed Natural Gas Installation Project
be and the same is hereby awarded to the sole bidder, Performance Mechanical, Inc., of
Pittsburg, California, in the amount of $44,602.00; and
BE IT FURTHER RESOLVED that an additional $10,000.00 be appropriated from
Transportation Development Act funds for this project.
Dated: August 2, 2006
I hereby certify that Resolution No. 2006-146 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 2, 2006, by the following vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS -- None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
4J �JWER ' ZRN
Interim -fity Clerk
2006-146