HomeMy WebLinkAboutAgenda Report - July 19, 2006 E-11AGENDA ITEM JE77• 1 I
CITY OF LORI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Authorize Funds from the Protocol Account for the City Council to Host a
Reception Honoring Members of Council -appointed Boards, Commissions,
Committees and Task Force Groups (Approximately $2,600 / $20 per person)
MEETING DATE: July 19, 2006
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council, pursuant to Resolution No. 2000-126,
authorize funds from the Protocol Account and direct the City Clerk
to coordinate the Council -hosted reception honoring members of all
City Council -appointed boards, commissions, committees, and task
force groups.
BACKGROUND INFORMATION: The City Clerk's Office traditionally coordinates an annual event
hosted by the City Council to extend its appreciation to citizens who
generously volunteer their time and talents toward serving their
community. The total for the 2006 event is slightly higher to reflect
the additional cost to include members of the Grape Bowl Ad Hoc
Committee (nine members appointed on February 1, 2006.)
The proposed format for this year's event will be a reception at Hutchins Street Square -- Crete Hall. The
event is scheduled for Thursday, August 31, 2006, from 6:00 to 8:00 p.m.
History of costs related to this event:
2000 $5,000 2003 $5,900
2001 $5,500 2004 $5,500
2002 $6,000 2005 $2,400
Below is a cost estimate for the 2006 event:
Reception at Crete HaN, Hutchins Street Square $20 per person x #130 = "°$2,§00
Includes: Invitations, catering services, food, beverages, rentals, decorations, and security
FISCAL WPACT: $12,000 has been appropriated in the Protocol Account for fiscal year 2006-07,
from which the cost of this event will be deducted.
FUNDING: $2,600 from Protocol Account 100120
y Palte, Interim Finance Director
J ifer M. errin
In Brim City Clerk
implilt
APPROVED:
Blair King, City Manager
councWcouncom1b&crecep2006.doc