HomeMy WebLinkAboutAgenda Report - July 19, 2006 E-07AGENDA ITEM JE " I
CITY OF LODI
fV COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract with
San Joaquin County Sherifrs Office for Alternative Work Program (AWP) for
General Maintenance within the City Parks and Recreation Facilitles and
Public Works Street Division
MEETING DATE: July 19, 2006
PREPARED BY: Parks and Recreation and Public Works Directors
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the
City Manager to execute a contract with the San Joaquin: County
Sheriff's Office for the Alternative Work Program (AWP) for general
maintenance within the City Parks and Recreation facilities and
Public Works Street Division for the period July 1, 2006 through June 30, 2007.
BACK43ROUND INFORMATION: The San Joaquin County Sheriff's Department provides an inmate
program for work release, the Alternative Work Program (AWP).
The objective of the work program's unit is to provide a more
productive approach to physical incarceration of low-risk offenders,
while at the same time providing benefits to the community which may not have been provided except for
these programs. Release programs allow eligible low-risk offenders the opportunity to continue their
employment or education. The programs can also help prepare the participant for re-entry into the
community as a productive citizen.
The City of Lodi currently participates in two work programs: 1) Court Community Service and 2)
Community Corp Work Program.
1) The local court has the option of assigning Community Service hours to individuals that come before
them. The Park Division and Street Division have had a long-standing relationship with the local judges
as a work site for Community Service participants. If assigned Community Service hours as part of a
sentencing, the participant would contact either Division for work assignments. The participant is
responsible for his or her own transportation to and from work. Staff tracks work hours and provides
supervision of the participant. The appropriate supervisor provides the participant an orientation and a
copy of City rules of the program. If the participant does not adhere to the rules of the program or is
absent from the work site for 10 working days or more, their paperwork is returned to the local courts.
The City provides no hourly compensation or insurance for these Community Service participants.
2) Both Divisions currently participate in the Community Corp work program offered through the
San Joaquin County Sheriff's Department. Community Corp participants are scheduled through a central
office of the Sheriff's Department. When a project is scheduled, participants are transported from the
County facility directly to the work site. An Inmate Work Site Supervisor drives the bus to and from the
County facility and provides work site supervision. It is the Inmate Work Site Supervisor's responsibility
to supervise, direct and enforce program rules. The City does not provide transportation or supervision
of Community Corp work program participants. Based on a current contract with the San Joaquin County
Sheriff's Department, the City is charged a flat fee of $300 per day for a Community Corp crew, including
the supervisor and transportation. This fee is scheduled to increase to $350 per day in July. The
Street Division has used the Community Corp for roadside weed abatement and fire prevention. Also in
APPROVED:
Blair Kin ity Manager
.I NCOUNCIL\GM1AW P_ShedffsDept.doe 711212006
Adopt Resolution Authorizing City Manager to Execute Contract with San Joaquin County Sheriffs Office
for Alternative Work Program (AWP) for General Maintenance within the City Parks and Recreation
Facilities and Public Works Street Division
July 19, 2006
Page 2
anticipation of the annual Grape Festival, the Corp performs clean up around the Highway 99 on and off
ramps.
The Alternative Work Program is a third program, which is a voluntary and self-supporting release
program through the San Joaquin County Sheriffs Department. Participants pay an administrative fee
for the privilege of participating. City staff has been in communication with the Alternative Work Program
Supervisor, Sgt. Chris Stevens, in an effort to produce a Request for Work Crew Persons agreement.
The agreement for Parks work is attached. The one for Public Works would be similar. The
City Attorney, City Risk Manager, Public Works Director and the Parks and Recreation Director have
reviewed this document. The program has been discussed at a number of Parks and Recreation
Commission meetings. The Parks and Recreation Commission is in favor of the program and
recommends that the City Council approve this agreement. The Public Works Street Division also
wishes to participate in the program.
Sgt. Chris Stevens will provide City staff two training opportunities. Later this month, the Sheriff's
Department is offering "Site Supervisor Boot Camp" to all work site personnel, and Sgt. Stevens will
provide custom training for the balance of City personnel.
The City of Lodi will be responsible for providing Alternative Work Program participants work site
assignments, supervision, and workers' compensation insurance coverage. The Street Division will use
AWP to supplement Street crews on daily maintenance activities, such as hot applied crack seal,
sidewalk patching, downtown clean up, sidewalk and tree well clean-up. The Park Division will use AWP
workers to supplement Park Maintenance crews on daily maintenance activities, such as vegetation
control, mowing, trimming on most City parks, litter removal, facility field preparations, and restroom
cleaning.
City staff, with the assistance of Sgt. Chris Stevens, will be prepared to answer questions the Council
may have on this program.
FISCAL IMPACT: Other than providing staff time for on site supervision, the City would not
experience any fiscal impact unless a participant filed a workers'
compensation claim. The Risk Manager has recommended that if claims
exceed $10,000 in any one fiscal year, City staff should re-evaluate our
position with the program.
iFUNDN4G AVAILABLE: None required.
Tony C. oep ng
Richard C. Prima, Jr.
Parks and Recreation Director
Public Works Director
Prepared by Steve Dutra, Park Superintendent, and George M. Bradley, Street Superintendent
RCPIGB!myn
Attachment •
cc: Steve Schwabauer, City Attorney
Steve Dutra, Park Superintendent
Kirk Evans, Risk Manager
J:\COU NCIL\g6AW P_SheriHsDept.doc 7112!2008
SAN JOAQUIN COUNTY SHERIFF
Custody Division
Alternative Work Program
7000 Michael N. Canlis Boulevard
French Camp, CA 95231
Request For Work Crew Persons
(Please Type or Print)
ORGANIZATION: CITY OF LODI PARKS DEPARTMENT REPRESENTATIVE: STEVE DUTRA
MAILING ADDRESS: 125 North Stockton St, Lodi, CA 95240 SUPERVISOR:
TELEPHONE: (209) 333— 6742 FAX: (209) 333- 6153
WORK SITE ADDRESS OR GEOGRAPHICAL. LOCATION: CITY OF LODI PARKS AND PUBLIC AREAS
TYPE OF WORK TO BE DONE: GROUNDS MAINTENANCE
DAYS WORKERS NEEDED: Monday through Friday HOURS: 0600-1430 summer, 0700-1530 winter
REPORT TO WORK TIME: 0545 summer, 0645 winter APPROXIMATE NUMBER OF WORKERS: 8
RESTRICTIONS ON WORKERS: No persons convicted of any sex offenses, No persons convicted of any weap-
ons crimes in the last two years, No persons convicted of drug offenses (H&S 110000 series) in the last ten years.
No persona convicted of child or spousal abuse, crimes of violence or worker's compensation fraud.
In submitting this request for work crew persons, it is hereby agreed the following rules will be complied with prior to utilizing
Workers:
i. Advise any labor union or employees association providing services to your agency of your participation in the
Alternative Work Program.
2. Provide tools and any specialized clothing, equipment, or safety items that would be required to perform the duties under Cal-
Osha regulations.
3. Provide adequate supervision for those performing the work to include the bookkeeping -attendance required to document the
hours and type of work performed and reveal to and answer questions concerning the workers attendance to the San Joaquin
County Sheriff Dept. Field Investigators when requested.
4. Provide worker's compensation and employer's liability coverage for each work crew person during the entire course of their
work for the requesting agency.
By the s4ning of this agreement the requesting agency agrees that it shall indemnify and hold the
county of San Joaquin free and harmless from any injury to work crew person which injuries are a re-
sult of and/or incidental to the work, service, and activities performed by the work crew person for the
requesting agency as well as indemnifying and holding said County fee and harmless from an injury or
damage which a work crew person may cause to a third party as a result of and/or incidental to a third
party as a result of and/or incidental to the work, services, and activities performed by the work crew
person for the requesting agency, except to the extent such in'u or in'uries arise out of or relat to
the negligence, wi lful miscon uct or breach of contract of county.
The requesting agency shall, at no cost to the County, defend the County from any claim whatsoever regarding injuries or damage
to work crew person or damages to third parties as above specified.
The requesting agency shall not be obligated for any injury and/or damage occasioned by the (sole and exclusive negligence) re-
placed with negligence. recklessnes& intentional misconduct or reach of this agl;eement of said County and or for the portion of
(active) deleted negligence, willful raiscon uct gr breagh of contract. attributable to said county.
DATE
AUTHORIZED SIGNATURE
DATE WITNESS SIGNATURE
DATE SHEkIFF'S OFFICE REPRESENTATIVE
TITLE
TITLE
TITLE
RESOLUTION NO. 2006-140
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT WITH SAN JOAQUIN
COUNTY SHERIFF'S OFFICE FOR ALTERNATIVE WORK PROGRAM
FOR GENERAL MAINTENANCE WITHIN THE CITY PARKS AND
RECREATION FACILITIES AND PUBLIC WORKS STREET DIVISION
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
authorizes the City Manager to execute a contract with San Joaquin County Sheriff's
Office for Alternative Work Program for general maintenance within the City Parks and
Recreation facilities and Public Works Street Division; and
BE IT FURTHER RESOLVED that the term of this contract shall be for the
period Juiy 1, 2006 through June 30, 2007.
Dated: July 19, 2006
I hereby certify that Resolution No. 2006-140 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 19, 2006, by the following
vote:
AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce,
and Mayor Hitchcock
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PERRIN
i!Eterk
2006-140
CITY COUNCIL CITY OF L O D I
GLAIR KING,
SUSAN HITCHCOCK,
City Manager
Mayor
BOB JOHNSON, JENNIFER M. PERRIN,
Mayor Pro Tempore Interim City Clerk
JOHN BECKMAN
LARRY D. HANSEN D. STEPHEN SCHWABAUER,
JOANNE MOUNCE PUBLIC WORKS DEPARTMENT City Attorney
CITY HALL, 221 WEST PINE STREET / P.O. BOX 3006 RICHARD C. PRIMA, JR.,
LODI, CALIFORNIA 95241-1910 Public Works Director
TELEPHONE (209) 333-6706 1 FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http://www.lodi,gov
July 13, 2006
Downtown Lodi Business Partnership
P.O. Box 1565
Lodi, CA 95241-1565
SUBJECT: Adopt Resolution Authorizing City Manager to Execute Contract with
San Joaquin County Sheriff's Office for Alternative Work Program (AWP) for
General Maintenance within the City Parks and Recreation Facilities and
Public Works Street Division
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, July 19, 2006. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 952.41-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. if you have any questions about communicating with the
Council, please contact Jennifer Perrin, Interim City Clerk, 333-6702.
If you have any questions about the item itself, please call George Bradley,
Street Superintendent, at 333-6740.
4Z�&�
Richard C. Prima, Jr.
r" Public Works Director
RCPlpmf
Enclosure
cc: City Clerk
J :ICOUNCI L1061NAW P_SheriffsDept.doc