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Home My WebLink AboutAgenda Report - July 19, 2006 E-06AGENDA ITEM E - CITY OF Lom COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolutions Approving Renewal of Existing Downtown Parking Lot Cleaning Contract and Hutchins Street Square Landscape Maintenance Controct with United Cerebral Palsy of San Joaquin and Arnador Counties, of Stockton, for Fiscal Year 2006/07 ($59,840) MEETING DATE: July 19, 2006 PREPAItED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt resolutions approving renewal of the existing Downtown parking lot cleaning contract and the Hutchins Street Square landscape maintenance contract with United Cerebral Palsy of San Joaquin and Amador Counties, of Stockton, for Fiscal Year 2006107 in the amount of $59,840. BACKGROUND INFORMATION: United Cerebral Palsy (UCP) has been cleaning Downtown public parking lots and performing landscape maintenance at Hutchins Street Square since 2000. UCP provides meaningful work for the disabled. This program provides direct supervision for the UCP crew, thereby reducing City costs. In addition to strengthening the self-esteem of these crew members, the citizens of Lodi receive a service not otherwise provided. UCP has been called in the past from time to time to address one-time needs as well. A UCP crew is composed of four (4) persons plus a supervisor. The contract rate for a crew is still $43 per hour for parking lot cleaning and $40 per hour for landscape maintenance. The higher rate covers transportation for the crew, debris hauling, and tools for use in the downtown parking lots. UCP is the only non-profit organization that pays minimum wage to the disabled. All others pay the crew members less and cite additional benefits such as training, transportation, supervision and overhead as reasons for below -minimum wage. Work � Downtown Parkins Lots The contract is to remove trash and litter from the Downtown public parking Lots 1, 2, 3, 4, the Merlot lot, City Hafl, Lodi Station, and Lodi Station Parking Structure. This service is provided Monday through Friday in the evenings. Some locations are serviced multiple times during the week. This contract reflects a 2% (13 -hour) reduction in hours from 840 hours in 2005106 to 827 total hours for 2006107. This is a total 22% reduction since the 2004105 fiscal year. This reduction was part of the Departmental reductions to meet the overall budget target. Although slight, the reduced hours will be implemented during the winter months in the Downtown public parking lots, not in the Parking Structure. due to the changes of the Downtown parking lots (No. 5 and the theater) and the addition of the Merlot parking lot, adjustment in the hours needed as well as minor crew cost increases through the years due to the increases in minimum wage, our per -hour costs have gone up, and we have adjusted based on need and funding. APPROVED: Blair King, City Manager J (COUNCIL1061ParkingLotCleanup2006.doc 711212006 Adopt Resolutions Approving Renewal of Existing Downtown Parking Lot Cleaning Contract and Hutchins Street Square Landscape Maintenance Contract with United Cerebral Palsy of San Joaquin and Amador Counties, of Stockton, for Fiscal Year 2006/07 ($59,840) July 19, 2006 Page 2 Work 4 Hutchins Street Satire The contract is to provide landscape maintenance, mowing of smaller areas, edging, weed removal, shrub trimming and related services to keep the grounds in good condition. This contract reflects a 12/0 (86 -hour) reduction in hours from 696 hours in 2005106 to 610 hours total for 2005107. Staff believes that this level of maintenance will continue to keep the grounds in good condition but will review the conditions over the course of this contract. FISCAL IMPACT: The overall fiscal impact is minor when service/benefit received is compared to cost. The entire community uses Downtown parking lots. A clean Downtown area gives the impression of a safe and welcoming environment. Lodi Station is not only the first impression for many visitors but also the only impression for many passing through Lodi by train. In addition, a well-maintained landscape is important to the services provided at Hutchins Street Square. Informal contacts with landscaping firms indicate that these services would be significantly higher if purchased through other means. FUNDING AVAILABLE: Funds for this contract are provided in the 2006107 Operating budget. Project Estimate: $35,600 (Downtown parking lots) Budgeted: 10 General Fund — Downtown Parking Lot Maintenance($15,480) 12 Transit Fund — Lodi Station and Parking Structure Maintenance ($20,120) Project Estimate: $24,420 (Hutchins Street Square landscaping) Budgeter!: 108525 Hutchins Street Square Maintenance uby Paiste, Interim Finance Director y S Oaker Interim Community Center Director .9;jf Richard C. Prima, Jr. Public Works Director ` L Prepared by George M. Bradiey, Street Superintendent, and Steve Baker, Interim Community Center Director RCP/GMBlpmf cc: Curt ,furan, Assistant Street Superintendent Downtown Lodi Business Partnership J:kCOUNCiL1061ParkingLotCleanup2006-doc 7110/2006 RESOLUTION NO. 2006-134 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A RENEWAL CONTRACT WITH UNITED CEREBRAL PALSY OF SAN JOAQUIN AND AMADOR COUNTIES, OF STOCKTON, FOR FISCAL YEAR 2006-07 FOR DOWNTOWN PARKING LOT CLEANING NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes the City Manager to execute a renewal contract with Cerebral Palsy of San Joaquin and Amador Counties, of Stockton, for fiscal year 2006-07 for downtown parking lot cleaning. Dated: July 19, 2006 I hereby certify that Resolution No. 2006-134 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 19, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NIFEF�rM.PEFtR�IV Interim City Clerk 2006-134 RESOLUTION NO. 2006-135 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A RENEWAL CONTRACT WITH UNITED CEREBRAL PALSY OF SAN JOAQUIN AND AMADOR COUNTIES, OF STOCKTON, FOR FISCAL YEAR 2006-07 FOR HUTCHINS STREET SQUARE LANDSCAPE MAINTENANCE NOW, THEREFORE, BE IT RESOLVED that the Lodi City. Council hereby authorizes the City Manager to execute a renewal contract with Cerebral Palsy of San Joaquin and Amador Counties, of Stockton, for fiscal year 2006-07 for Hutchins Street Square landscape maintenance. Dated: July 19, 2006 I hereby certify that Resolution No. 2006-135 was passed and adopted by the City Council of the Cfty of Lodi in a regular meeting held July 19, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Johnson, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NNIFE . . PERRIN Interim City Clerk 2006-135 CITY COUNCIL CITY OF L O D I BLAlF2 KING, SUSAN HITCHCOCK, Mayor At, �'4r City Manager BOB JOHNSON, JENNIFE Mayor Pro Tempore Interim Cit M. RRIN, Clerk JOHN BECKMAN LARRY D. HANSEN D. STEPHEN SCHWABAUE=R, JOANNE MOUNCE PUBLIC WORKS DEPARTMENT City Attorney CITY HALL, 221 WEST PINE STREET / P.O. BOX 3006 RICHARD C. PRIMA, JR., LODI, CALIFORNIA 95241-1910 Public Works Director TELEPHONE (209) 333-6706 / FAX (209) 333-6710 EMAIL pwdept@lodi.gov http://www.lodi.gov July 13, 2006 Downtown Lodi Business Partnership P.O. Box 1565 Lodi, CA 95241-1565 SUBJECT: Adopt Resolutions Approving Renewal of Existing Downtown Parking Lot Cleaning Contract and Hutchins Street Square Landscape Maintenance Contract with United Cerebral Palsy of San Joaquin and Amador Counties, of Stockton, for Fiscal Year 2006/07 ($59,840) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, July 19, 2006. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent oalendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer Perrin, Interim City Clerk, 333-6702. If you have any questions about the item itself, please call George Bradley, Street Superintendent, at 333-6740. A'4'� Richard C. Prima, Jr. 71�le Public Works Director RCP/pmf Enclosure cc: City Clerk J:lCOUNCILW61NParkingLoCeanup2006.doc