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Home My WebLink AboutAgenda Report - July 19, 2006 E-05AGENDA ITEM E` T CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract Change Order for the Elm Street Paving Stone Replacement Project, School Street to Sacrasnento Street, and Appropriating Funds ($45,000) MEETING DATE: July 19, 2006 PREPARED BY: Public Works Director RECOMMIT NCeD ACTION: That the City Council adopt a resolution authorizing the City Manager to execute a contract change order for the Elm Street Paving Stone Replacement Project, School Street to Sacramento Street, to perform additional downtown street paving stone maintenance activities and appropriating an additional $45,000 in Proposition 42 Transportation Improvement Act funds. BACKGROUND INFORMATION: The paving stone subgrade within the travel lanes along Elm Street between School Street and Sacramento Street was recently repaired. The contractor completed the work within the original contract price of $ 57,585. However, some paving stones in areas along School Street between Locust Street and Lodi Avenue are showing signs of wear and tear, in some cases due to loss of sand between the joints. These paving stones were originally placed in 1995 as part of the Downtown Improvement Project. Staff requested the Contractor submit a proposal to remove and replace the paving stones in these areas and to re -compact the subgrade where failures have occurred. The price to perform these additional maintenance activities is $52,728, as reflected on the attached proposal, and is comparable in price per square foot to the original bid price. It is recommended this work be completed before the rains to prohibit further deterioration of this downtown street. The City Attorney has reviewed and approved this process and proposal. Staff is requesting Council authorize the City Manager to execute a contract change order for the Elm Street Paving Stone Replacement Project, School Street to Sacramento Street, to perform additional downtown street paving stone maintenance activities and appropriate an additional $45,000 in Proposition 42 Transportation Improvement Act funds. FISCAL IMPACT: The paving stones within areas along School Street have become unstable and will continue to further deteriorate if not addressed. The affected areas will continue to become larger and repair costs will increase if not performed prior to the winter months. APPROVED: Blair King, -City Manager J 1PROJECTSISTREETS\EImlPavingStoneReplacement\Cchangeorder.doc 7110/2006 Adopt Resolution Authorizing City Manager to Execute Contract Change Order for the Elm Street Paving Stone Replacement Project, School Street to Sacramento Street, and Appropriating Funds ($45,000) July 19, 2006 Page 2 FINDING AVAILABLE: The money for this project will be coming from Proposition 42 Transportation Improvement Act Funds. Original Appropriation: $ 75,000 Original Contract Price: $ 57,585 Proposed Change Order: $ 52,728 Revised Contract Price: $110,313 Additional Appropriation Request: $ 45,000 yyyi U y Paiste, Interim Finance Director WWAM Richard C. Prima, Jr. Public Works Director Prepared by Charlie Swimley, Senior Civil Engineer RCPICES/smf Attachment cc: Joel Harris, Purchasing Officer F. Wally Sandelin, City Engineer George Bradley, Street Superintendent J1PRQJECTSISTREETS1EimlPavingStoneReplacement\Cchangeorder.doc 71712006 page 1 J uro 15, 2046 Wes Fujitani Citi of Lodi RE: Paver Work on Scheel Street From North at Locust to South at Lodi Ave. Arm 1 From Locust to S*u* Side of Elm we attacked drawlog. Remove, add mW and re staii pavers 3 arcs approximate total of 430 sq.ft. Orrice for R & R work is ........................ S 3,900M Sating and sweeping ofentire black and intersection 19,917 sq.ft. @ S .21/sq.ft. AMR 2 Frost Elam to Som Side of nue set atUmbed drawing. Remove, add sand and r l pavers 5 areas approximate total of 1,519 sq.ft. Our primo for R & R work, is ........................ S 12,000.00 Sa ng arW sweeping ofentire block and intersection 20,360 sq.ft. @ S .21/sq.ft. Area 3 From Fine to Sem Side of Oak see atumbed dry. Remove, acid send and roo-iristall pavers 5 areas approximate tow of 376 sq.ft. Out price for R & R wot* is ........................ S 3,444.0.♦ Sarding and sweeping o entirc block and intersection 20,010 sq.ft. @ S .21/sq.ft. Aria 4 From Oak to SeWh Side of Wait see attacked drawing. Remove, add swirl and re-mstell pavers 10 areas approximate total of 1,172 sq.ft. Out price for R & R wott is ................... . . S 9,962.00 Sanding and sweeping ofentire block and intersection 18,457 sq.ft. @ S .21 sq.ft. Ar4a S From Walnut to, edge of pavers on North Side of Lodi Ave. see attached drawing. Remove, sued sand and re -install pavers 6 areas approximate total of 233 sq.ft. Out Price for R & R work is ...................... S 2,731.00 Smiling and sweeping ofentire block 19,750 sq.ft. @ $ .21/sq.ft. Osm pullet of Nam US Missies Pavers needed for replacem... 5300.00 Seep; page 2 for inclusions end exclusions. page 2 Incudes: Labor, Equipment and Sand to remove, re -grade the sand bedding course and re -install the existing pavers, inserting new pavers as needed from the pallet purchased by the City of Lodi. Union Prevailing Wage Labor ( regular daytime work hours ; Traffic control around the immediate area of work. ( Sanding and sweeping of the entire area if that add option is accepted ) Excludes: All areas not noted as part of this proposal, any additional areas can he priced as needed should they become an issue. Excludes re -painting any pavement markings. All Bonds, and 11185 Additional Insurance Endorsements. ( you should have our insurance information on file from Elm St) Prioess are based on doing one block and one intersection at a time move -in. Also, based on being provided approximately 2 adjacent parking stalls at each area for staging as we move from one area to the next. We will need to close the street in the area being repair or sanded. If accepted, we will need a work/purchase order for these items. If you choose to break it up into selected areas please cross reference our proposal and drawings. Earth Shelter Developers Dan Williams QHS. ST"T :Pi. PROPOSAL FROM EARTH SHELTERS area 1 Locust-EIrn 49817 area 2 Elm-PIne 20M area 3 Pine -Oak 20010 area 4 Oak -Walnut 18457 TOTAL One pallet of 4X8 Mission Pagers five and R"bm $ 3,900.00 $ 12,088.00 $ 3,444.00 $ 9,962.00 $ 11,76 $ 32,044.00 M self $ 4,489.57 $ 4,276.00 $ 4,202.10 $ 3,875.97 $ 20,683.74 $ 52,727.74 RESOLUTION NO. 2006-139 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT CHANGE ORDER FOR THE ELM STREET PAVING STONE REPLACEMENT PROJECT, SCHOOL STREET TO SACRAMENTO STREET, AND FURTHER APPROPRIATING FUNDS NOW, THEREFORE, BE IT RESOLVED that the City Manager is hereby authorized to execute a Contract Change Order for the Elm Street Paving Stone Replacement Project, School Street to Sacramento Street, to perform additional downtown street paving stone maintenance activities; and BE IT FURTHER RESOLVED that $45,000 be appropriated from the Proposition 42 Transportation Improvement Act funds for this project. Dated: July 19, 2006 I hereby certify that Resolution No. 2006-139 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 19, 2006, by the following vote: AYES: COUNCIL MEMBERS — Beckman, Hansen, Mounce, and Mayor Hitchcock NOES: COUNCIL MEMBERS — Johnson ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NiFER . PERRIN Interim City -Clerk 2006-139